Exam Invigilator Cover Letter Examples

Exam Invigilators are hired to render support for the administration and running of invigilated in-person examinations, which can be computer-based or paper-based. The main duties related to this job role include – supporting the head invigilator and examinations office with day-to-day operations of examination venues, checking exam papers and ensuring all required papers are present, and assisting with setting up exam venues by laying out equipment, stationery, and examination papers.

What to Include in a Exam Invigilator Cover Letter?

Roles And Responsibilities

Ensure the examination environment is secure and free from disruption.
Supervise the students during the exam period.
Ensure students adhere to the exam regulations.
Monitor the students’ behavior during the exam.
Collect and check exam materials before the start of the exam.
Ensure the students are seated in the correct positions.
Assist students if required.
Confirm the identity of each student.
Supervise the distribution of exam materials.
Monitor the exam duration.
Ensure the students do not bring in any unauthorized items.
Collect and check the completed exam papers.
Report any irregularities or cheating incidents to the appropriate authorities.

Education & Skills

Exam Invigilator Skills:

Knowledge of sound test and invigilation procedures.
The ability to remain discreet while maintaining a presence.
Outstanding fact-checking and improvisational skills.
Willing to invigilate evening tests.
Sensitive to test-related anxiety.
Strong monitoring, investigating, and communication abilities.

Exam Invigilator Education Requirements:

High school diploma or GED.
Post-Secondary education in a relevant field may be an asset.

Exam Invigilator Cover Letter Example (Text Version)

Dear Mr./Ms.

I am writing to apply for the open Exam Invigilator position that is available with ***University, as advertised on your website. Owing to my pragmatic experience working as an Exam Invigilator with the ***, coupled with my keen and professional way of supervising examinations, I believe that I will be an immediate contribution to your invigilation team. Moreover, my profound transparency and fairness in conducting an examination enable me to be a part of ****.

As can be seen in my enclosed resume, I am well-versed in delivering invigilation services – both online and offline mode and have a demonstrable ability to pick up the test materials well ahead of the examination writing time. I can quickly hand over the materials to students, provide appropriate oral instructions, and organize the exam so that it is conducted at the scheduled time. Here is a quick sneak peek into my core accomplishments as an Exam Invigilator –

Assisting in setting up the examination hall, ensuring the question and answer scripts are intact, and ensuring all stationary and other items are present.
Providing instruction to students, and reminding the students about the balance examination time periodically.
Collecting answering scripts from students at the end of the exam’s time.
Participating in administrative duties, in the absence of test management including reception and exam bookings.
Checking attendance and supervising students, and assisting with the preparation of scripts marking envelopes.

I have attached my resume with this letter, and hope to be considered for this role. I look forward to meeting with you soon. Thank you for your time and consideration.

Sincerely,
[Your Name]

Tips

After checking out the cover letter sample, also check out the Exam Invigilator Resume Sample here which highlights the updated procedures and techniques that are to be understood while you are applying for this job role. A person must thoroughly and clearly understand the job duties that are essentially required before applying for this post.