Office Support Assistant Cover Letter Examples

The Office Support Assistant provides administrative and clerical support to the office staff. They are responsible for managing the office and ensuring that it runs smoothly. This includes answering phones, handling customer service inquiries, organizing paperwork, and conducting data entry. They are also responsible for scheduling appointments, ordering supplies, and maintaining office equipment. The Office Support Assistant may also be asked to assist with special projects, such as setting up events or organizing mailings. This position requires strong organizational and customer service skills as well as the ability to multitask and prioritize tasks.

What to Include in a Office Support Assistant Cover Letter?

Roles And Responsibilities

Greet visitors, answer telephones, and direct calls to the appropriate personnel.
Process incoming and outgoing correspondence, including mail, faxes, emails, and other documents.
Resolve office-related problems and inquiries in a professional and courteous manner.
Maintaining filing systems and ordering office supplies.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare reports, presentations, and other administrative documents.
Assist with data entry, record keeping, and other office tasks.
Assist management with any other administrative duties.

Education & Skills

Office Support Assistant Skills:

Excellent organizational, time management, and multitasking skills.
Proficient in MS Office Suite.
Knowledge of basic accounting principles.
Knowledge of office administration processes and procedures.
The ability to type quickly and accurately.
Excellent customer service skills, and communication skills.
The ability to work independently and with a team.
The ability to handle confidential information with discretion.
Knowledge of using all types of office equipment.

Office Support Assistant Education Requirements:

High school diploma or GED.
Associate’s degree in Office administration or a related field.

Office Support Assistant Cover Letter Example (Text Version)

Dear Mr./Ms.

As a highly skilled Office Support Assistant, I am writing to apply for the position advertised in the ****. With over 8 years of experience in office administration, I am confident that I am the ideal candidate for this role. I have a unique blend of technical, organizational, and interpersonal skills that make me an effective asset to any team. My enthusiasm and positive attitude are also key attributes that make me an ideal candidate for this role.

In my current role as an Office Support Assistant at ***, I have been able to demonstrate a wide range of accomplishments including –

Implementing an efficient filing and documentation system to streamline office management.
Responding to customer inquiries, providing exceptional customer service, and problem resolution.
Providing exceptional customer service and problem resolution.
Establishing new processes and procedures to improve office productivity.
Developing and executing creative marketing campaigns to increase brand awareness.
Designing and executing creative marketing campaigns to increase brand awareness.
Designing and maintaining a comprehensive database system for tracking customer orders.
Assisting in the development of new office policies and procedures.

My experience in office support has allowed me to become an effective team leader and problem solver. I am confident that I can bring my experience and skills to *** and help your organization reach its goals. I am excited to discuss my qualifications with you further.

Sincerely,
[Your Name]

Tips

Begin your cover letter with a professional greeting. Make sure to address the hiring manager by name.
Highlight relevant skills, experiences, and qualifications that make you a perfect fit for the job. Focus on what you can bring to the role, rather than what you want to gain from it.
Show your enthusiasm for the role, and explain why you’re excited to apply.
Demonstrate your knowledge of the company and its goals.
Use concrete examples to illustrate your abilities and experience.
Demonstrate your attention to detail by proofreading your letter for errors and typos.
Close your letter with a polite and professional tone.
Include a call to action, asking for an interview or expressing your interest in a follow-up conversation.

Also, have a look at our Office Support Assistant Resume Samples to match your cover letters.