Accounting Administrative Assistant Resume Samples

Description :

1. Supported accounting and risk management departments for a natural gas wholesaler, ensuring compliance and accuracy.
2. Managed office operations including greeting guests, answering phones, and processing mail and packages.
3. Assisted in cash management by performing data entry for vendor and customer transactions.
4. Verified invoices against purchase orders, ensuring accuracy in quantities, prices, and payment terms.
5. Distributed invoices to counterparties via email and mail, maintaining clear communication.
6. Processed checks, wires, ACH transfers, and deposits, ensuring timely payments.
7. Prepared daily, weekly, and monthly reports for accounts payable and receivable forecasting.

Experience

10+ Years

Level

Consultant

Education

Diploma

Description :

1. Prepared accounting and journal entries for quarterly and annual financial reporting.
2. Processed accounts payable and generated financial reports using QuickBooks.
3. Drafted technical reports for SEC filings, ensuring compliance with regulations.
4. Coordinated corporate meetings, preparing agendas and minutes for management review.
5. Maintained comprehensive records, including auditor reports and corporate resolutions.
6. Managed corporate insurance policies for directors and officers, ensuring compliance.
7. Filed corporate documents with state agencies for licensing and tax compliance.

Experience

7-10 Years

Level

Senior

Education

BSA

Description :

1. Managed accounts payable and receivable, ensuring timely processing and accuracy of financial transactions.
2. Facilitated internal and external audits through meticulous documentation and compliance with financial regulations.
3. Monitored client payments and proactively followed up on overdue accounts to maintain cash flow.
4. Reconciled discrepancies between accounts receivable and general ledger, ensuring accurate financial reporting.
5. Balanced monthly general ledger accounts, accurately recording costs and month-end accruals.
6. Resolved vendor payment issues and discrepancies, maintaining strong supplier relationships.
7. Supervised the processing of invoices, purchase orders, and expense reports, ensuring adherence to company policies.

Experience

10+ Years

Level

Consultant

Education

BSA

Description :

1. Resolved vendor and customer accounting inquiries promptly, enhancing relationships and trust.
2. Ensured confidentiality and security of financial files, maintaining compliance with regulations.
3. Managed cash forecasting and assisted QuickBooks users, generating weekly status reports and overseeing invoicing.
4. Developed a comprehensive project report to keep invoicing current and support cash forecasting.
5. Created a daily cash forecasting spreadsheet, advising stakeholders on available funds for payables.
6. Improved collections processes, reducing aged accounts receivable by promoting electronic invoicing and payments.
7. Utilized QuickBooks notes to enhance team communication and project tracking.

Experience

7-10 Years

Level

Senior

Education

BSA

Description :

1. Verified, reviewed, and processed expense reports, ensuring compliance with company policies.
2. Maintained organized expense report files and addressed inquiries promptly.
3. Assisted in implementing new expense reporting and travel systems to enhance efficiency.
4. Managed daily operations of travel systems, providing support to employees with processing issues.
5. Investigated expense variances against corporate travel policy, resolving discrepancies effectively.
6. Processed customer invoices and credit/debit memos accurately within the ERP system.
7. Supported monthly closings and journal entry processing, contributing to timely financial reporting.

Experience

10+ Years

Level

Consultant

Education

AAS Accounting

Description :

1. Managed accounts receivable and payable, verifying invoices and requisitions for services, and posting payments in QuickBooks.
2. Performed reconciliations of credit card transactions and cash deposits, ensuring accuracy in financial records.
3. Posted journal entries, participated in monthly closing, and reviewed vendor accounts for discrepancies.
4. Issued expense reimbursements and calculated monthly commissions for attorneys, ensuring timely payments.
5. Created presentations, spreadsheets, and P&L reports for executive review, enhancing decision-making processes.
6. Maintained client financial and case information, ensuring data accuracy and confidentiality.
7. Analyzed pivot table data to identify trends and propose solutions for improving profitability.

Experience

10+ Years

Level

Consultant

Education

AAS Accounting

Description :

1. Reconciled financial records by verifying entries and comparing system reports to ensure accuracy.
2. Analyzed and recorded expenses to accounts and cost centers, ensuring compliance with budgetary guidelines.
3. Managed supplier payments by monitoring discounts, verifying federal ID numbers, and preparing checks.
4. Resolved discrepancies in purchase orders, contracts, and invoices, ensuring timely payments and accurate documentation.
5. Maintained accounting ledgers by verifying and posting transactions, ensuring up-to-date financial records.
6. Reconciled supplier accounts by reviewing monthly statements and related transactions for accuracy.
7. Executed month-end close processes, including journal entries and balance report preparation.

Experience

7-10 Years

Level

Senior

Education

BSA

Description :

1. Managed daily accounts receivable and payable, ensuring accurate financial records.
2. Processed invoices and billing for transportation services, maintaining compliance with company policies.
3. Reconciled financial statements and accounts, identifying discrepancies and resolving issues promptly.
4. Coordinated with dispatch to ensure timely collection of payments and resolution of billing inquiries.
5. Maintained accurate records of liability insurance for new hires and processed related documentation.
6. Assisted in onboarding drivers by managing new hire paperwork and ensuring compliance with regulations.
7. Generated weekly financial reports to monitor account status and identify areas for improvement.

Experience

7-10 Years

Level

Senior

Education

AAS Accounting

Description :

1. Managed the collection and organization of financial data for accurate data entry and filing.
2. Evaluated projects using the company management database to ensure compliance and efficiency.
3. Coordinated meetings between the Accounting department and executive team to facilitate communication.
4. Extracted and analyzed information from the company database for payroll and financial reporting.
5. Developed business planning presentations for the Accounting department to support strategic initiatives.
6. Gathered and filed all accounting reports systematically to enhance retrieval efficiency.
7. Responded to inquiries from management and vendors regarding invoices and payments promptly.

Experience

10+ Years

Level

Consultant

Education

AAS Accounting

Description :

1. Processed payroll taxes and managed business licenses, ensuring compliance with IRS and EDD regulations.
2. Resolved vendor inquiries regarding invoice discrepancies, enhancing vendor relationships.
3. Oversaw accounts payable, approving payments and managing invoice discrepancies effectively.
4. Maintained accounts receivable, ensuring timely collections and accurate account balances.
5. Executed company-wide bank deposits and accurately posted transactions to the general ledger.
6. Conducted annual inventory counts and assisted in special accounting projects as needed.
7. Performed clerical duties including bookkeeping, filing, and document management to support office operations.

Experience

10+ Years

Level

Consultant

Education

A.S. Accounting