Accounting Administrative Assistant Resume Samples

Description :

1. Provided direct support to the accounting and risk control management departments for a Natural Gas wholesaler and several Pipeline companies.
2. Greeted guests, answered phones, filed, processed mail and packages, ordered office supplies, copied, faxed, scanned documents, coordinated the travel arrangements and scheduled the meetings.
3. Provided accounting assistance to the cash management/accounting department.
4. Performed data entry consisting of vendor and customer information as well as the accounting transactions.
5. Compared and coded invoices to purchase orders to verify quantities, prices, payment terms and freight charges.
6. Distribute the physical gas invoices to counterparties via email and mail.
7. Printed and distributed the checks, prepared wires, ACH, transfers and deposits.
8. Handled account receivable cash application of check, ACH and wire transactions.
9. Prepared various daily, weekly and monthly reports for A/P and A/R forecasting.
10. Knowledge of several online bank systems (Bank of America, Amegy, Encore, Wells Fargo, Cadence and Union Bank).

Experience

10+ Years

Level

Consultant

Education

Diploma

Description :

1. Preparing accounting and journal entries for quarterly and annual reporting.
2. Processing accounts payables and issuing the financial reports utilizing QuickBooks.
3. Writing technical reports for 8ks, 10qs and 10ks; filed quarterly and annual reports.
4. Coordinating with the management for corporate meetings, including preparation of agenda and minutes.
5. Creating and/or maintaining a variety of records including auditor reports, corporate resolutions, and certificates of insurance for vendors and contractors, assay records and lab results.
6. Maintaining general liability, auto and property insurance for corporate directors and officers.
7. Filing with states for corporate and business licensing and franchise taxes.
8. Issuing the 1099s, obtaining w9s and non-disclosure and confidentiality agreements.
9. Managing the transfer agent and transfer journal of company stocks and bonds.
10. Administrative duties included correspondence, petty cash maintenance, and purchasing.

Experience

7-10 Years

Level

Senior

Education

BS

Description :

1. Managing the accounts payable, accounts receivable, general ledger, managing the warehouse, staff inventory management.
2. Facilitating the successful internal and external audits through sound and thorough documentation.
3. Monitoring payments due from clients and promptly contacted the clients with past due payments.
4. Reconciling the discrepancies between accounts receivable, general ledger account and accounts receivable trial balance.
5. Balancing monthly general ledger accounts to accurately record cost and month end accruals.
6. Reconciling the vendor statements and handling payment complaints or discrepancies.
7. Supervising the invoice processing, purchase orders, expense reports, credit memos and payment transactions.
8. Filing and addressing the employee complaints in accordance with the company policies.
9. Coding and entering at least 30 invoices each day into the in-house accounting software.

Experience

10+ Years

Level

Consultant

Education

BA

Description :

1. Investigated and resolved the vendor/customer accounting queries in a timely manner.
2. Maintained the confidentially and security of vendor/customer financial files.
3. Cash forecasting, assisted all QuickBooks users with their skillset, weekly status reports, invoicing, receive payments, bank deposits, petty cash, pex cards, backup accounts payable person, backup payroll person, monthly and quarterly financials, bank reconciling, insurance, sales tax including out of state, co-op reports, building customized QuickBooks reports, etc.
4. Built an open project report that keeps all invoicing up to date and feeds into a cash forecasting excel spreadsheet.
5. Created a cash forecasting spreadsheet to monitor available funds on a daily basis advising A/P clerk and the President of funds available for payables.
6. Worked collections intently to bring the aged accounts receivable to a manageable state promoting emailed invoices and wire/ACH payments.
7. Implemented the notes section in QuickBooks to assist all to stay on the same page.

Experience

7-10 Years

Level

Senior

Education

License

Description :

1. Verified, reviewed, approved, and processed the expense reports for payment.
2. Maintained all expense report files and answered all expense report inquires.
3. Assisted in the implementation of expense reporting and travel systems.
4. Managed daily use of the travel systems and assisted employees with processing issues.
5. Researched expense variances against corporate travel policy and resolved issues with field employees and contractors.
6. Processed all customer invoices and credit/debit memos within the ERP system.
7. Assisted in the monthly closings and processing of journal entries.
8. Supported the receptionist as back up process 401(k) contributions.
9. Responsible for entering invoices and payments daily, reconciled the customer accounts and collections.
10. Ensured the internal customer satisfaction by processing payments in a timely and accurate manner.

Experience

10+ Years

Level

Consultant

Education

Diploma

Description :

1. Accounts receivable/payable and verify invoices and requisitions for services, post invoices and payments in QuickBooks.
2. Performing reconciliations of credit card transactions and cash deposits made to the business.
3. Posting journal entries, participating in monthly closing, and reviewing the vendor accounts.
4. Issuing expense reimbursements and calculating the monthly commissions for attorneys.
5. Creating presentations, spreadsheets and P&L report for executive review.
6. Managing and maintaining active/new clients by updating client financial and case information.
7. Analyzing the information from updated pivot tables to create solutions for improving profitability.
8. Identifying and researching the discrepancies for proper resolution and follow-up.
9. Verifying that transactions comply with financial policies and procedures.
10. Overseeing all the credit and collections accounts and informing the CFO when accounts become vital to our company.

Experience

10+ Years

Level

Consultant

Education

BS

Description :

1. Reconciled the processed work by verifying entries and comparing system reports to balances.
2. Charged the expenses to accounts and cost centers by analyzing invoice/expense reports, including recording entries.
3. Paid the suppliers and vendors by monitoring discount opportunities, verified the federal ID numbers, scheduled and prepared checks.
4. Provided support in resolving of purchase orders, contract, invoice, or other payment discrepancies and documentation.
5. Maintained accounting ledgers by verifying and posting account transactions.
6. Verified supplier and vendor accounts by reconciling monthly statements and related transactions.
7. Performed the month end close out, J/E, G/L, and A/R balance reports.
8. Reconciled posting to accounting manager at the month end.
9. Performed daily accounting and cash flow spreadsheets to the manager of financial reports for daily borrowing base.

Experience

7-10 Years

Level

Senior

Education

Diploma

Description :

1. Managing the accounts, daily account receivables and payables for transportation carrier.
2. Processing for billing, daily bills of ladings from loads transported from Miami FL, to Calf and Texas.
3. Processing the loads to record P&L. Reconciling the loads for billing and payment to clients and drivers.
4. Responsible for account collections. Interacting with the dispatch on new hire reports, loads received with missing BOLs and COD loads.
5. Processing and requesting certificates of liability insurance on new hires.
6. Interacting with the drivers to process new hire paperwork.
7. Reconciling the drivers T-checks and assisting in logging and tracking T-check numbers before deduction on drivers reports.
8. Recording the drivers advances from clients such as CHR.
9. Managing the accounts payable and printing weekly statements to monitor expired insurance and collections.

Experience

7-10 Years

Level

Senior

Education

Associates

Description :

1. Overseeing the collection of all business planning and financial data and preparing it for data entry and filing.
2. Often called upon to evaluate projects using the company management database.
3. Assisting in scheduling the meetings between Accounting department and Executive team.
4. Helping to extract information from the company database for payroll research projects.
5. Assisting in developing the business planning presentations for the Accounting department management.
6. Responsible for gathering all accounting reports and efficiently filing them.
7. Responding to the inquiries from management and outside vendors regarding invoices and/or payments.
8. Preparing accounts payable checks, printing accounts payable reports and maintaining accounts payable files.
9. Reconciling the accounts payable and accounts receivable balance sheet accounts.

Experience

10+ Years

Level

Consultant

Education

BA

Description :

1. Processed the weekly payroll taxes, managed and updated the business licenses and workers compensation certifications, quarterly and annual IRS and EDD filing and reporting.
2. Responded to the vendor inquiry and follow up regarding invoice discrepancies on costs, credits, and refunds.
3. Managed accounts payable - managed invoice discrepancies and approved payments.
4. Managed accounts receivable - maintained up to date balance on all accounts including collections.
5. Responsible for company-wide bank deposits and posting to the general ledger.
6. Worked on special projects including but not limited to inventory counts on a yearly basis.
7. Performed general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
8. Oversaw all the aspects of general office coordination, interacted with the clients, vendors, and visitors.
9. Filed, sorted, code,  and processed the accounts payable and accounts receivable transactions.

Experience

10+ Years

Level

Consultant

Education

GED