Accounting Assistant Resume Samples

Description :

1. Promptly research in SAP, resolve, and respond to district and customer payment inquiries;.
2. Validating and reconciling delivery tickets are submitted through amerimobile or pod email process.
3. Preparing and reviewing invoice reconciliation to delivery tickets. Working with AR Analyst to update transactions timely.
4. Researching and preparing analysis of ace and national account customers where proof of delivery is the main barrier to timely payment.
5. Consolidating delivery ticket requests to ensure districts are managing work effectively without interruption to daily routines.
6. Emailing proof of delivery copies to epod customers in order to ensure timely payment.
7. Understanding the billing and set up of each account to ensure proper and timely billing of customer's activity and collection of payments.
8. Managing A/R for assigned accounts through account analysis, customer calls and account research.
9. Reconciling accounts, researching unapplied cash, short pays and collecting outstanding balances.
10. Identifying reconciliation items and ensures proper and timely resolution.
11. Building effective working relationships with customer's contacts - both internal and external.

Experience

5-7 Years

Level

Executive

Education

PGDCA

Description :

1. Assists in maintaining accounting system for department/units and Participate in accounts receivable, accounts payable, purchasing, travel, personnel, or related functions and maintenance of records.
2. Prepare entries and post financial transactions; reconcile entries and internal ledgers to financial reporting system reports.
3. Assist in ordering, care, maintenance, and utilization of department equipment, supplies, and inventories.
4. Sort documents; code, logs, review for accuracy; match supporting invoices to procurement documents; and verify invoices for payment.
5. Research processing problems, may contact departments and vendors to resolve problems and expedite payment, and respond to inquiries by telephone or in writing; refers complex problems for solution.
6. Handle cash and cash related transactions, issues receipts, records and types money lists, and balances cash fund; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits.
7. Assists in preparation of financial statements such as billings, budgets, and cost reports.
8. Distribute, review, calculate, and process payroll time sheets and employment documents; verifies account numbers; maintains leave and other payroll records.

Experience

0-2 Years

Level

Entry Level

Education

BS

Description :

1. Direct experience assisting with contract and grant financial operations for post award/financial service.
2. Analyze, review, and approve chatfield/budget expenses while ensuring compliance with all sponsor and institutional requirements and policies (requisitions, erfps, travel).
3. Knowledge of multiple funding agency guidelines, including federal and state (nih).
4. Knowledge of peoplesoft (rebudgeting, requisitions, erfps, updating information).
5. Respond to inquiries and assist in obtaining additional paperwork for charges.
6. Consult with institutional management and legal department about contract/grant concerns.
7. Liaise with number of departments and facilitate customer service initiatives of the internal osp.
8. Work with senior management to create policies and procedures manual for the ctsi-osp office.

Experience

2-5 Years

Level

Junior

Education

BBA

Description :

1. Research payments and credits that do not match the customers account and/or invoice.
2. Report non-ar cash received as well payments that need to be transferred to another division.
3. Maintain vendor files in the accounting system as wells as paper files.
4. Close ap and po modules at the end of the month, running various reports.
5. Assist the receivables department with applying customer payments to appropriate accounts.
6. Finding payment differences versus actual amount invoiced in accounts payable.
7. Figuring shipping cost per piece of specific parts received from the supplier.
8. Accounts payable, accounts reconciliation, accruals, and journal entries, assisted with month end close. Prepared and ran bi-weekly checks and bi-weekly wires for all accounts payable vendors. Prepared analysis reports for freight vendors, tracking vendor credit memos and vendor charge backs.

Experience

7-10 Years

Level

Senior

Education

Accounting

Description :

1. Partnered with the property managers, accountants and supervisors to ensure accurate and timely financial reporting utilizing sharepoint to generate documents for senior management approval.
2. Enters data into mip software and/ or other spreadsheet programs for payment.
3. Reconciles vendor statements and addresses any outstanding issues on account.
4. Responds to employees request for employment information regarding amounts earned for the periods.
5. Enter employee information into paychex as to department changes, deductions, garnishments.
6. Processed payroll using paychex; maintained purchase orders in quickbooks.
7. Performed full cycle accounting tasks and collaborated with regional operations, accounting personnel, and third party service providers to address accounting issues.

Experience

10+ Years

Level

Senior

Education

Accounting

Description :

1. Processing of accounts receivable and accounts payable for local construction company.
2. Job cost invoices and credit card activity based on project codes and ledger accounts.
3. Maintain, distribute and replenish petty cash funds for field workers.
4. Reconcile receipts monthly for disposals, equipment rentals, store purchases, etc.
5. Post transactions in general ledger to include allocating journal entries utilizing foundation software.
6. Accounts payable processing to include verifying all invoice reports and tickets ensuring proper authorization and documentation for expenses are received and charges are valid.
7. Match invoices to p/o and get approval by project manager to pay as final audit before remittance.

Experience

2-5 Years

Level

Junior

Education

Accounting

Description :

1. Managed medicare disbursed finances (cash, checks, and bank cards) for 33 clients with disabilities.
2. Reconciled client personal finances by collecting receipts for all monies spent by house managers, and verified against the clients' monthly bank statements.
3. Billed for services rendered to clients using department of disability services (dds) standards for coding depending on the degree of disability.
4. Maintained electronic and hard copy files of each individual's personal finances and dds service authorizations.
5. Collected and uploaded bi-monthly attendance for each person for billing.
6. Reconciled clients' pnc bank card statements with receipts for groceries and supplies.
7. Familiar with different accounting software such as ibm, great plains dynamics, iqms.
8. Conducted an end of fiscal year audit for 2016/17 to collect and document any missing receipts for each client's personal finances.

Experience

10+ Years

Level

Senior

Education

Accounting

Description :

1. Manage the processing of over 250 daily requests from the accounts payable department and reconciles over 75 vendor statements daily.
2. Verifies that supporting documentation and balances are accurate using appropriate tools and procedures.
3. Accurately enters data into appropriate accounting systems as required.
4. Prepares clear, concise and accurate financial reports and forms for use by departments and outside agencies.
5. Managed the prompt and courteous response to questions concerning financial matters.
6. Resolves accounting, general ledger, fixed asset, accounts payable, accounts receivable, treasury or payroll questions with other department heads and employees appropriately and in a timely manner.
7. Identifies discrepancies between accounting system ledger, premium bills, lock boxes, and/or other financial statements.

Experience

10+ Years

Level

Consultant

Education

BS

Description :

1. Responsible for performing a wide range of general clerical and accounting support functions.
2. Prepared month-end journal entries to post to the general ledger accounts.
3. Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
4. Reconciled bank statements and balance sheet accounts through blackline account reconciliation software.
5. Used quickbooks pro to generate invoices upon receipt of billing information.
6. Communicated with customers to identify and resolve outstanding payments.
7. Assisted in payroll by figuring out the employees hours from their tech logs, entering that information on their spread sheets and then entered it in quickbooks.
8. Kept track of the expenses and what employees were spending on their amex credit card and entered all receipts into the proper expense accounts into quickbooks.
9. Did billing for the ups account and entered all shipments into their proper accounts in quickbooks.
10. Handled the company's second business, their payroll, banking, and all receipts into quickbooks online.

Experience

10+ Years

Level

Senior

Education

Bookkeeping

Description :

1. Facilitate successful internal and external audits through sound and thorough documentation.
2. Code and enter invoices each day into the in-house accounting software.
3. Reconcile vendor statements and handle payment complaints or discrepancies.
4. Review and code all expense reports for accuracy and proper expense disclosure.
5. Invoice processing, purchase orders, expense reports, credit memos and payment transactions.
6. Work closely with all department management and supervisors regarding orders and inventory.

Experience

2-5 Years

Level

Executive

Education

Associates in Accounting

Description :

1. Handled a large volume of incoming calls and responded to a wide range of customer inquiries while providing excellent customer service.
2. Processed accounts receivable including the order entry and billing of approximately 175 invoices weekly.
3. Supervised and processed invoices, credit memos, payment transactions and bank reconciliations.
4. Developed schedules and tracked projects and schedules through project completion.
5. Communicated with vendors on a variety of queries including identifying discrepancies and problem resolution.
6. Developed tracking reports to keep management informed of due and past due vendor invoices.

Experience

10+ Years

Level

Management

Education

BS