An Accounts Payable Administrator is responsible for reviewing and verifying invoices and checking requests. This job description template also includes duties like entering and uploading invoices into the system, tracking expenses and processing the reports, processing electronic transfers and payments and posting transactions to journals, ledgers and other records. An Accounts Payable Administrator Resume should highlight responsibilities like monitoring accounts to ensure payments are up to date, resolving invoice discrepancies and issues, managing vendor files and maintaining a good relationship with them, producing regular reports and providing support for audits.
The individual should have good knowledge of Accounts Payable and general accounting procedures, knowledge of relevant accounting software and proficiency in data entry and management. The key skills include organizing and prioritizing, accuracy, confidentiality, communication skill, information management skill, problem-solving skill and ability to meet deadlines. The qualification required is bachelors in accounting or equivalent.
Objective : Detail-oriented Accounts Payable Administrator with 2 years of experience in processing invoices, vendor management, and reconciling accounts. Proven ability to resolve discrepancies and enhance payment processes. Committed to maintaining compliance and accuracy in financial records. Seeking to leverage my skills to contribute effectively to a dynamic finance team.
Headline : Accomplished Accounts Payable Administrator with 7 years of extensive experience in invoice processing, vendor relations, and financial reconciliations. Expertise in streamlining payment workflows and ensuring compliance with financial regulations. Eager to apply my analytical skills and attention to detail in a senior role that fosters organizational efficiency.
Managed daily invoice processing, ensuring accuracy in coding and timely entry into the accounting system.
Performed comprehensive reconciliations of company credit cards, bank statements, and petty cash, maintaining precise financial records.
Developed and maintained a variety of financial reports and spreadsheets to assist in budgeting and forecasting.
Implemented new procedures for tracking vehicle logs and service center expenses, enhancing reporting accuracy.
Provided training to staff on financial software and expense reporting protocols, improving overall compliance.
Collaborated with cross-functional teams to resolve discrepancies and streamline payment processes.
Monitored accounts payable aging reports and followed up on overdue invoices to ensure timely payments.
Experience
5-7 Years
Level
Senior
Education
B.Sc. Accounting
Accounts Payable Administrator Resume
Objective : Results-oriented Accounts Payable Administrator with 5 years of comprehensive experience in invoice processing, vendor management, and financial reconciliations. Skilled in optimizing payment workflows, ensuring compliance, and maintaining accurate financial records. Passionate about contributing to a collaborative finance team and driving operational excellence.
Skills : Adobe Acrobat Dc, Payment Processing, Mac Os, Sage 300 Construction And Real Estate, Cost Control, Financial Policies
Description :
Processed vendor payments promptly, ensuring accuracy by matching invoices with POs and packing slips.
Maintained comprehensive vendor files, performed monthly reconciliations, and managed employee expense reports.
Conducted data analysis for budgeting and property taxes, overseeing annual assessments for 200 parcels.
Provided documentation for internal and external audits, ensuring compliance with financial regulations.
Coordinated the onboarding of new vendors by collecting W-9 forms and verifying contact information.
Generated and e-filed annual 1099 forms for vendors, ensuring timely submission to state and federal agencies.
Researched and compared internet purchases to secure optimal pricing and quality for the budget.
Objective : Proactive Accounts Payable Administrator with 2 years of specialized experience in the construction sector. Adept at managing invoice processing, vendor relations, and ensuring timely payments. Demonstrated expertise in resolving discrepancies and streamlining financial workflows. Eager to contribute to a collaborative finance team and enhance operational efficiency.
Overseeing all aspects of Accounts Payable in a fast-paced construction environment, ensuring accurate coding for both PO and non-PO invoices.
Investigating and resolving discrepancies while maintaining vendor W-9 compliance and month-end general ledger reconciliations.
Processing 12-20 weekly check runs for multiple companies to maximize discounts.
Facilitating payments via electronic methods and credit cards while ensuring proper approval workflows.
Coordinating monthly credit card statement processes, from coding to approval.
Implemented new procedures that improved AP efficiency by 30%.
Managed end-to-end accounts payable processes, ensuring timely and accurate payments.
Collaborating with vendors and internal teams to ensure timely and accurate payments.
Experience
0-2 Years
Level
Junior
Education
A.A.
Accounts Payable Administrator Resume
Objective : Focused and efficient Accounts Payable Administrator with 2 years of experience in invoice processing, vendor coordination, and financial reconciliation. Skilled in identifying discrepancies and optimizing payment procedures to enhance accuracy. Eager to apply my expertise to contribute to a results-driven finance team while ensuring compliance with financial regulations.
Skills : Experienced In Quickbooks For Financial Management, Knowledgeable In Dynamics Nav For Accounting Operations, Process Improvement, Payment Authorization, Customer Service, Confidentiality
Description :
Reviewed incoming invoices for accuracy, ensuring compliance with contract terms and regulations to prevent overpayments.
Validated all invoices for proper documentation and approvals prior to processing payments.
Prioritized invoice payments based on cash discount opportunities and terms.
Matched invoices with checks, securing necessary signatures, and distributing payments promptly.
Maintained accurate and thorough documentation in accordance with accounting best practices.
Researched sales tax exemptions, resulting in an $8,000 refund and improved future purchasing processes.
Developed and implemented a tracking system for invoice discrepancies, enhancing resolution times.
Objective : Dedicated Accounts Payable Administrator with 5 years of extensive experience in managing invoice processing and vendor relations. Proficient in ensuring compliance and accuracy in financial transactions while optimizing payment workflows. Keen to apply my analytical capabilities and attention to detail to enhance financial operations within a dynamic team environment.
Obtained approvals for all AP invoices through three-way matching, ensuring accuracy in financial reporting.
Reviewed vendor invoices and employee expense reimbursements for compliance with company policies.
Coordinated with project managers to ensure proper job costing and timely approvals.
Maintained an organized filing system for paid invoices, enhancing operational efficiency.
Established credit accounts with vendors, negotiating favorable payment terms to optimize cash flow.
Monitored credits owed to the company, ensuring accurate application to vendor accounts.
Fostered strong vendor relationships, resolving inquiries and discrepancies promptly.
Experience
2-5 Years
Level
Consultant
Education
B.S. Accounting
Accounts Payable Administrator Resume
Objective : Ambitious Accounts Payable Administrator with 2 years of specialized experience in invoice processing and vendor management. Adept at maintaining accurate financial records and ensuring compliance with regulations. Proven skills in resolving discrepancies and improving payment workflows. Excited to bring my expertise to a forward-thinking finance team.
Skills : Adp Software Proficiency, Database Management, Problem Solving, Document Preparation, Communication Skills, Multilingual Communication
Description :
Processed and coded invoices accurately to relevant general ledger accounts, ensuring compliance with company policies.
Reviewed and validated vendor invoices against purchase orders to confirm accuracy before payment approval.
Managed vendor payments according to terms, maximizing available discounts and maintaining strong supplier relationships.
Maintained updated vendor W-9 information and prepared 1099 forms annually for compliance.
Reconciled accounts payable balances with the general ledger at month-end, resolving discrepancies efficiently.
Conducted research on bid opportunities and assisted in budget management for various projects.
Collaborated with internal teams to ensure timely processing and payment of invoices, enhancing operational efficiency.
Objective : Dynamic Accounts Payable Administrator with 2 years of dedicated experience in the retail sector, skilled in managing vendor relationships, processing invoices, and ensuring accurate financial reporting. Adept at identifying discrepancies and enhancing payment efficiency. Eager to bring strong analytical skills and a detail-oriented approach to a progressive finance team.
Skills : Regulatory Compliance, Audit Support, Tax Compliance, Team Collaboration, Record Keeping, Payment Terms Knowledge
Description :
Processed and managed monthly payables exceeding $8 million, ensuring timely payments and accuracy.
Maintained strong vendor relations with major suppliers, facilitating smooth transactions and communication.
Executed accounts payable functions for a property management firm, handling various invoice types efficiently.
Issued checks for processed invoices and ensured W-9 compliance for all vendors.
Investigated and resolved invoice discrepancies, providing support to both vendors and property managers.
Generated monthly aging and open invoice reports to track outstanding payments.
Balanced reinsurance accounts and managed vendor address changes for accurate records.
Experience
0-2 Years
Level
Fresher
Education
AAS Accounting
Accounts Payable Administrator Resume
Objective : Motivated Accounts Payable Administrator with 2 years of hands-on experience in invoice processing and vendor management. Skilled at resolving discrepancies and streamlining financial workflows to enhance operational efficiency. Dedicated to maintaining accurate financial records and ensuring compliance with industry regulations while contributing to a cohesive finance team.
Skills : Ariba Procurement Software, Reconciliation Skills, Proficient In Microsoft Office Suite, Email Communication Management, Document Management, Workflow Optimization
Description :
Efficiently processed and reconciled over 200 invoices weekly, ensuring timely payments to vendors.
Resolved discrepancies with vendors, enhancing relationships and improving payment accuracy.
Objective : With 5 years of experience in accounts payable within the engineering sector, I excel in processing invoices, managing vendor relationships, and ensuring compliance with financial regulations. My expertise in optimizing payment workflows has consistently enhanced operational efficiency. I am eager to leverage my analytical skills to contribute to a results-oriented finance team.
Processed and distributed year-end 1099s for 275 consultants and vendors, utilizing IRSFire for e-filing, significantly reducing delays and errors.
Managed over 2,000 invoices monthly for nine entities, ensuring proper approvals, budget alignment, and maximizing available discounts.
Communicated effectively with vendors and internal departments to resolve discrepancies swiftly.
Supported tax accountants in the processing and tracking of tax returns, ensuring timely submissions.
Created and maintained a comprehensive database for tracking business licenses and personal property payments.
Developed forms and guidelines for recording and evaluating quality data to enhance financial reporting.
Handled vendor inquiries regarding invoices and payments to ensure clear communication and resolution.
Experience
2-5 Years
Level
Consultant
Education
B.S. Accounting
Accounts Payable Administrator Resume
Objective : Driven Accounts Payable Administrator with 2 years of experience in invoice processing and vendor relations. Proficient in reconciling accounts and enhancing payment accuracy through meticulous attention to detail. Eager to utilize my skills in a collaborative finance environment to streamline processes and ensure compliance.
Created recurring vouchers for various payments, minimizing errors and improving efficiency in processing.
Managed end-to-end invoice processing, including purchase orders and vendor billing.
Coordinated with vendors to resolve discrepancies and ensure timely payments.
Conducted weekly audits of expense reports, ensuring compliance and accuracy.
Maintained up-to-date financial records by accurately entering journal entries.
Analyzed and resolved discrepancies between invoices and purchase orders.
Trained new employees on accounts payable procedures and software systems.
Experience
0-2 Years
Level
Entry Level
Education
A.A.
Accounts Payable Administrator (Customer Service Sector) Resume
Objective : Results-focused Accounts Payable Administrator with 2 years of experience in managing invoice processing and vendor relationships. Proficient in reconciling accounts and ensuring timely payments while maintaining compliance with financial standards. Eager to contribute analytical skills and a commitment to accuracy to enhance operational efficiency within a dynamic finance team.
Reviewed and verified invoices and check requests, ensuring accurate coding for payment processing.
Tracked expenses and processed electronic transfers, maintaining precise financial records.
Monitored department budget expenditures and posted transactions to journals and ledgers.
Reconciled accounts payable transactions, producing monthly reports for financial oversight.
Prevented fraud by managing the daily check run register and authorizing payments through banking software.
Developed procedures for timely payment processing and effective vendor dispute resolution.
Collaborated with vendors to research and resolve open payables, enhancing vendor relationships.
Experience
0-2 Years
Level
Junior
Education
A.A.S.
Accounts Payable Administrator Resume
Objective : Proficient Accounts Payable Administrator with 2 years of experience in managing invoice processing and vendor relations. Skilled in reconciling accounts, ensuring compliance, and enhancing payment accuracy. Eager to contribute analytical skills and a detail-oriented approach to support a high-performing finance team.
Skills : Internal Controls, Payment Schedules, Data Analysis, Vendor Management Systems, Data Reconciliation, Software Proficiency
Description :
Processed vendor invoices and managed purchase orders, ensuring timely payments and accurate record-keeping.
Conducted account reconciliations and maintained vendor master files, supporting compliance with financial policies.
Collaborated with the CFO on month-end closing activities, including journal entries and financial reporting.
Successfully negotiated vendor agreements, leading to a monthly cost reduction of $3,000.
Reviewed and authorized expense reports, ensuring adherence to company policies and procedures.
Maintained fixed asset records and provided support during audits, ensuring accuracy and compliance.
Experience
0-2 Years
Level
Fresher
Education
B.S. Accounting
Accounts Payable Officer Resume
Objective : Enthusiastic Accounts Payable Officer with 2 years of hands-on experience in invoice processing and vendor management. Proficient in ensuring timely payments and maintaining accurate financial records. Committed to resolving discrepancies and enhancing overall payment efficiency. Looking forward to contributing my skills to a dynamic finance team.
Skills : Sap Financial Management, Oracle Financial Services, Payment Terms Negotiation, Microsoft Office Suite, Quickbooks Accounting Software, Great Plains Financial Management
Description :
Managed the end-to-end accounts payable process, including vendor setup and invoice processing.
Executed weekly check runs and employee reimbursements, ensuring timely payments.
Performed monthly account reconciliations and maintained accurate financial records.
Resolved payment discrepancies and disputes, enhancing vendor relationships.
Oversaw company credit card processing and reconciliations, ensuring compliance.
Conducted administrative tasks, including file maintenance and vendor documentation.
Analyzed financial data to support decision-making and reporting accuracy.
Experience
0-2 Years
Level
Entry Level
Education
B.S. Accounting
Accounts Payable Administrator Resume
Headline : Accomplished Accounts Payable Administrator with 7 years of expertise in managing invoice processing, vendor relations, and financial reconciliations. Adept at optimizing payment workflows and ensuring adherence to compliance standards. Passionate about leveraging my analytical skills to enhance operational efficiency and contribute to a high-performing finance team.
Skills : Effective Communication Skills, Financial Documentation Analysis, Purchase Orders, Google Workspace Proficiency, Pro-doc Software Expertise
Description :
Processed and verified invoices for accuracy, ensuring timely payments to vendors.
Maintained vendor relationships, addressing inquiries and resolving discrepancies efficiently.
Managed financial reconciliations, ensuring compliance with regulatory standards and internal policies.
Conducted audits of financial transactions, identifying areas for process improvement.
Developed and maintained accurate financial records and documentation for auditing purposes.
Collaborated with cross-functional teams to streamline payment processes and enhance operational efficiency.
Provided training to junior staff on best practices in accounts payable management.
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