The role of an Accounts Payable Assistant is to support the accounts payable team in all aspects of accounting. An Accounts Payable Assistant Resume highlights responsibilities like administering accounts payable invoices, entering them into the accounting software, ensuring the accuracy of the entire process and communicating with vendors. The roles and responsibility of this job description template include ensuring that the company policies and procedures are being adhered to, analyzing and doing research, resolving and providing documentation for all accounts payable inquiries by vendors and other staff.
The qualification required for this position is a high school diploma or a general education degree. Associated degree in accounting or equivalent is an added advantage. The individual should possess competent computer skills, should be well organized and meticulous, have good communication skills and have a cheerful disposition with a positive approach to challenges.
Summary : Detail-oriented Accounts Payable professional with 10 years of experience in managing invoice processing, vendor relations, and financial reporting. Proven ability to enhance efficiency and accuracy in accounts payable operations.
Prepared documentation for annual audits, including checks, ACH, and credit card transactions.
Built strong vendor relationships, providing prompt responses to inquiries and concerns.
Experience
10+ Years
Level
Consultant
Education
B.S. Accounting
Accounts Payable Assistant III Resume
Summary : Detail-oriented professional with over 10 years of experience in accounts payable. Proven track record in managing vendor relationships, processing invoices, and ensuring timely payments while maintaining accuracy and compliance.
Processed accounts payable vouchers and managed check disbursements, ensuring timely payments to vendors.
Executed bank transactions and resolved positive pay exceptions, maintaining financial accuracy.
Supported the accounts payable team by verifying invoice validity and accuracy, enhancing payment processes.
Compiled and attached necessary documentation for vendor payments, ensuring compliance with company policies.
Conducted vendor authenticity checks, acquiring necessary billing information and tax documents.
Maintained high customer satisfaction by fostering strong vendor relationships and addressing inquiries promptly.
Assisted in month-end closing processes, ensuring accurate financial reporting and reconciliation.
Experience
10+ Years
Level
Consultant
Education
BSA
Junior Accounts Payable Assistant Resume
Objective : Detail-oriented Accounts Payable professional with 5 years of experience in managing vendor relationships, processing invoices, and ensuring compliance with financial regulations. Proven ability to streamline processes and enhance accuracy.
Skills : SAP Software, Microsoft Word, Microsoft Outlook, Quicken Software, Cloud Financial Systems
Description :
Processed check requests, payments, and invoices using Infor Cloud Suite, ensuring timely and accurate transactions.
Engaged with vendors to resolve invoice discrepancies and obtain necessary documentation for payment.
Digitized invoices and managed electronic filing systems to enhance retrieval and approval processes.
Conducted thorough analysis and research to resolve accounts payable inquiries from vendors and internal teams.
Oversaw the accounts payable help desk, ensuring all outstanding invoices were tracked and paid promptly.
Collaborated with various departments to address invoice issues and secure required approvals efficiently.
Implemented internal controls to maintain compliance with budgetary and tax regulations.
Experience
2-5 Years
Level
Junior
Education
B.S. Accounting
Accounts Payable Assistant Resume
Objective : Detail-oriented finance professional with 2 years of experience in accounts payable. Skilled in invoice processing, vendor management, and reconciliation, ensuring timely payments and accurate financial records.
Skills : Accounting Software, Time Management, Data Entry Accuracy, Collaboration Skills, Organizational Skills
Description :
Managed vendor accounts by maintaining accurate contact information and processing applications for payment.
Handled vendor inquiries, performed data entry of invoices, and processed payments while reconciling vendor statements.
Utilized Sage Timberline for data entry and generated financial reports as needed.
Processed thousands of invoices monthly, ensuring timely payments and compliance with company policies.
Collaborated with the accounts payable supervisor to address and resolve invoice discrepancies.
Conducted thorough investigations of outstanding invoices, reconciling vendor statements with internal records.
Maintained updated vendor 1099 data for year-end reporting, ensuring compliance with tax regulations.
Experience
0-2 Years
Level
Fresher
Education
AAS Accounting
Accounts Payable Assistant (Hospitality) Resume
Objective : Detail-oriented professional with 2 years of experience in accounts payable, adept at managing vendor relationships and processing invoices efficiently. Seeking to contribute to a dynamic finance team in a reputable organization.
Processed manual checks for multiple vendors, ensuring timely payments and accuracy.
Communicated daily with accountants to resolve invoice discrepancies and maintain accurate records.
Maintained vendor database, coding invoices and entering data into accounting software.
Managed vendor setup and compliance, including COI for subcontractors and office supply orders.
Ensured accuracy in calculations for discounts and payment amounts, minimizing errors.
Resolved escalated issues from vendors and internal staff regarding accounts payable inquiries.
Generated daily and weekly reports to track payment statuses and vendor performance.
Experience
0-2 Years
Level
Fresher
Education
AAS Accounting
Accounts Payable Assistant (Retail) Resume
Objective : Detail-oriented professional with 5 years of experience in accounts payable, adept at managing vendor relationships, processing invoices, and ensuring timely payments. Seeking to leverage expertise in a dynamic accounts payable role.
Skills : Excel Proficiency, Data Analysis, Invoice Processing, Document Management
Description :
Posted daily invoices from multiple stores and maintained organized vendor files.
Reconciled company accounts, including PayPal and credit card transactions, ensuring accurate financial records.
Processed wire payments for international and domestic vendors, managing weekly check runs efficiently.
Oversaw Vendornet accounts for timely payments, utilizing financing options for large purchases.
Communicated with vendors to resolve discrepancies and ensure timely receipt of invoices.
Collaborated with the AP manager to update cash flow spreadsheets for accurate financial reporting.
Conducted thorough audits of invoices and pack lists, preventing overpayments to suppliers.
Experience
2-5 Years
Level
Executive
Education
AAS Accounting
Accounts Payable Assistant (Law) Resume
Objective : Detail-oriented finance professional with 5 years of experience in accounts payable, adept at managing vendor relationships, processing invoices, and ensuring compliance with financial regulations.
Executed accounts payable tasks, including invoice entry, check preparation, and vendor communication for W-9 updates.
Collaborated with accounting staff on fixed asset reviews and accounts receivable tasks, ensuring timely rent statements.
Managed filing and general office duties, including front desk responsibilities and rent revenue collection.
Reviewed weekly check runs for accuracy and ensured timely mailing of vendor payments.
Coordinated with legal and accounting teams to follow up on outstanding invoices.
Maintained accurate accounts payable records in compliance with company policies and regulations.
Processed, verified, and reconciled invoices, ensuring accuracy and compliance.
Experience
2-5 Years
Level
Junior
Education
AAS Accounting
Accounts Payable Assistant (Consulting) Resume
Summary : Detail-oriented Accounts Payable professional with 10 years of experience in managing invoice processing, vendor relations, and financial reporting. Proficient in leveraging technology to enhance efficiency and accuracy in financial operations.
Skills : MS Office Suite: Excel, SAP Financials, Invoice Processing, Vendor Management, Financial Reporting
Description :
Managed the end-to-end accounts payable process, ensuring timely and accurate processing of invoices and payments.
Reviewed and approved corporate invoices for payment, ensuring compliance with company policies and procedures.
Conducted monthly bank reconciliations, identifying and resolving discrepancies to maintain accurate financial records.
Processed invoices for multiple subsidiaries, ensuring timely payments and maintaining positive vendor relationships.
Audited and coded high volumes of invoices weekly, ensuring compliance with tax regulations and company policies.
Resolved discrepancies related to purchase orders and invoices, improving overall accuracy in financial reporting.
Utilized electronic document management systems to streamline invoice processing and improve accessibility.
Experience
7-10 Years
Level
Consultant
Education
BSA
Accounts Payable Assistant (Realestate) Resume
Headline : Detail-oriented Accounts Payable professional with 7 years of experience in processing high volumes of invoices and ensuring timely payments. Proven track record in maintaining accurate financial records and enhancing operational efficiency.
Processed and entered P.O. invoices into the accounting system, ensuring accuracy and compliance with company policies.
Verified and classified accounts receivable data in NetSuite, maintaining high data integrity.
Reviewed invoices for proper documentation and approvals, ensuring timely payments to vendors.
Managed payment terms to enhance cash flow and maintain vendor relationships.
Assisted in administrative tasks, including email management and travel arrangements for executives.
Performed general administrative duties, including filing, scanning, and reception tasks.
Collaborated with team members to ensure accurate and timely vendor payments, adhering to agreed terms.
Experience
5-7 Years
Level
Executive
Education
B.S. Accounting
Accounts Payable Assistant (Engineering) Resume
Objective : Detail-oriented professional with 2 years of experience in accounts payable, adept at processing invoices, managing vendor relationships, and ensuring compliance with financial policies.
Reconciled and processed invoices by verifying entries and comparing system reports to ensure accuracy.
Managed vendor payments by monitoring discounts, verifying Federal ID numbers, and preparing checks.
Resolved discrepancies in purchase orders, contracts, and invoices, ensuring timely credit for outstanding memos.
Computed and prepared manufacturing overheads and direct costs, simplifying data from Oracle to Excel.
Collaborated with warehouse staff and vendors to address order discrepancies effectively.
Processed check requests and reimbursements, ensuring all necessary approvals were obtained.
Verified compliance of transactions with financial policies and procedures during monthly close activities.
Experience
0-2 Years
Level
Fresher
Education
AAS Accounting
Accounts Payable Assistant Resume
Summary : Detail-oriented Accounts Payable professional with 10 years of experience in managing vendor invoices, processing payments, and maintaining accurate financial records. Proven ability to streamline processes and enhance efficiency.
Managed the end-to-end accounts payable process, ensuring timely and accurate processing of vendor invoices and payments.
Conducted regular audits of accounts payable transactions to maintain compliance and accuracy.
Collaborated with vendors to resolve discrepancies and ensure prompt payment processing.
Maintained accurate records of all financial transactions and prepared reports for management review.
Implemented process improvements that reduced invoice processing time by 30%.
Assisted in the preparation of year-end financial statements and audits.
Trained and mentored junior staff on accounts payable procedures and best practices.
Experience
10+ Years
Level
Consultant
Education
BSA
Accounts Payable Assistant (Sales) Resume
Headline : Detail-oriented finance professional with 7 years of experience in accounts payable. Proven track record in processing invoices, managing vendor relationships, and ensuring compliance with financial policies. Strong analytical and organizational skills.
Managed all accounts payable functions, ensuring timely processing of invoices and payments for Decca Furniture and its subsidiaries.
Executed journal entries, intercompany billing, and bank reconciliations, enhancing financial accuracy.
Conducted monthly reviews of customer aging reports and corporate credit card reconciliations.
Prepared weekly checks and processed daily credit card transactions while maintaining office supply inventory.
Improved payment accuracy and speed by reconciling credit card charges effectively.
Ensured compliance with financial policies while processing incoming payments and accounts.
Reported monthly inventory discrepancies directly to the CEO, facilitating better inventory management.
Experience
5-7 Years
Level
Freelancer
Education
BSA
Accounts Payable Assistant Resume
Summary : Detail-oriented professional with 10 years of experience in accounts payable, adept at managing invoices, processing payments, and maintaining financial records to ensure accuracy and compliance.
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