Accounts Payable Processor Resume Samples

Description :

1. Entering all invoices into Envi and Oracle programs and running weekly preliminary check runs to determine cash requirements. Making sure all pricing and purchase orders are entered into the system properly.
2. Reconciliation of all vendor statements that come in the mail to verify payment has been made.
3. Closing Oracle at the end of the month and running end of month report for management. Coding and entering invoices that are not going directly into Envi into Oracle.
4. Working closely with the billing coordinator by searching for invoices, pricing and backup.
5. Scheduling patient procedures to ensure efficient and accurate processing of information.
6. Making any changes to the schedule as they arise and confirm changes in the operating room.
7. Scanning all patient charts into the system and save the chart into the system.
8. Auditing 20% of all charts that are scanned into the system to ensuring every page has been scanned.
9. Assisting in finance accounting department operations, by maintaining all accounts payable files.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Reviewing invoices and matched to purchase orders while checking for appropriate documentation and approval. Working with vendors and employees to resolve payment, account or statement discrepancies or inquiries.
2. Analyzing processing for possible improvements or issues, proactively identifying and proposing solutions.
3. Assisting with administrative projects assigned by the operations controller. Maintaining contact list and files and oversee electronic mail distribution lists.
4. Providing administrative support to multiple executives and managers within the organization.
5. Prioritizing and manage multiple projects simultaneously, and follow through on issues in a timely manner, keeping staff updated on progress.
6. Working as a Temporary accounts payable processor for Philadelphia International Airport.
7. Ensuring the daily functioning of a department or group of employees.
8. Communicating with my boss (operations controller) and conveying the necessary information to the various company parties.
9. Completing administrative work and correspond with other departments.
10. Enforcing company policy to cultivate an environment that makes employees hold one another accountable for their actions.

Experience

0-2 Years

Level

Junior

Education

BA

Description :

1. Reviewing the financial reports and supporting the procurement department to ensure closure of purchase orders.
2. Reviewing invoices and purchase orders to identify discrepancies/errors; working closely with resolution help desk to define and deliver effective resolution.
3. Input invoice data in financial management program, ensuring accuracy and completeness.
4. Supporting operations through the coordination and execution of accounts payable and accounting support tasks.
5. Submitting timesheet corrections for various sites to corporate A/P office.
6. Reviewing all invoices for appropriate documentation and approval prior to payment; matching packing-slips or receiving documents to invoices.
7. Handling vendor calls, giving check information, problem-solving, ensuring that all invoices are correct and into the system in a timely manner.
8. Resolving purchase order issues related to invoices by working closely with procurement team.

Experience

7-10 Years

Level

Senior

Education

BS

Description :

1. Monitored accounts payable mailbox daily and respond to requests in a timely manner.
2. Reviewed invoices and statements for accuracy and obtain appropriate coding and approvals.
3. Assisted management by providing weekly aging reports and invoice counts.
4. Processed invoice payments quickly and accurately, prioritizing discount and urgent requests.
5. Communicated with suppliers, providers, and suppliers to improve processing efficiency.
6. Met monthly, quarterly, and yearly processing deadlines for book closing purposes.
7. Used GAAP procedures with emphasis on following Sarbanes Oxley act controls.
8. Setup suppliers and providers as payees using w-9 and payment information received.
9. Ensured tax costs are allocated properly for posting to the general ledger.
10. Assigned tasks, assist teammates, and manage time effectively to maximize speed and accuracy.

Experience

2-5 Years

Level

Junior

Education

BBA

Description :

1. Prepared and made deposits for all 16 properties every month or whenever controller or CFO needed special deposits to the bank every month.
2. Assisted accounting manager with ap reconciliation i. e., month end, quarter end, year-end 1099 processing.
3. Reconciled vendor invoices sent to corporate from the property managers on a weekly basis prior to payment being made i. e. , review coding and approvals were accounted for before payments were made.
4. Managed vendor/supplier/internal customer relations; and oversaw the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions.
5. Point of contact for all vendor/internal customer relations pertaining to issues etc.
6. Created spreadsheets on monthly utility bills for all properties. Responsible for reporting of any budget irregularities.
7. Responsible for processing monthly payments for all corporate accounts to include utilities.
8. Ensured accurate and compliant a/p files and records in accordance with company policies and government regulations.
9. Provided assistance on projects as needed to controller and accounting manager.

Experience

10+ Years

Level

Consultant

Education

Certification

Description :

1. Responsible for processing invoices received, work orders and purchase orders using the Yardi system. Responsible for researching invoice payments, reconciling vendor accounts, and communicating with vendors and internal employees in a timely manner.
2. Processes invoices received (IR), work orders (WO) and purchase orders (PO) for multiples properties in multiple states for work performed in utilities, construction or miscellaneous corporate expenses by the way of electronic databases.
3. Reviewing and researching reasons for aging account balances and informs AP management of findings.
4. Addressing research items assigned Yardi or identifying and forwarding research item to the appropriate party.
5. Processing all invoice entries for month end, quarter end and annual close accurately and in a timely manner.
6. Assisting with other related clerical duties such as photocopying, scanning, faxing and collating as needed.
7. Providing support to all departments for internal and external audit requests; completing all requests in a timely manner.
8. Promoting an environment that is customer service focused on maintaining positive relationships with internal departments and customers.
9. Generate accounts payable reports and maintain spreadsheets relating to coding, pricing, and accruals. Answer vendor inquiries and assist with the monthly closing process.

Experience

7-10 Years

Level

Senior

Education

Business Management

Description :

1. Conducting research to obtain documentation needed in order to process payments in a timely manner.
2. Serving as a liaison between vendors and branch locations for dispute resolution.
3. Preparing analysis of accounts, assist with monthly close, on hold resolutions.
4. Providing monthly reports to management; returned goods and absence and timekeeping reports.
5. Vendor invoice management solution by open text which integrates with SAP system.
6. Verifying vendor, products, quantity and dollars charged between purchase order information and invoices. Inputs and /or corrects discrepancies as needed.
7. Verifying and applying ancillary charges according to company guidelines.
8. Paying employee by receiving and verifying expense reports and request for advances: preparing checks request.
9. Printing and obtaining signatures on all accounts payable checks; facilitateing weekly check runs.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Troubleshooting simple as well as complex issues for internal employees & vendors.
2. Creating, editing, and maintaining employee accounts on concur travel & expense system.
3. Processing over 100 invoices daily using SAP transactions ME23N, MIR0, MIR4 and FB60.
4. Developing and maintaining training manuals on SAP, ODC, and IOL for self as well as new hires.
5. Creating, editing, and deleting recurring payment entries upon request using SAP transactions.
6. Performing payment block release upon request and reviewing using SAP transaction MRBR.
7. Uploading AP documents from Excel to Sap using transaction ZFIU and reviewing for errors using SM35.
8. Involving with preliminary testing for implementation of new accounting software called Readsoft.
9. Maintaining all accounts payables reports, spreadsheets, and corporate accounts payable files.
10. Reviewing all invoices for appropriate documentation and approval prior to payment.

Experience

5-7 Years

Level

Executive

Education

Associates

Description :

1. Handled AP functions for all cement plants, ready-mix divisions and shipping terminals with regard to posting of PO and Non-PO invoices into SAP.
2. Worked with IXOS program for scanning and prepping of invoices to ensure proper routing for approvals.
3. Trained other employees on PO posting as well as monitor and approve error corrections.
4. Performed wire report and insured all transfers are submitted to the treasury with all necessary back up in a timely manner.
5. Monitored exception list for items not being picked up by check run and provide resolutions where applicable.
6. Handled vendor inquiries, resolution of discrepancies and credit reimbursements.
7. Provided all aspects of department coverage for freight runs, boats, stock transfers.
8. Verified vendor accounts by reconciling monthly statements and related transactions.
9. Maintained accounting ledgers by verifying and posting account transactions.

Experience

10+ Years

Level

Consultant

Education

Associates

Description :

1. Reorganizing and streamlining the receptionist position to incorporate AP clerk accountabilities, creating all working instructions for the new receptionist/AP clerk position as well train own replacement as reception/AP clerk.
2. Accountable for all facets of the check run process for multiple companies via integrated payables, wires and checks.
3. Depositing all checks received at the office, completing all credit applications, evaluating vendor statements and getting the copies of outstanding invoices.
4. Efficiently addressing escalated issues from vendors regarding accounts payable to the management.
5. Coding the purchase cards and expensed reports with correct G / L accounts.
6. Auditing and processing expense reports and subsistence reports as well as purchase card statements.
7. Controlling daily scanning of supplier invoices into the workflow, administered A / P invoices in Oracle also sorting and distributing the mail.
8. Effectively dealing with manual checks, responding to telephone, supervising outgoing mail and aiding other departments as required.

Experience

7-10 Years

Level

Senior

Education

Associates

Description :

1. Responsible for high volume processing, managing and reconciling invoices and provide related accounting support, approval and data entry for payment in seven states.
2. Charging expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
3. Paying vendors via check, wire, and ACH by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
4. Paying employees by receiving and verifying expense reports and requests for advances.
5. Tracking, auditing, and preparing corporate credit cards for payment and accounting.
6. Coding and enter all invoices (repairs & maintenance, utilities, credit cards, property taxes, employee reimbursement, leases, etc. ) for daily check runs.
7. Responsible also for capital expenditure tracking and invoice payment, vendor statement reconciliation, and maintaining vendor files. Other duties include bank reconciliations, GL account recs and month-end journal entries.
8. Gathering all invoices (from a-z) with documentation before the check run and distribute checks printed to the assigned individuals to match the checks with invoices and documentation.

Experience

10+ Years

Level

Management

Education

BS

Description :

1. Checked and verified vendor invoices GL coding and reconciled vendor statements for price/quantity discrepancies (if there is any) to ensure payments processed timely, accurately and within defined service level agreements, researched & obtained approval of purchase order as needed.
2. Updated invoices into the inventory system to coordinate with the accounting system.
3. Created new vouchers which were then electronically connected to invoice copies (housed in perceptive content) prior to forwarding to department/approver.
4. Inspected both PO and Non-PO related invoices for accuracy, forwarding to proper queues when deemed necessary.
5. Reconciled company credit card payments, posted and reconciled weekly payroll entries, processed bank deposits and posted all associated entries; managed vendor inquiries and supervised vendor issues and resolutions.
6. Requested W-9 from vendors and arrange vendor set up through purchasing department.

Experience

5-7 Years

Level

Executive

Education

Certification

Description :

1. Managing the complete accounts payable process including invoice processing, verifying invoices for approval and G/L coding, bi-weekly check runs, processing employee expenses through expensify and set up ACH and wire payments.
2. Maintaining daily manifests from all divisions for direct services and creates POs for all postage vendors.
3. Receiving and matching intercompany POs, vendors and entering into AP systems.
4. After accounting has reviewed all monthly expense reports, responsible for processing all expense reports before month end close.
5. Receiving all customer payments checks and maintains a daily spreadsheet of all deposits.
6. Submitting all payments for credit card runs, and domestic/international ach/wire payments.
7. Filing all processed invoices and keeping an organized filing system for easy access to be retrieved.
8. Performing month-end accounting reconciliations according to the schedule.
9. Creating new suppliers, remit to addresses and payment terms updates in conjunction with supply master team.

Experience

5-7 Years

Level

Executive

Education

Business Management

Description :

1. Audited, verified, and processed accounts payable invoices to resolve discrepancies which included: EDI freight, hard copy invoices, expense reports, credit memos, vendor charges, and inter-company invoices. (for all companies that Gojo owned).
2. Processed adjustments and maintained invoices on hold. Reviewed bill of ladings for accuracy.
3. Proceseds all payments (checks, direct deposit, and wires for all three companies owned by Gojo).
4. Provided assistance to the other accounts payable processors after the upgrade in our ERP system from PRMS to SAP.
5. Made airline reservations for our field sellers using company points and tracking the cost savings.
6. Full-filled all SMA duties(subject matter advisor on the ERP transition team).
7. Responsible for processing 100 plus invoices daily using oracle fusion spreadsheet upload feature.
8. Managed A/P email inbox, fielding questions from field, international agents, domestic and foreign suppliers.

Experience

10+ Years

Level

Consultant

Education

High School

Description :

1. Receiving, verifing, and coding invoices for goods and services. Preparing batches of invoices for data entry. Processing 650-700 invoices on weekly basis.
2. Managing the weekly check run. Paying vendors by monitoring discount opportunities.
3. Verifying vendor accounts by reconciling monthly statements and related transactions.
4. Auditing and processing expense reports and manual payments for lost employee paychecks.
5. Charging expenses to accounts and cost centers by analyzing invoice/expense reports.
6. Reviewing monthly A/P aging reports to ensure vendors are paid within terms.
7. Researching and resolving any outstanding balances on accounts, including telephone, mail, or email communications with vendors.

Experience

7-10 Years

Level

Senior

Education

BA