Description :

1. Responsible for maintaining the accounts payable department.
2. Work directly with management for expenses control and inventory accuracy.
3. Supervise and dispense duties to the receiving department to ensure all merchandise is received accurately and disseminated properly.
4. Maintain supervision of management to follow proper procedures for hazardous waste management and disposal.
5. Maintain constant communication with suppliers and to ensure the job is complete.
6. Review and pay in a timely manner all invoices and bills of the store.
7. Review and clear monthly journals for accurate charges and payments to creditors. Control of the budget and necessary supplies of the store.
8. Provide coverage of personnel in the office while on vacation and time off.
9. In charge of all the cash deposit of the store, balance daily cash register and tracking of any short/long.
10. Make daily, weekly and monthly reports of the cash flow of the store.
11. Conduct investigations with the asset protection department and report any possible negative internal cases.

Experience

2-5 Years

Level

Junior

Education

BA Business

Description :

1. Processed vendor payments by giving priority for cash discount invoices.
2. Processed monthly lease payments and reconcile lease payment statement for periodic rate adjustments.
3. Conducted three ways matching by comparing purchase order, receiving report and vendor invoice and managed to adjust invoice amount and saved overpayment.
4. Reconciled monthly credit card statement and process timely payment to avoid interest.
5. Affected online/ACH utility payments and avoided service interruption.
6. Met due date by filing and making ACH payments for monthly sales to respective tax and revenue offices and avoided late payment penalty and interest.
7. Processed annual business registration licenses, paying annual personal property taxes and avoided penalty.
8. Communicated with vendors and resolving issues by exchanging relevant documents and providing sufficient information.
9. Improved vendor invoice capturing by extracting vendor invoice data from their portal and importing to the payable module, and improved productivity and proved data quality.

Experience

2-5 Years

Level

Entry Level

Education

MS Accounting

Description :

1. Responsible in overseeing accounts payables functions at riaa which included but not.
2. Reviewing and reconciling electronic employee expenses on a weekly basis.
3. Check the invoices of intel account stringer payments and submit to the comptroller.
4. Reconcile, review, print, and submit end of month reports to the comptroller.
5. Prepare, and mail 1099s and other similar forms to vendors at the end of the year.
6. Enter accounts receivable invoices and receipts in the accounts receivable system.
7. Provide requested information regarding invoice payments by other riaa staff and vendors.
8. Check the contract agreements riaa investigators before they are signed by the auditor.
9. Email the intel-authorization form and other necessary documents like copies of void checks to the intelaccount.
10. Request and collect the contract status of all private investigators from the branch offices and update the files.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Communicates with vendors, analyze vendor statements and resolve issues in a timely manner.
2. Work together with accounting department to resolve miscoding or unbalanced je entries.
3. Heavily involved in SAP conversion from AS400 to SAP from testing to the conversion days.
4. Training and guide new testers and user to be more comfortable with sap.
5. Heavily involved in setting up a scanning facility in the new invoice processing center.
6. Prepare, consolidate and organize data for the “go live” target date.
7. Lead and take charge to keep day to day work going in times where management is away.
8. Verify and correct general leader issues and provide any approvals required.
9. Intensively research for open deductions, make decisions on how to resolve older outstanding credits.

Experience

10+ Years

Level

Senior

Education

Associate Of Arts

Description :

1. Receives, reviews and processes invoices for all cci purchases in accordance with established procedures. Resolves issues of complex and/or problematic invoices.
2. Obtains necessary information and authorization from outside vendors and other cci departments.
3. Determines the necessary codes needed to process the new or old invoices so that they are applied to the right general ledger accounts and budget codes.
4. Maintains communication with vendors and other cci units to reconcile differences between purchase orders and invoices, answers questions, obtain information etc.
5. Manages monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.
6. Assist cfo and director of finance with ap budgets and auditing preparation.
7. Manages corporate credit card portfolio including reconciling expenses in credit card statements to expense reports.
8. Acts as a liaison between the company, government and external accountants to meet information needs and to ensure that proper information is maintained for historical purposes.

Experience

2-5 Years

Level

Entry Level

Education

BS Accounting

Description :

1. Researched and resolved billing problems that had been previously missed.
2. Reduced the open invoice cycle time from 25 days to 20 days by developing coordinated approval processes of all accounts payable invoices.
3. Suggested process improvements to secure prompt and regular receipts for the organization.
4. Process payment for an average of 120 invoices per month per a large-scale.
5. Calculate figures such as discounts, percentage allocations, and credits. Calculate the gross profit margin for each closed job.
6. Verified that information in the computer system was up-to-date and accurate.
7. Updated departmental standard operating procedures and database to accurately reflect the current practices.
8. Operated computers programmed with accounting software to record, store, and analyze information.

Experience

5-7 Years

Level

Executive

Education

Associate in Accounting

Description :

1. Process manual invoices, match PO invoices, check requests, and make payments on a timely basis, which includes weekly/daily aging reporting to the treasury.
2. Checking for proper approval levels and manager signatures on all processed invoices.
3. Filing or scanning of all payments and invoices properly in order to locate and return files.
4. Reconcile payments of invoices and expenses through a timely and accurate data entry system.
5. Implemented organized system to scan invoices while increasing efficiency and workflow.
6. Collect w-9 information from new vendors to enter into the vendor maintenance system.
7. Process incoming invoices - separating from the job site and main office teams.
8. Assists management with reviewing and maintaining accounts payable policies and procedures.

Experience

7-10 Years

Level

Management

Education

Associate of Arts

Description :

1. Prepare accounting vouchers and input and review all home office invoices and staff expense reports into accounting system (Lawson).
2. Reconcile voucher edit report and review invoices after entering into the system.
3. Verify amount, account numbers, descriptions, invoice numbers and dates for accuracy.
4. Confirm correct GL account coding for corporate invoices and field locations.
5. Upload payments file from the accounting system to the bank, and ACH payments.
6. Check vendor statement balances and reconcile any problems. Ensure the timely and accurate processing/coding, posting and filing of all invoices.
7. Perform other duties as assigned and deemed necessary under the direction of the department manager.
8. Reviews all invoices and payment requests for appropriate documentation prior to processing.

Experience

5-7 Years

Level

Executive

Education

MA

Description :

1. Process purchasing card expense reports, vouchers, invoices, travel and mileage reports by auditing for appropriate documentation and approval prior to payment.
2. Perform weekly check runs for several entities, match invoices to checks, obtain all signatures, and distribute checks accordingly.
3. Prepare aging report for purchasing card expense reports and a/p accrual journal entry.
4. Manage stale check process by sending out letters, following up on stop payments and/or checks to be reissue.
5. Audit vendor statements for discrepancies and obtain any outstanding invoice.
6. Promptly responds to all vendor inquires and provide support to center invoice, payment or vendor questions.
7. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

Experience

10+ Years

Level

Senior

Education

Accounting

Description :

1. Work with five charter schools in the Minnesota area; entering invoices into skyward and smart region iii & iv systems, printing checks, managing bank balances between several checking, savings and sweep accounts, entering manual checks, prepaid and wires as well as record journal entries, voids, running trial balance statements and balancing the accounts payable general ledger account.
2. Code all bank activity to the ufars standards according to the Minnesota Department of education requirements and keep up to date with ufars coding changes each fiscal year.
3. Code, enter and make posting adjustments to cash receipts for school deposits, record money received from the state and federal government (mde ideas and swift reports); such as food service, title i and ii and sped reimbursements, as well as general aid, lease aid, land endowment, and other payments given to the school.
4. Post all bank activity and prepare and reconciliation all bank statements to ensure the accuracy of the monthly financials using excel spreadsheets.
5. Prepare documents for prelims & annual audits. Meet with auditors and explain each schools process and procedures, and financial documents.
6. Identifies and recommends process improvements related to accounts payable functions.
7. Checks for accuracy, completeness and opportunities to take advantage of payment discounts.

Experience

7-10 Years

Level

Freelancer

Education

BS Finance

Description :

1. Manage assigned branches agency bill payables processes including three-way match, billing reconciliation, aging of payables and credit analysis in compliance with the financial policy manual.
2. Serve as key contact between markets and internal production teams to ensure prompt resolution of payables discrepancies, disputes, and un-reconciled items.
3. Work closely with the assigned offshore team to ensure implemented processes are maintained such as the issuance of timely payments to the various markets.
4. Sorted issues with figures and incorrect amounts entered in the bills/invoices.
5. Received market/client calls; sorted and responded to queries regarding payments.
6. Process checks requests and premium advances in accordance with the financial policy manual.
7. Ensure all reporting deadlines are met i.e. Delinquent and advancement logs.

Experience

7-10 Years

Level

Consultant

Education

BS

Description :

1. Setting aside attendance sheets that require further review and attention.
2. Analyzing the payments with existing Purchases of Services Certificate (POSC).
3. Verifying with the program software (NOHO) the existence of certificate.
4. Printing a pre-voucher for child care providers and double check payment.
5. Processing the provider checks and verifying the address with attendance sheets before mailing.
6. Preparing a provider reconciliation report to verify all payments and headcount.
7. Maintaining a professional relationship with parents providers and a friendly relationship with the Case Manager.
8. Summarizing and maintaining records for each parent paying fee for tax purposes.
9. Performing a monthly peer audit in preparation for the agency-wide audit.
10. Performing month-end AP reconciliations - purchase order, AP trade, petty cash, and postage.

Experience

10+ Years

Level

Management

Education

Diploma

Description :

1. Reviewed and authorized check requests and purchase order invoices and advised of potential over-expenditures or misappropriation.
2. Reconciled bank accounts and verified the bank balance with the general ledger.
3. Supervised all month-end and year-end accounting procedures including preparation and entry of journal entries for accounts payable, accounts receivable, and general ledger computer systems.
4. Developed and modified, recordkeeping/accounting system using technology.
5. Improved vendor relationships and stabilized critical accounts by working on aged outstanding payments.
6. Checked figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
7. Classified, recorded, and summarized numerical and financial data to compile and keep financial records.
8. Operated 10-key calculators and copy machines to perform calculations and produce documents.

Experience

5-7 Years

Level

Executive

Education

BS

Description :

1. Supporting documents processing and data management by investigating and updating financial systems to resolve exceptions.
2. Matching data from various sources too posted transactions for processing, identifying (for example, documents, claims, receipts) for escalation and verifying signatures.
3. Ensuring documents are processed with Walmart procedures and in accordance with applicable laws and regulations.
4. Identifying errors in the posting of omissions by applying appropriate accounting standards.
5. Investigating and resolving problems associated with the processing of invoices.
6. Reconciling financial statements and forecasts, maintaining files for accounts.
7. Analyzing, prioritizing, coding and paying invoices, manage vendor or supplier expectations.
8. Validating and recording transaction to subsidiary ledgers enters journals entries to affect financial statements.
9. Interpreting and posting information, allocating income or expense when processing documents.

Experience

10+ Years

Level

Management

Education

High School