Accounts Payable Team Lead Resume Samples

Description :

1. Guided and oversee many of the day-to-day functions of the Accounts Payable department.
2. Coordinated workflow, invoice processing (Credits and Expenses), Accounts Payable inquiries, updates to the vendor master and 1099 reporting compliance.
3. Helped coordinate Accounts Payable activities and drive process improvements.
4. Assisted and supported accounts payable management in executing department and company goals and objectives.
5. Helped ensure transactions are processed completely and accurately including expense reports, expense invoices petty cash reimbursements and credits.
6. Assisted in managing and maintaining vendor master.
7. Collaborated with the supply chain/purchasing team to ensure all vendor information is accurately maintained in the vendor master file.

Experience

5-7 Years

Level

Executive

Education

Bachelor's

Description :

1. Generated all payments, approximately 3 million dollars weekly.
2. Helped, monitored and trained department on entering freight, product, and non-purchase order invoices.
3. Reviewed work of payables staff to ensure all are properly entered.
4. Entered, post and reversals of accrual entries.
5. Managed fixed assets spreadsheets and tax reporting each month.
6. Cleared transitory accounts and manage GRNI cleaning/reconciliation Create Map 5's for non PO invoices.
7. Assessed and handled accounting issues as they arise.
8. Developed and implemented accounting procedures by analyzing current procedures and recommending changes.

Experience

2-5 Years

Level

Junior

Education

Certification

Description :

1. Prepared reports related to service level agreements.
2. Assisted in the testing and implantation of the Concur Automated Expense Reporting system for expense report and P-Card submission.
3. Assisted in the testing and implantation of the Basware system for automated invoice routing and approval.
4. Implementation of processes improvements including P-Card, Intercompany and prioritization of documents.
5. Review of processed documents for compliance with FAR and GAAP regulations.
6. Assisted in a review of Policies and Procures updates, form updates, and Accounting Directives.
7. Handled special invoice processing such as foreign payments and wire payments.

Experience

10+ Years

Level

Senior

Education

Arts

Description :

1. Assisted in Vendor File maintenance including creation and update of vendor and employee records.
2. Communicated and interacted in a professional manner with other local offices and departments within the company. Respond in a timely manner to phone and email inquiries from local offices, other departments, and vendors.
3. Handled any priority and time-sensitive requests and coordinate with the requestor and the AP team if any rush payments are needed.
4. Assisted as needed in the Accounts Payable process to ensure all deadlines are met including month-end close and payments.
5. Prepared and process invoices using Web uploads.
6. Assisted in maintaining procedures and making sure all documentation is current.
7. Assisted with special projects and administrative tasks as needed including back-up for others on the team.

Experience

2-5 Years

Level

Junior

Education

Arts

Description :

1. Managed the day-to-day operational tasks of the Dept.
2. Streamlined existing workflow to maximize efficiency and productivity by building and improving working relationships with Procurement and other internal constituencies.
3. Centralized invoice submission to an email/fax server, established a 2-day invoice processing upon submission.
4. Prioritized work activities to include delegation of work assignments; Audit reports to ensure proper approval expenditures; the completeness and accuracy of the general ledger as well as vendor payments.
5. Maintained internal control procedure, accounting policies and audit requests to enforce policy compliance and generally accepted accounting practices.
6. Provided customer service to external vendors and internal employees.
7. Handled all escalations, respond and resolve a high volume of inquiries involving payment discrepancies, account status, supplier portal issues.

Experience

5-7 Years

Level

Executive

Education

Bachelor

Description :

1. Implemented new technologies and process automation to encourage continuous improvement.
2. Facilitated successful internal and external audits by implementing thorough documentation Created effective accounting reports that summarized accounts payable data.
3. Balanced monthly general ledger accounts to accurately record cost and month-end accruals Reconcile discrepancies between accounts payable and general ledger accounts.
4. Researched and resolved account payable discrepancies.
5. Balanced monthly general ledger accounts to accurately record cost and reflect monthly accruals.
6. Analyzed and closed monthly invoices and document accounts payable internal controls.
7. Established goals and administer performance reviews with direct reports.

Experience

7-10 Years

Level

Management

Education

Accounting

Description :

1. Processed bills for payment in a timely and accurate manner.
2. Answered multi-line phones on a regular basis, prepared and sorted mail, prepared sales tax forms and worked with our warehouses on daily inventory entry and assisted with any issues that may arise.
3. Assisted office management and staff at each of our sites if they had any questions, issues, etc with Accounts Payable, which required tact and diplomacy.
4. Handled special invoice processing such as foreign payments and wire payments.
5. Prepared and documented weekly metrics for
6. Processed for compliance purposes.
7. Served as an expert resource for others on and outside of the team and respond/resolve escalated issues.

Experience

2-5 Years

Level

Junior

Education

Bachelor's

Description :

1. Led team of three Clerks in a high volume environment.
2. Provided advice and/or training to other employees in the functional area.
3. Implemented policies and procedures.
4. Reviewed and updated vendor information.
5. Created and maintained Excel databases for Ream reconciliations.
6. Responsible for multiple projects on a daily basis.
7. Reviewed Rush checks and rekeys.
8. Researched and recommended actions to resolve discrepancies.

Experience

5-7 Years

Level

Executive

Education

Business

Description :

1. Worked with Treasury Management teams to implement a new credit card maintenance system for internal Realty Services employees and external third-party suppliers.
2. Supported and trained cardholders and service partners in the use of the new credit card maintenance system.
3. Reviewed and managed $60MM credit limit for individual Ghost & Corporate Travel Card accounts on a daily basis.
4. Participated in a Treasury Management project to implement a "Single Use" credit card payment platform, which resulted in the reduction of third-party overcharges.
5. Ensured team compliance with associated procedures.
6. Resolved credit card transaction allocation errors.
7. Reviewed application release notes and updated manuals accordingly.
8. Created comprehensive procedures related to Credit Card Administrator roles.

Experience

7-10 Years

Level

Consultant

Education

Management

Description :

1. Supported and trained cardholders and service partners in the use of the new credit card maintenance system.
2. Reviewed and managed a $60MM credit limit for individual Ghost & Corporate Travel Card accounts on a daily basis.
3. Identified and investigated any system issues encountered and work with a/p administration to resolve.
4. Increased participation in direct deposit for expense reimbursement by decreasing how often paper checks would be processed.
5. Reduced personal account balances.
6. Run accounts payable queries such as vendors and vouchers on hold and general ledger errors for a/p.
7. Collaborated on creating a new cell phone policy for the firm.

Experience

7-10 Years

Level

Consultant

Education

Management