Accounts Payable Technician Resume Samples

Description :

1. Performed the accounts payable functions for expenses incurred to carry out regular and specials tasks for the government.
2. Performed expense purchase (credit) card transactions incurred for the East and West Coast Government contract (Combat Tactical Training Range - CTTR) for eventual billing to the government. 
3. Printed out purchase orders, invoices and receiving tickets using Maximo system.
4. Matched purchase orders and received tickets or work completion forms with proper vendor invoices.
5. Submitted transactions to the A/P reviewer for entry checking and posting to as400/lawson.
6. Cut zero checks to clear expenses from the GL a/c where P-card expenses were initially charged.
7. Reconciled monthly credit card company statements with the GL a/c where P-card transactions were charged.
8. Disseminated the updated list of transactions that have issues to finance manager, project managers and site buyers for appropriate action.
9. Checked/obtained all necessary signatures on reimbursement requests and backup documents.
10. Submitted transactions to the A/P reviewer for entry checking and posting to AS400.

Experience

10+ Years

Level

Consultant

Education

Polytechnic

Description :

1. Responsible for processing and paying invoices and purchase orders, using a 3 way matching process.
2. Supported the PeopleSoft database exception table on PO issues and discrepancies.
3. Saved over $10,000 processing returns that had not been communicated to accounting initially.
4. Implemented effective and efficient processes for new contracts, ensuring all parties were informed of the different steps.
5. Recognized as the go-to person to shoot problems and research different situations including vendors and requiring attention paid to details, to increase vendors satisfaction.
6. Communicated with purchasing department on the purchasing process to ensure smooth processing in the system and to allow easily compare the pos with the invoices received.
7. Established privileged contacts with vendors such as apple, mcgraw hill company, unique software,.
8. Solved issues related to being shipped to different schools, or invoices sent to other locations to bring back.
9. Downloaded and reformatted data from different databases to execute payments with P-cards or wire.
10. Performed a detailed review of the 1099 data before it was sent to irs to ensure the data was 100%.
11. Troubleshoot and consulted with vendors on invoices issues to provide resolutions to vendors and schools.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Accounts payable support to 4 subsidiary companies in the construction & technical division.
2. Accounts payable support to 2 subsidiary companies in the construction & professional division. (2011-2013).
3. Reviewing, correcting, and coding subcontractor pay applications, material invoices and lien releases prior to PM approval. Ensuring correct contract documents are in place prior to payment.
4. At job completion, reviewing job cost report for commitment accuracy and/or variances. Assisting in the closeout of all open subcontracts and purchase orders.
5. Reviewng expense reports for accuracy adhering to company reimbursement policy, GSA, and far regulations.
6. Entering subcontract pay application invoices in Sage, allocating retention as per subcontract agreement.
7. Processing weekly check runs for technical, constructors, Synergy and Kingston subsidiaries.
8. Setting up wires for payment; performing positive pays for check run on bank systems.
9. Reconciling 3 subsidiary company credit card statement downloads and book ACH payments.
10. Verifying all credit card receipts and invoices for applicable state sales/use tax reporting.
11. Documenting the Sage procedures and processes for internal training and back up personnel.
12. Verifying receipts in po application; enter vouchers into deltek cost point.

Experience

10+ Years

Level

Consultant

Education

High School

Description :

1. Managed & processed check requests: advances (follow up to get receipts), non-employee reimbursements (verified receipts). If no receipts, obtained a supporting document.
2. Distributed American Express credit card statements within company for completing submission-form. Followed up for processing.
3. Verified that all receipts are attached and coded correctly.
4. Reconciled petty cash, replaced cash by different denominations as needed,.
5. Journal entries: from receipts related to previous check request advances.
6. Processed weekly check runs, on-demand individual checks, and voided checks as needed,.
7. Reconciled & managed 10 branch office checking accounts, maintained bank signature cards.
8. Setup new vendor accounts, obtained w-9, maintain working relationship.
9. Completed credit applications for setting up an account with outside vendor.
10. Assisted with annual audit: provided supporting documents, available to answer questions.
11. Prepared month end closing reports: managed spreadsheet (comparing this year to last year).
12. Managed & processed annual 1099: adjustments, reviewed reports for vendors missed.

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Processing weekly payments on 60-90+ vendor accounts within assigned budget, assisting in monthly budget preparations.
2. Making use of recordkeeping on all documents to assist auditors (internal/external) in verifying our policies and procedures for financial reporting purposes.
3. Procurement of vendor/customer account balance transparencies on average of 30/week, assisting in month-end procedures (i. E. Journal entries, accruals, etc. ).
4. Making yearly proposals for suggested updates in current accounts payable operations.
5. Making decisions on document validation by requiring approvals based on limits of authority (internal controls).
6. Granted ability to supervise other employees in voluntary random safety inspections using msha guidelines.
7. Receiving and organizing daily invoices ranging from 50-100/day from purchasing inventory, equipment, and non-stock material for the long-range planning of the mine.
8. Providing timely and adequate documents as requested (internal/external audit, corporate-wide expense validations, daily adjustments to journals).
9. Using satellite conferencing implements to discuss operating budgets, financial controls, and the goals of our business management.
10. Leading A/P automated paperless filing program transitioning for red hills mine (also function as a/p liaison for mine sites corporate-wide in paperless transition by providing training and research on the process compliance with corporate procedures).

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Matched the authorization paperwork to received documents and the invoice for processing payment daily.
2. Had processed over 5,000 vouchers disbursing $12.7m to 284 businesses, military units, government agencies, and individuals.
3. Regularly maintained and updated vendor W-9s and ACH files, as well as contracts.
4. Updated the spreadsheets to reflect current payment terms, contract numbers, and contract expiration dates.
5. Researched and resolved invoice discrepancies and issues with vendors.
6. Corresponded frequently with over 30 facility managers to ensure accurate and complete paperwork.
7. Completed all AP duties at month end, including at one year-end, when the supervisor was absent.
8. Actively participated in the employee appreciation committee to recognize and entertain 800 employees.
9. Updated several processes to enhance efficiency, such as automating several functions in excel spreadsheets and transitioning to electronic submission and processing of paperwork.

Experience

0-2 Years

Level

Fresher

Education

MS

Description :

1. Maintained accounts payable systems (Infinium, Stratton Warren) including receipt of all invoices, sorting, review of approvals, account numbers, discounts and payment terms.
2. Resolved problems and responded to non-inquiries relating to accounts payable records and office policies and operations.
3. Communicated frequently with outside vendors and internal customers both verbally and written matters relating to ap transactions.
4. Processed checks for payment performed weekly, monthly balancing and reporting.
5. Prepared properly authorized and approved invoices for payment by batching and inputting into Infinium, Stratton Warren payable ledger systems.
6. Prepared A/P packets subsequent to weekly check runs to include purchase order, receiver, and invoice.
7. Researched and resolved vendor and or departmental inquiries on invoice related issues.
8. Audited vendor invoices for errors, inconsistencies, and special conditions on the invoices and supporting documents.
9. Responsible for processing of manual checks from cage department, verified for accuracy and approvals.

Experience

10+ Years

Level

Senior

Education

Associates

Description :

1. Vouchered incoming invoices daily and maintained vendor profiles using the ocfo financial system fms and the procurement system apex.
2. Organized the weekly check run process, sending vendor and employee payments by check, ACH and wire transfer.
3. Completed assigned individual financial statement account analysis on a monthly basis and recorded necessary adjustments.
4. Prepared bank reconciliations, monthly accrual reports, and aging reports and then analyzed these financial reports to increase efficiency and ensure faster payments to vendors.
5. Recorded journal entries for expenses, expenditures, and accruals as well as adjusting journal entries when needed.
6. Provided detailed accounting advice to different departments with regards to solving budget and vendor related issues.
7. Prepared the cash deposits for the ticketing office and reconciled the money received from sporting events and concerts held at Washington convention center.
8. Assisted outside auditors with the yearly financial audit, retrieving requested records and explaining the internal controls of the financial process to the auditors.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Working under the Federal Aviation Administration contractor William schmitt, task supervisor.
2. Reviewing all invoices for appropriate documentation and approval prior to payment.
3. Sorting and distributing pay batches to correct filing locations for future reference.
4. Prioritizing invoices according to cash discount potential and payment terms.
5. Processing invoices for successful payment without violation of the prompt pay act passed by the U. S. Congress.
6. Auditing and processing invoices for correct lines, banking, supplier details, address, application of interest terms.
7. Processing invoices without the application of interest. Serviced pay batches as small $500 and as large as $7 million. Processed as much as 15 million worth of invoices in one month.
8. Maintaining files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

Experience

10+ Years

Level

Consultant

Education

MS

Description :

1. Performed a variety of routine and some non-routine clerical and accounting functions in accordance with standard procedures in general accounting, accounts payable, accounts receivable, and other related financial.
2. Processed payments and complied segments of monthly closing and annual reports.
3. Contacted other departments and/or outside agencies to resolve problems.
4. Knows and actively supported applicable EEO laws and programs within AAFES.
5. Demonstrated the ability to fill in at a moments notice, quickly mastering new systems, processes, and workflows.
6. Handled the processing, distribution, accuracy verification and maintenance of invoices, interfacing extensively with a nationwide network of vendors and suppliers.
7. Often researched extensive past due to issues passed from one associate to the next until received for action.

Experience

10+ Years

Level

Consultant

Education

Graduate

Description :

1. Served as a lead to staff that includes assigning and monitoring work; scheduling work; coordinating work assignments and providing work direction.
2. Received, reviewed, processed and calculated a variety of receipts, billings, invoices, statements, new account information, grant awards, contracts, time cards, purchase orders, vouchers, releases, employee data, payments, fees and/or other related information which may include coding data, entering information into a database and/or spreadsheets, processing transactions and changes/corrections, reconcile accounts, running reports, filing paperwork and performing other related duties.
3. Researched and verified a variety of information related to employees and/or customer accounts; identified and resolved discrepancies.
4. Monitored contract agreements and departmental expenditure patterns to ensure compliance.
5. Served as a liaison between vendors and applicable internal department(s).
6. Prepared checks for processing and run schedules; performed daily check run processing, print and disseminate checks as appropriate.
7. Prepared, reviewed and processed year-end 1099 statements; prepared related reports for dissemination to applicable federal agencies.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Processed all payments for leases and contractual arrangements including partner physicians and non-employee physicians.
2. Posted and paid all claim payments and trade checks by reviewing eob, matching checks with supporting documentation and mailing claims and checks to appropriate parties on a weekly deadline.
3. Ensured accounts payable and purchasing policies are adhered to in accordance with hcp policies and procedures.
4. Maintained vendor accounts by timely entry of payable data in the accounts payable system.
5. Acted as liaison between the vendors and departments by reconciling vendor statements with invoice discrepancies.
6. Assisted manager and lead in coordinating work schedules when necessary or in their absence.
7. Used, protected, and disclosed hcp patients protected health information (PHI) only in accordance with health insurance portability and accountability act (HIPAA) standards.
8. Analyzed invoices and ensured all required documents and approvals are received.

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Logging the incoming invoices daily; identifying invoices requiring exception processing in order to clarify or correct information before posting or rejecting the invoice.
2. Recording and processing all invoices to proper accounts within the department unit accurately and timely; checking the accuracy of entries submitted in accounts payable batches.
3. Taking immediate action to resolve errors and discrepancies noted during the reconciliation process and follow up to ensure that errors are corrected.
4. Ensuring that all records are maintained in order, filed timely, and easily retrievable for staff and auditors.
5. Assisting with annual audit support; preparing year-end audit schedules in cooperation with accounting team.
6. Electronically depositing payments (check and money orders) using Inova and Wells Fargo systems.
7. Communicating with the vendors and employees regarding invoices and payments while maintaining great customer service.

Experience

2-5 Years

Level

Entry Level

Education

MS

Description :

1. Receiving, processing, verifying and reconciling invoices. Ensuring discount opportunities were taken on bi-weekly payments to vendors; reviewing monthly statements and corresponding with vendors. Reviewing weekly reports and processed data entry invoices into sap.
2. Saving OfficeMax $200 and strengthened a vendor relationship by researching a purchase order, identifying a discrepancy and correcting the purchase order to match the invoice.
3. Resolving un-posted invoice for a vendor by determining the merchandise was not posted in our system, obtaining proof of deliveries, packing slips and submitted paperwork for manual entry.
4. Reducing my Monday report by 93%. Discovered vendor invoices were mismatched to purchase order lines. Brainstormed with the vendor and upper management and determined there was a change in the electronic data interchange system and vendor made corrections to match.
5. Strengthening and solidifying the working relationship with a key vendor by answering an email within 48 hours regarding a discount taken outside of terms.
6. Researching and analyzing the problem, determined discount should not have been taken and submitted paperwork to pay back discount.
7. Received 31 awards during an extensive solid work record for OfficeMax.

Experience

10+ Years

Level

Consultant

Education

Associates

Description :

1. Managing a book of approximately 300 vendors, of which the top 38 vendors sent more than 115,000+ invoices annually and the top 2 vendors resulted in $185.5 million dollars in purchases.
2. Resolving open purchase orders and unposted invoices. Preparing internal adjustments of unlimited dollar amounts for payment approval. Updating vendors accounts and information.
3. Selected to spend two weeks training a team of nine accounts payable associates on invoice processing procedures in Ottawa, IL and Guatemala. All vendors have been assigned to this team and they are efficiently maintaining goals with very few questions and in a timely manner.
4. Reducing customer billing time 3 weeks by creating a new procedure using the vendor websites for proofs of delivery and invoice retrieval.
5. Developing and maintaining professional relationships with vendors and internal customers which created a cohesive environment.
6. Instructing the vendors how to apply for credit correctly enabling us to reconcile our company account balance to the vendor account balance.
7. Providing my co-worker with a low maintenance account when the vendor was reassigned through a normal workload shift.
8. In preparation for office depots acquisition of OfficeMax, took on invoice entry duties in addition to maintaining current workload to achieve departmental goals in the 4th quarter of 2014 nearly 100% of the time. All invoices were entered within a two business day time frame.

Experience

10+ Years

Level

Consultant

Education

Associates