Administrative Assistant Resume Samples

Description :

1. Used computers for various applications, such as database management or word processing to maintain information.
2. Greeted visitors or callers and handled their inquiries or directed them to the appropriate persons according to their.
3. Scheduled and confirmed appointments for clients, customers, or supervisors.
4. Opened, read, routed, and distributed incoming mail or other materials and answer routine letters.
5. Provided services to customers, such as order placement or account information.
6. Learned to operate new office technologies as they were developed and implemented.
7. Performed payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
8. Collected and deposited money into accounts, disbursed funds from cash accounts to pay bills or invoices, kept records of collections and disbursements, and ensured accounts were balanced.
9. Operated office equipment, such as fax machines, copiers, or phone systems and arranged for repairs when equipment is working and responsible for stocking office supplies and equipment.

Experience

10+ Years

Level

Senior

Education

Business Administration

Description :

1. Maintain inventory in administrative building supply closet and recreation center supply room and order supplies as required.
2. Maintain inventory in medical closet inventory and first aid bags (except for preschool, afterschool and playcamp- those are maintained by childcare personnel). Order supplies accordingly.
3. Record copy count from each copier on the last business day of the month and report it to imagistics.
4. Design flyers according to marketing plans from programmers and implement marketing plans. Implementation may involve posting flyers in various jurisdictions and delivering packets of flyers to individual establishments.
5. Prepare and mail core on designated date. Collect saturated and presorted numbers to be mailed. Design, copy, and distribute encore to designated schools.
6. Assign work order numbers and input data in the work order information table in the computer using word.Maintain attendance information in the computer using excel. File attendance reports.
7. File, maintain, and retrieve corporate administrative documents, required records, and information reports.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Provide a friendly, personable and approachable focus on consumer needs to ensure satisfaction at all times.
2. Effectively directed clientele to proper resources, parts, and repairs; ensuring customer satisfaction at all times.
3. Exceptional administrative responsibilities, providing the accuracy with all inventory control. Monitor monthly and yearly statements for all labor and parts, evaluating all documentation for inconsistencies.
4. Greet and maintain customer relations with a positive, enthusiastic, and professional delivery, priorities to meet customer and organizational expectations 100% of the time.
5. Complete all related administrative tasks under the request of general manager. Establish relationships with major insurance companies and appraisers, upload estimates and convert to balance estimates for accuracy.
6. Handling new business inquiries (potential analysis, forwarding of documents, rejections).
7. Prepare and make all daily deposits, assist with invoice processing and bank reconciliation.

Experience

10+ Years

Level

Consultant

Education

Accounting

Description :

1. Perform a variety of office support and general clerical duties related to water conservation.
2. Enter, retrieve, process data and generate reports using tide mark and navaline systems.
3. Provide customer service to city of modesto residents & schedule appointments to help resolve water.
4. Conservation issues as well as provide basic information and assistance.
5. Receive and process water conservation rebates and generate pos for finance department to disburse.
6. Review and process water violation cases in tide mark and mail out to owner and water account.
7. Enter water waste reports in cassworks with follow up detailed information and reference sources.
8. Maintained a variety of complex recordkeeping and update filing systems to ensure accuracy and completeness of records, including confidential and sensitive materials.

Experience

0-2 Years

Level

Entry Level

Education

BS Administration

Description :

1. Supported the administrative needs of the collaborate with national business development.
2. Responsible for driving the proposal process distribute save-the-dates, invitations and from rfp analysis and pursuit team planning to manage the rsvp process.
3. Supported the local pursuit teams, leveraging the firms services to create registration rsvp link.
4. Managed the process of securing biographies, and other presentation materials.
5. Information to the proposal team with BDO events to ensure cpe credit for attendees.
6. Proposal contributors into a cohesive, industry manage event on-site and follow-up strategy for focused, bdo brand appropriate document attendees.
7. Prepared final documents, print, bind and assist in tracking and maintenance of expenses,.
8. Tracked pursuits and prospects by maintaining and coordinate travel arrangements and register.
9. Distributed scheduled status reports and participants for internal and external meetings.

Experience

10+ Years

Level

Senior

Education

Graduate

Description :

1. Contractor - marathon oil company - worldwide exploration - senior vice president, executive administrative assistant.
2. Created database detailing vendors, invoice processing information, contacts, and problem-solving solutions.
3. Worked with end users (domestic and international) to verify receipt of goods and services.
4. Provided support to the department as liaison with accounts payable (both domestic and international). Worked with the budget coordinator to ensure invoices were booked timely.
5. Worked with explorations gathering and uploading all forms of information (maps, research papers, proposals, well data, AFES and any other supporting documents) into the new material document SharePoint site.
6. Assisted with creation and maintenance of the hurricane safety and evacuation manual for employees and staff consultants.
7. Monitored paperwork, data entry, and reports to eliminate errors and increased productivity.
8. Proofread documents and make corrections before printing final copies of data.

Experience

7-10 Years

Level

Senior

Education

Graduate

Description :

1. Organized, coordinated and monitored operations of a three-year medical training program ensuring compliance with multiple outside systems, regulatory and governing agencies.
2. Trusted with sensitive information maintaining the highest standard of confidentiality.
3. Coordinated domestic and international travel arrangements, including booking airfare, hotel, and transportation.
4. Tracked the expenses, complete monthly expense reports, reimbursements and reconcile credit card statements.
5. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
6. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
7. Able to analyze potential problems and provide preventative solutions.
8. Documentation of annual quality improvement project with the intention to improve safety outcomes meeting compliance standards and reporting requirements.
9. Secured funding for academic events, textbooks and publishing projects by negotiating with donors and sponsors through longstanding relationships.

Experience

7-10 Years

Level

Senior

Education

BS

Description :

1. Serving as the primary liaison to main ETS campus in new jersey, mentor and train staff on ets systems and software - Microsoft excel, word, Sharepoint, outlook and powerpoint, adobe professional, quality software tool, peoplesoft time & labor, enterprise management system, and snag-it.
2. Managing highly confidential and sensitive information with the utmost discretion and tact. Write and respond to email correspondence on behalf of senior management. Vet issues from staff and escalate as appropriate.
3. Scheduling department meetings, interviews, and events with or without catering. Provide meeting agendas and minutes as appropriate. Assist in audiovisual setup of meetings including connecting projectors, video conferencing, intercall audioconferencing, Microsoft Lync, Skype for business, and/or webex meetings.
4. Assisting senior management and senior financial analyst in utilizing Microsoft excel pivot tables to manage department and program costs and forecasts.
5. Developing and implementing the use of employee process and procedures documents.
6. Booking travel arrangements and preparing expense reports in concur travel & expense system.
7. Ordering and managing office supplies, printer ink, and books using pcard and reconcile and code transactions.
8. Emergency coordinator for division and three floors of staff in high-rise building.

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Ordered and distributed office supplies while adhering to a fixed office budget.
2. Answered and managed incoming and outgoing calls while recording accurate messages.
3. Greeted numerous visitors, including vips, vendors and interview candidates.
4. Maintained a clean reception area, including lounge and associated areas.
5. Completed data entry, tracked resumes and maintained the applicant tracking system.
6. Compiled company information and related material and distributed it to candidates.
7. Screened all visitors and directed them to the correct employee or office.
8. Obtained signatures for financial documents and internal and external invoices.
9. Served as corporate liaison between the finance, it and marketing departments.

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
2. Designed electronic file systems and maintained electronic and paper files.
3. Maintained the front desk and reception area in a neat and organized fashion.
4. Served as central point of contact for all outside vendors needing to gain access to the building.
5. Made copies, sent faxes and handled all incoming and outgoing correspondence.
6. Organized files, developed spreadsheets, faxed reports and scanned documents.
7. Properly routed agreements, contracts and invoices through the signature process.
8. Received and screened a high volume of internal and external communications, including email and mail.
9. Created and maintained spreadsheets using advanced excel functions and calculations to develop reports and lists.

Experience

2-5 Years

Level

Entry Level

Education

Certificate in Management

Description :

1. Entering production data from the operator reports on a daily basis and running the daily production reports for the supervisors' daily pre-shift meetings.
2. Responsibilities included: office management, records management, correspondence, calendaring and meeting arrangement for the superintendents, mine manager and director.
3. Organize on and offsite meetings and events, such as celebration lunches, retirement parties, etc. , working within a budget.
4. Worked closely with safety to record incidents, injuries, near misses, and behavioral based safety programs.
5. Recently trained to update safety index report and submit results to corporate safety.
6. Created a spreadsheet to track time off for our crews giving the supervisors a visual of every person's time off balances.
7. Custodian of company purchase card responsible for policy compliance and monthly reconciliation.

Experience

10+ Years

Level

Senior

Education

Accounting

Description :

1. Retrieve work orders from agrian website to create a map required for spray of chemicals by pilots.
2. Map includes location of field crops to be sprayed, list of approved chemicals specific for grower as approved by county agriculture department.
3. Verify chemicals to be sprayed per state, county, and federal regulations regarding environmental impact to areas adjacent to location to be sprayed.
4. Coordinate with apiaries regarding spraying dates and chemicals to be sprayed to insure bees are appropriately sheltered.
5. Coordinate and consult with pilot selected to undertake the task to ensure proper dispersal of chemicals including wind direction.
6. Review written report from the pilot when task is completed and submit to appropriate county agency.
7. Retrieve, calculate and complete hours worked by total of 5 staff members.
8. Supervise 3 staffs in charge of conducting manual labor including preparation of chemical mixtures.

Experience

7-10 Years

Level

Executive

Education

Degree

Description :

1. Act as a liaison between the department, city staff, other agencies and the public.
2. Prepare, review and process payroll for 12 (twelve) divisions under public works.
3. Analyze contracts and insurance documents to ensure they meet the city's requirements.
4. Provide excellent customer service that includes processing encroachment permits for customers.
5. Create forms in spanish for various city departments as needed as well as translate for spanish speaking customers.
6. Prepare and process purchase order requisitions for twelve divisions under public works.
7. Assist with daily administrative requests for the public works director, engineers, supervisors and first level managers.
8. Maintain a positive public relations with emphasis on customer service that includes following through with customer requests and complaints.

Experience

10+ Years

Level

Senior

Education

Accounting

Description :

1. Serves as the primary time keeper for a large organization, maintains records of time and attendance, and reconciles time and attendance reports and corrects discrepancies.
2. Prepares correspondence, reports and other documents in final format using correct punctuation, capitalization, spelling, grammar and style.
3. Maintained office files, records and logs showing the status of actions and correspondence.
4. Ensured that files include all required documents and that all documents are signed.
5. Performs files maintenance assuming responsibility for the accuracy of the filing develops and maintains electronic record keeping and tracking logs for calendars, correspondence, projects, etc.
6. Planned, coordinated and executed events - oversaw the planning and execution of logistics and operations for private meetings, conferences, and special events.
7. Oversaw building maintenance tasks on daily basis while monitoring the allotted area and communicating if any repairs are needed.

Experience

2-5 Years

Level

Executive

Education

BA Communications

Description :

1. Prepared and updated accounts receivable, operations and revenue reports weekly.
2. Updated credit card statements with corresponding receipts on a weekly basis for chief of operations, general manager, project managers, logistic manager & inventory manager.
3. Provided support for coo, general manager, vp of national sales and sales team in managing operation work flow.
4. Assisted with the initial screening for different positions, setup interviews, processed new hire paperwork as well as assisting with payroll.
5. Assisted with incoming/outgoing travel accommodations, including expense reports for company executives and hourly employees.
6. Maintained conference room schedules and ensure conference rooms were set-up for meetings.
7. Ensured the day to day operational management of the office, ordered all business, office and general supplies.

Experience

2-5 Years

Level

Junior

Education

AA in Business

Description :

1. Provides clerical and administrative support for various departments.
2. Performs varied and moderately complex typing, clerical functions and related general office duties that require independent judgment in the use of work methods and procedures.
3. Create and maintain files in and organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate and facility file retention and storage procedures; maintain confidentiality and security of records.
4. Take dictation in shorthand or by machine and transcribe notes o a typewriter or computer or transcribe from voice recordings.
5. Read and comprehend correspondence, policies, regulations, procedures, reports, directions for forms completion and other simple or moderately complex documents.
6. Establish and maintain effective working relations with others and handle difficult interpersonal contacts.
7. Performs clerical duties related to the processing of united states postal service and interdepartmental mail and packages, as well as processing mail, parcels and packages handled by similar shipping services, such as ups and federal express.

Experience

5-7 Years

Level

Executive

Education

Business Administration

Description :

1. Assistant to the business managers fulfilling responsibilities that included managing an active calendar of appointments, completed expense reports, composed and prepared correspondence that were sometimes confidential, arranged complex and detailed travel plans, itineraries, and agendas.
2. Assisted business managers in preparing for sales meetings, customer appointments, and principal meetings, budgeted and developed spreadsheets.
3. Receptionist: duties included greeting clients, receiving and directing all office calls as well as managing all office equipment and supplies.
4. Copier, fax machine scanners) successfully managed customer service & claims for the business managers within the "acosta" enterprise software achieving a monthly clearing rate of 95%.
5. Worked with several category development departments for business managers in preparing research and post promotion analysis for specific manufactures.
6. Worked on sales planners, client tracking systems, and yearly marketing programs, effectively growing business while increasing profit.
7. Major clients included heinz, nestle, starkist, pinnacle foods, as well as over fifty other vendors.

Experience

10+ Years

Level

Senior

Education

Degree

Description :

1. Managed business finances, including paying vendors and suppliers for products services rendered.
2. Reconciled vendor statements and handled payment complaints or discrepancies.
3. Prepared weekly certified payroll reports as required for government projects and processed timecards for paychecks.
4. Monitored payments due from clients and promptly contacted clients with past due payments.
5. Screened applicant resumes and coordinated both phone and in-person interviews.
6. Answered and managed incoming and outgoing calls while recording accurate messages.
7. Keep records or prepare reports for owner or management concerning visits with clients.
8. Performed daily tasks like photocopying, courier pickup and delivery, faxing, co-ordinate group and client meetings, arranging for catering services, updating client lists and managing daily incoming mail and answer incoming calls to the office.

Experience

5-7 Years

Level

Executive

Education

Degree

Description :

1. Prepares and analyzes accounting and financial reports for discrepancies.
2. Serves as a customer service representative maintains accounting and civilian pay records.
3. Take inventory of supplies perform account maintenance and accounting support work requiring a basic understanding of accounting systems, policies, and procedures to examine, verify and maintain and reconcile procedures, accounts and accounting data, prepare and analyze reports.
4. Perform technical work in support of the receipt, disbursement, examination, deposit and custody of cash items.
5. Work consisting of examination of documents for accuracy, adequacy for documentation, compliance with regulations for goods and services provided to or by the government, satisfaction or default in fulfilling contractual obligations, reimbursements for medical and domiciliary care, education, travel and education.
6. Determine pay, payroll records maintenance and completion of reports pertaining to civilian employees of the federal government.

Experience

5-7 Years

Level

Junior

Education

Accounting

Description :

1. Under general supervision, plan, coordinate, and participate in a variety of complex and responsible administrative support activities related to the responsibilities of a department or program.
2. Perform complex and varied administrative support duties such as typing, filing, creating reports, creating and maintaining records relating to budgets, personnel, and assignments; exercise sound judgment in the application and follow-through of departmental decisions.
3. Daily Duties Provide administrative and clerical support to department members.
4. Assist with processing client and prospect needs in accordance with company objectives and procedures.Responsible for scanning/electronic filing of communication and documents.
5. Process endorsement requests and submit information to the appropriate insurance companies and other third parties.
6. Process certificate requests within one day.
7. Check in policies for accuracy and communicate variances with account manager.

Experience

7-10 Years

Level

Management

Education

Certificate Of Completion