Administrative Assistant Resume Samples

Description :

1. Ordered and distributed office supplies while adhering to a fixed office budget.
2. Answered and managed incoming and outgoing calls while recording accurate messages.
3. Greeted numerous visitors, including vips, vendors and interview candidates.
4. Maintained a clean reception area, including lounge and associated areas.
5. Completed data entry, tracked resumes and maintained the applicant tracking system.
6. Compiled company information and related material and distributed it to candidates.
7. Screened all visitors and directed them to the correct employee or office.
8. Obtained signatures for financial documents and internal and external invoices.
9. Served as corporate liaison between the finance, it and marketing departments.

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
2. Designed electronic file systems and maintained electronic and paper files.
3. Maintained the front desk and reception area in a neat and organized fashion.
4. Served as central point of contact for all outside vendors needing to gain access to the building.
5. Made copies, sent faxes and handled all incoming and outgoing correspondence.
6. Organized files, developed spreadsheets, faxed reports and scanned documents.
7. Properly routed agreements, contracts and invoices through the signature process.
8. Received and screened a high volume of internal and external communications, including email and mail.
9. Created and maintained spreadsheets using advanced excel functions and calculations to develop reports and lists.

Experience

2-5 Years

Level

Entry Level

Education

Certificate in Management

Description :

1. Entering production data from the operator reports on a daily basis and running the daily production reports for the supervisors' daily pre-shift meetings.
2. Responsibilities included: office management, records management, correspondence, calendaring and meeting arrangement for the superintendents, mine manager and director.
3. Organize on and offsite meetings and events, such as celebration lunches, retirement parties, etc. , working within a budget.
4. Worked closely with safety to record incidents, injuries, near misses, and behavioral based safety programs.
5. Recently trained to update safety index report and submit results to corporate safety.
6. Created a spreadsheet to track time off for our crews giving the supervisors a visual of every person's time off balances.
7. Custodian of company purchase card responsible for policy compliance and monthly reconciliation.

Experience

10+ Years

Level

Senior

Education

Accounting

Description :

1. Retrieve work orders from agrian website to create a map required for spray of chemicals by pilots.
2. Map includes location of field crops to be sprayed, list of approved chemicals specific for grower as approved by county agriculture department.
3. Verify chemicals to be sprayed per state, county, and federal regulations regarding environmental impact to areas adjacent to location to be sprayed.
4. Coordinate with apiaries regarding spraying dates and chemicals to be sprayed to insure bees are appropriately sheltered.
5. Coordinate and consult with pilot selected to undertake the task to ensure proper dispersal of chemicals including wind direction.
6. Review written report from the pilot when task is completed and submit to appropriate county agency.
7. Retrieve, calculate and complete hours worked by total of 5 staff members.
8. Supervise 3 staffs in charge of conducting manual labor including preparation of chemical mixtures.

Experience

7-10 Years

Level

Executive

Education

Degree

Description :

1. Act as a liaison between the department, city staff, other agencies and the public.
2. Prepare, review and process payroll for 12 (twelve) divisions under public works.
3. Analyze contracts and insurance documents to ensure they meet the city's requirements.
4. Provide excellent customer service that includes processing encroachment permits for customers.
5. Create forms in spanish for various city departments as needed as well as translate for spanish speaking customers.
6. Prepare and process purchase order requisitions for twelve divisions under public works.
7. Assist with daily administrative requests for the public works director, engineers, supervisors and first level managers.
8. Maintain a positive public relations with emphasis on customer service that includes following through with customer requests and complaints.

Experience

10+ Years

Level

Senior

Education

Accounting

Description :

1. Serves as the primary time keeper for a large organization, maintains records of time and attendance, and reconciles time and attendance reports and corrects discrepancies.
2. Prepares correspondence, reports and other documents in final format using correct punctuation, capitalization, spelling, grammar and style.
3. Maintained office files, records and logs showing the status of actions and correspondence.
4. Ensured that files include all required documents and that all documents are signed.
5. Performs files maintenance assuming responsibility for the accuracy of the filing develops and maintains electronic record keeping and tracking logs for calendars, correspondence, projects, etc.
6. Planned, coordinated and executed events - oversaw the planning and execution of logistics and operations for private meetings, conferences, and special events.
7. Oversaw building maintenance tasks on daily basis while monitoring the allotted area and communicating if any repairs are needed.

Experience

2-5 Years

Level

Executive

Education

BA Communications

Description :

1. Prepared and updated accounts receivable, operations and revenue reports weekly.
2. Updated credit card statements with corresponding receipts on a weekly basis for chief of operations, general manager, project managers, logistic manager & inventory manager.
3. Provided support for coo, general manager, vp of national sales and sales team in managing operation work flow.
4. Assisted with the initial screening for different positions, setup interviews, processed new hire paperwork as well as assisting with payroll.
5. Assisted with incoming/outgoing travel accommodations, including expense reports for company executives and hourly employees.
6. Maintained conference room schedules and ensure conference rooms were set-up for meetings.
7. Ensured the day to day operational management of the office, ordered all business, office and general supplies.

Experience

2-5 Years

Level

Junior

Education

AA in Business

Description :

1. Provides clerical and administrative support for various departments.
2. Performs varied and moderately complex typing, clerical functions and related general office duties that require independent judgment in the use of work methods and procedures.
3. Create and maintain files in and organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate and facility file retention and storage procedures; maintain confidentiality and security of records.
4. Take dictation in shorthand or by machine and transcribe notes o a typewriter or computer or transcribe from voice recordings.
5. Read and comprehend correspondence, policies, regulations, procedures, reports, directions for forms completion and other simple or moderately complex documents.
6. Establish and maintain effective working relations with others and handle difficult interpersonal contacts.
7. Performs clerical duties related to the processing of united states postal service and interdepartmental mail and packages, as well as processing mail, parcels and packages handled by similar shipping services, such as ups and federal express.

Experience

5-7 Years

Level

Executive

Education

Business Administration

Description :

1. Assistant to the business managers fulfilling responsibilities that included managing an active calendar of appointments, completed expense reports, composed and prepared correspondence that were sometimes confidential, arranged complex and detailed travel plans, itineraries, and agendas.
2. Assisted business managers in preparing for sales meetings, customer appointments, and principal meetings, budgeted and developed spreadsheets.
3. Receptionist: duties included greeting clients, receiving and directing all office calls as well as managing all office equipment and supplies.
4. Copier, fax machine scanners) successfully managed customer service & claims for the business managers within the "acosta" enterprise software achieving a monthly clearing rate of 95%.
5. Worked with several category development departments for business managers in preparing research and post promotion analysis for specific manufactures.
6. Worked on sales planners, client tracking systems, and yearly marketing programs, effectively growing business while increasing profit.
7. Major clients included heinz, nestle, starkist, pinnacle foods, as well as over fifty other vendors.

Experience

10+ Years

Level

Senior

Education

Degree

Description :

1. Managed business finances, including paying vendors and suppliers for products services rendered.
2. Reconciled vendor statements and handled payment complaints or discrepancies.
3. Prepared weekly certified payroll reports as required for government projects and processed timecards for paychecks.
4. Monitored payments due from clients and promptly contacted clients with past due payments.
5. Screened applicant resumes and coordinated both phone and in-person interviews.
6. Answered and managed incoming and outgoing calls while recording accurate messages.
7. Keep records or prepare reports for owner or management concerning visits with clients.
8. Performed daily tasks like photocopying, courier pickup and delivery, faxing, co-ordinate group and client meetings, arranging for catering services, updating client lists and managing daily incoming mail and answer incoming calls to the office.

Experience

5-7 Years

Level

Executive

Education

Degree

Description :

1. Prepares and analyzes accounting and financial reports for discrepancies.
2. Serves as a customer service representative maintains accounting and civilian pay records.
3. Take inventory of supplies perform account maintenance and accounting support work requiring a basic understanding of accounting systems, policies, and procedures to examine, verify and maintain and reconcile procedures, accounts and accounting data, prepare and analyze reports.
4. Perform technical work in support of the receipt, disbursement, examination, deposit and custody of cash items.
5. Work consisting of examination of documents for accuracy, adequacy for documentation, compliance with regulations for goods and services provided to or by the government, satisfaction or default in fulfilling contractual obligations, reimbursements for medical and domiciliary care, education, travel and education.
6. Determine pay, payroll records maintenance and completion of reports pertaining to civilian employees of the federal government.

Experience

5-7 Years

Level

Junior

Education

Accounting