Administrative Support Coordinator Resume
Objective : Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently as well as in a team atmosphere. Able to juggle multiple priorities and meet tight deadlines without compromising quality.
Skills : Office Management, Records Management, Database Administration, Spreadsheets/Reports, Event Management, Calendaring, Web Site Maintenance, Front-Desk Reception, Executive Support, Travel Coordination, 10-Key
Description :
- A lead position that provides direct administrative support to the chair. A primary resource for faculty and staff for department and university policies.
- Organize, devise procedures and problem solve issues pertaining to support of faculty and students.
- Graduate coordinator for multiple graduate programs, all with unique requirements and issues.
- Department admission processing, file maintenance, graduation checks, and graduate student support.
- Work collaboratively with the department chair in building a complex scheduled that must accommodate the large demand for mathematics classes for over 1400 students.
- Responsible to monitor enrollments and function as a resource person to chair regarding all university scheduling procedures and policies.
- Maintain all records and process all curriculum-related changes, including catalog edits.
- Completed summer 2017, fall 2017, and spring 2016 schedules before the deadline and with no mistakes; successfully communicated semester startup with the entire faculty.
Experience
0-2 Years
Level
Junior
Education
BA
Administrative Support Coordinator III Resume
Summary : Highly motivated, reliable and technically-savvy office manager with over 20+ years of administrative experience including: reporting, record keeping, inventory control and procurement, budgeting, time keeping and supervising/structuring work assignments. Seeking an office manager/administrator position to utilize my skills to maintain an organized back office while providing the best customer service in the front office.
Skills : Microsoft Office Suite, SAP HR & Procurement Modules, Immigrant Pro (Immigration Software), SEVIS (Government Controlled Database), 10 Key By Touch, Tracking Budget Expenses, Staffing, Managing Processes/Programs, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting
Description :
- Managed the international elective student and clinical core program for baylor college of medicine.
- Served as a designated school official for the f-1 and j-1 sevis program.
- Prepared appropriate visa documentation for students to submit to the u. S. Embassy.
- Composed correspondence and pre-arrival materials for incoming students and staff.
- Provided college and cultural orientations to students and staff with essential visa status information.
- Supervised three immigration assistants and distributed work accordingly.
- Monitored the expiration dates of the f-1 and j-1 visa holders at baylor college of medicine.
- Ran ad-hoc reports from sap as needed by human resources upper management.
- Coordinated the front desk duties for the international services office and ensured that our internationals received the highest level of customer service.
- Performed other general office manager duties such as supply ordering, timekeeping, and administrative support to the vice president of human resources when needed.
Experience
10+ Years
Level
Consultant
Education
Business Administration
Administrative Support Coordinator Resume
Headline : Senior Administrative Professional having over 10 years of management, business operations, and administrative support experience. Highly organized, customer-driven team leader who is able to balance multiple tasks simultaneously.
Skills : Computer Utilization Including: Word, Excel, Power Point, Access, Outlook, Internet
Description :
- Maintain budget for the department; p-card (credit card) holder for the department.
- Coordinate schedules for the department for meeting and special projects and handle all information requests.
- Prepare correspondence, reports and perform high-level clerical functions for the staff of over 90.
- Perform security requests for new staff, coordinate necessary scheduling and functions for new employees.
- Create a variety of documents for various levels of the department – from letters, spreadsheets to business cards.
- Work with other departments on various projects and participate in a variety of special groups within the group.
- Credit card holder for the division - able to purchase necessary for the division, also took consumers shopping under guidelines of various programs.
- Conducting research, handle confidential information, and manage daily task for the administrative office.
- A part of planning events, scheduling meetings and providing training/guidance to staff.
Experience
5-7 Years
Level
Executive
Education
Certificate
Administrative Support Coordinator Resume
Summary : An experienced administrative professional offering versatile office management skills. Demonstrated the flexibility to work individually or as a team player. Proven skills in written and verbal communication, project management, training, and problem-solving. Ability to interface effectively with customers, outsourced vendors, and all levels of management in providing quality customer service.
Skills : Database Management, Event Planning, Microsoft Office, Scheduling, Accounts Payable, Research, Competitive Analysis, Administrative Support, Email Marketing, Travel Coordination, Vendor Relations, Policy Development
Description :
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Assist department with clerical support such as front desk coverage, answering telephones, correspondence, collecting and disbursing documents for daily operations and personnel hires.
- Created and maintained excel spreadsheets for departmental data and annual fundraiser.
- Produced letters, envelopes, labels thru mail merge via excel, word, and publisher.
- Performed clerical work by answering phones in a polite and positive manner to clients, filing, and ordering supplies.
- Researched and purchased new computers, printers, and other equipment as necessary.
- Trained and assisted new employees and staff with procedures and computer programs.
- Managed document imaging, financial management, mail, various databases, and attendance for all departments.
- Manage the department office; report and reconcile department expenses and participate in the budgeting process.
Experience
10+ Years
Level
Management
Education
BS
Administrative Services Coordinator I Resume
Summary : I want to transition my administrative skills to management, research, or sales. I worked in a media driven environment for most of my career and my preference would be to be hired by a publishing/digital/video company. I am interested in continuing my education either in an in house training program or advanced education program.
Skills : Inventory Management, Research Editor, Written Communications, Photography
Description :
- Finalized invoices for accounts receivable. Ensuring and documenting all critical correspondence is noted and filed.
- Conducted stock inventory and collaborated with vendors and salespeople.
- Maintained and inventoried office equipment. Detail oriented with a focus on customer service.
- Instructed mailroom and designated messenger assignments in a fast and hectic environment.
- Mentored and trained new employees to adapt quickly to standards of operations and protocols.
- Reviewed and researched contributor agreement contracts of photographers and artists.
- Coordinated photo returns for three major publications (rolling stone, us weekly, and mens journal).
- Collaborated with management to inventory and consolidate office equipment to ensure more cost-effective operations.
- Assessed and organized rolling stone magazine archives housed at a warehouse facility.
- Logistics and point man for all overnight shipments for photo and fashion departments working with a strict deadline.
- Coordinated all fashion and technical samples for deadline-driven photo shoots.
Experience
10+ Years
Level
Senior
Education
BA
Administrative Services Coordinator Resume
Headline : High-level Administrative Services Coordinator able to manage a wide variety of duties with minimum supervision. Highly creative, enthusiastic, and self-motivated leader, with the ability to multi-task and display high level of professionalism within a progressive organization.
Skills : Office Management, HR/Payroll Processes, Strong Communication, Creative Problem Solver, Systems Development, Process Improvement, Project Coordination, Report Writing/editing, Supervision Of Front Desk & Support Staff.
Description :
- Administers the time and attendance system including coordinating the timely submission and approval of biweekly time sheets and generate reports to manage the process that includes regular communications with managers.
- Prepares spreadsheets and backup documentation to support position reclassifications, job advertisements, wage statements, retroactive pay calculations and hiring activities.
- Administer processes related to performance evaluations, FMLA, workers compensation and drug-free workplace procedures.
- Processing personnel pay actions related to new hires, resignations, retirements, transfers, promotions, and demotions.
- Interview candidates for job openings and prepare and coordinate the interview process.
- Human resources liaison performing a large volume of confidential work including communications with employees and applicants.
- Manage all aspects of human resources, including all recruitment, pre-hire paperwork, onboarding, orientation and training of all new employees, managing PeopleSoft entries, maintaining employee files, and following up with any employee questions, concerns, and complaints regarding company policies.
Experience
5-7 Years
Level
Executive
Education
BS Business Administration
Senior Administrative Coordinator Resume
Summary : Versatile Administrative Coordinator with a proven ability to support senior management and enhance team productivity. Implemented innovative solutions for office challenges, leading to improved workflow and a more cohesive work environment.
Skills : Office Suite Proficiency, Communication Skills, Project Coordination, Data Management
Description :
- Served as the primary point of contact for administrative operations, enhancing workflow efficiency.
- Designed and implemented an organizational system to improve team communication and data tracking.
- Produced detailed reports on operational metrics using advanced Excel functions.
- Coordinated travel logistics for executives, ensuring seamless arrangements for domestic and international trips.
- Managed the executive calendar, optimizing scheduling and time management.
- Expanded the company database, improving data accessibility and reporting capabilities.
- Prepared and maintained sensitive documents with a focus on confidentiality and accuracy.
Experience
7-10 Years
Level
Management
Education
BA-BA
Administrative Coordinator IV Resume
Summary : Results-oriented Administrative Coordinator with 10 years of experience in optimizing office operations and enhancing team productivity. Proven ability to manage complex schedules, improve processes, and deliver exceptional administrative support.
Skills : Calendar Management, Office Organization, Process Improvement, Communication Skills, Data Management
Description :
- Provided comprehensive administrative support, managing executive calendars and schedules to enhance operational efficiency.
- Developed and maintained accurate logs and reports for compliance with organizational standards.
- Coordinated onboarding processes for new hires, ensuring timely completion of documentation and training.
- Facilitated meetings by preparing agendas, recording minutes, and following up on action items for accountability.
- Managed correspondence, including reports and communications, ensuring timely responses and effective information flow.
- Acted as the primary liaison for internal teams and external partners, ensuring effective communication and service delivery.
- Led initiatives to streamline office processes, enhancing workflow and team collaboration.
Experience
10+ Years
Level
Consultant
Education
BA in BA
Administrative Coordinator (Finance) Resume
Objective : Detail-oriented Administrative Coordinator with 5 years of experience in optimizing office operations. Proven track record in project management, communication, and process improvement to enhance organizational efficiency.
Skills : Office Management, Administrative Support, Project Coordination, Document Preparation, Document Preparation
Description :
- Managed scheduling and logistics for meetings, ensuring all materials were prepared and distributed timely.
- Facilitated staff training sessions, enhancing team skills and knowledge in administrative processes.
- Awarded for excellence in project administration, ensuring successful implementation of key initiatives.
- Collaborated with cross-functional teams to address metadata requests, ensuring accuracy and compliance.
- Developed and maintained comprehensive status reports for senior management, tracking project milestones.
- Demonstrated strong multitasking abilities, providing administrative support to senior managers and departments.
- Coordinated departmental events, prepared agendas, and documented meeting minutes for effective communication.
Experience
2-5 Years
Level
Executive
Education
BA in BA
Administrative Coordinator Resume
Headline : Detail-oriented Administrative Coordinator with 7 years of experience in streamlining operations and enhancing productivity. Proven ability to manage multiple tasks efficiently while maintaining strong communication and organizational skills.
Skills : Data Management, Project Coordination, Time Management, Communication Skills, Problem Solving
Description :
- Reviewed and approved student prerequisite plans, ensuring compliance with academic standards.
- Updated admissions decisions and maintained accurate records in the student information system.
- Managed status changes for student records, ensuring timely updates and communication.
- Facilitated program changes for students, coordinating with academic advisors for smooth transitions.
- Provided guidance to applicants on appeal processes, ensuring clarity and support.
- Conducted regular audits of student information to maintain accuracy and compliance.
- Advised students on program requirements, enhancing their understanding of academic pathways.
- Collaborated with program chairs to address student inquiries and resolve issues effectively.
- Alerted leadership to unusual inquiries, ensuring prompt attention to potential concerns.
- Assisted in graduation preparations, contributing to a successful ceremony.
Experience
5-7 Years
Level
Executive
Education
BA in BA
Administrative Coordinator (Hospitality) Resume
Objective : Detail-oriented Administrative Coordinator with over 5 years of experience in streamlining operations, enhancing productivity, and providing exceptional support. Proven ability to manage multiple tasks efficiently while maintaining a high level of professionalism.
Skills : MS PowerPoint, Document Management, Email Management, Project Coordination, Time Management
Description :
- Coordinated sales team activities by managing schedules, filing documents, and communicating essential information.
- Addressed customer complaints and provided after-sales support to enhance satisfaction.
- Organized and maintained financial and non-financial data in electronic formats for easy access.
- Assisted in preparing and organizing promotional materials and events to boost visibility.
- Developed group rates, rooming lists, and welcome packets to streamline guest experiences.
- Verified account discrepancies by conducting thorough investigations and ensuring accuracy.
- Managed accounts receivable, verifying totals and preparing comprehensive financial reports.
Experience
2-5 Years
Level
Junior
Education
BA in BA
Administrative Coordinator III Resume
Summary : Results-driven Administrative Coordinator with 10 years of experience in optimizing office operations, project management, and team collaboration. Proven ability to enhance productivity and streamline processes to support organizational goals.
Skills : SharePoint Management, Operational Efficiency, Project Coordination, Event Planning
Description :
- Provided comprehensive administrative support to the sales director, managing office operations and enhancing workflow efficiency.
- Served as project manager for the US Cellular Iowa State Fair Committee, overseeing logistics and team coordination.
- Developed and maintained SharePoint sites for effective information sharing and project tracking.
- Led a cross-functional project to enable non-retail associates to assist in retail operations during peak seasons, enhancing customer service.
- Ensured timely completion of training and operational requirements by collaborating with sales and store leaders.
- Created and distributed performance reports, facilitating data-driven decision-making for team leaders.
- Organized territory-level meetings and training sessions, managing all logistical aspects to ensure successful events.
Experience
10+ Years
Level
Consultant
Education
BABA
Administrative Coordinator (Healthcare) Resume
Summary : Results-driven Administrative Coordinator with over 10 years of experience in optimizing office operations and enhancing team productivity. Proven track record in managing administrative tasks, improving processes, and delivering exceptional support.
Skills : Effective Communication, Client Relations, Team Leadership, Project Coordination, Data Entry & Management
Description :
- Coordinated administrative support for over 6,000 members and 200 network providers, enhancing service delivery.
- Managed annual budgets of up to $3.5 million, ensuring accurate processing of claims and financial reporting.
- Developed and maintained strong relationships with stakeholders, improving communication and collaboration.
- Monitored and reconciled office budgets, ensuring compliance with financial policies and procedures.
- Prepared and delivered presentations to staff and stakeholders, effectively communicating program details.
- Supervised administrative staff, providing training and support to enhance team performance.
- Implemented process improvements that increased operational efficiency and reduced costs.
Experience
10+ Years
Level
Consultant
Education
B.S. in BA
Administrative Coordinator I Resume
Summary : Detail-oriented Administrative Coordinator with 10 years of experience in optimizing office operations, enhancing team productivity, and delivering exceptional administrative support to ensure organizational efficiency.
Skills : Project Management, Time Management, Process Improvement, Data Management, Communication Skills
Description :
- Managed daily operations of multiple administrative units, ensuring seamless workflow and efficiency.
- Coordinated logistics for meetings, events, and training sessions, enhancing team collaboration.
- Developed and maintained filing systems, improving data retrieval and management.
- Collaborated with cross-functional teams to address operational challenges and improve service delivery.
- Oversaw budget tracking and expense reporting, ensuring adherence to financial guidelines.
- Facilitated onboarding and training for new staff, fostering a supportive work environment.
- Ensured compliance with organizational policies and procedures, maintaining high standards of confidentiality.
Experience
10+ Years
Level
Management
Education
B.S. in BA
Administrative Coordinator (Junior) Resume
Objective : Detail-oriented Administrative Coordinator with 2 years of experience in office management and support. Proven ability to streamline processes, enhance productivity, and maintain effective communication across teams.
Skills : Office Suite Proficiency, Data Analysis Skills, Email Management, ERP Software Knowledge, Project Coordination
Description :
- Implemented and monitored administrative programs, ensuring timely completion and compliance.
- Managed office equipment, ensuring optimal functionality and maintenance.
- Oversaw inventory of office supplies, reducing waste through efficient ordering.
- Facilitated recruitment processes, including job postings, interviews, and onboarding.
- Supported HR functions, assisting employees with benefits and payroll inquiries.
- Coached staff on professional development and job responsibilities.
- Coordinated logistics for meetings and travel arrangements for executives.
Experience
0-2 Years
Level
Junior
Education
BA in BA
Administrative Coordinator (Education) Resume
Objective : Detail-oriented Administrative Coordinator with 5 years of experience in managing operations, supporting executives, and enhancing organizational efficiency. Proven ability to streamline processes and improve communication across departments.
Skills : Office Management, Event Coordination, Project Management, Budget Management
Description :
- Provided comprehensive administrative support to senior executives, enhancing operational efficiency.
- Executed special projects, including scheduling, preparing presentations, and maintaining confidential reports.
- Managed complex calendars, coordinating meetings and logistics for high-level discussions.
- Scheduled domestic and international engagements, ensuring seamless travel and event logistics.
- Liaised with various offices on confidential projects, ensuring timely communication and project completion.
- Tracked and analyzed applicant data, providing insights for departmental meetings and strategic planning.
- Processed travel reimbursements and purchasing transactions, maintaining accurate financial records.
Experience
2-5 Years
Level
Junior
Education
BA-BA
Junior Administrative Coordinator Resume
Headline : Detail-oriented Administrative Coordinator with 7 years of experience in managing office operations, enhancing productivity, and supporting executive teams. Proven ability to streamline processes and improve communication across departments.
Skills : Communication Skills, Client Relations, Microsoft Outlook, Project Coordination, Data Management
Description :
- Led administrative operations, enhancing workflow and project management for the department.
- Screened and prioritized calls, ensuring effective communication with high-level executives.
- Coordinated complex scheduling for meetings and travel, optimizing time management.
- Planned and executed high-profile events, providing logistical support and recommendations.
- Composed and edited sensitive correspondence, maintaining professionalism and confidentiality.
- Analyzed data to create comprehensive reports and presentations for management review.
- Organized annual educational events, collaborating with external professionals and stakeholders.
Experience
5-7 Years
Level
Executive
Education
BA-BA
Administrative Coordinator II Resume
Objective : Detail-oriented Administrative Coordinator with 5 years of experience in managing office operations, supporting teams, and enhancing productivity. Proven ability to streamline processes and improve communication across departments.
Skills : Effective Communication, Office Management, Client Coordination, Project Coordination, Data Management
Description :
- Managed payroll support by updating employee records and processing time-off requests in the SAP payroll system.
- Addressed employee payroll inquiries, ensuring timely distribution of payroll checks and resolving issues efficiently.
- Coordinated travel arrangements, including conference registrations, flight bookings, and expense reimbursements.
- Organized company events, securing venues, catering, and managing logistics to ensure successful execution.
- Assisted HR in maintaining employee records, ensuring compliance with company policies.
- Conducted time report analysis for disciplinary actions and provided support to HR management.
- Collaborated with senior coordinators to streamline departmental reports and account allocations.
Experience
2-5 Years
Level
Junior
Education
B.S. in BA
Administrative Coordinator (Contract) Resume
Summary : Detail-oriented Administrative Coordinator with 10 years of experience in managing office operations, enhancing productivity, and providing exceptional support. Proven ability to streamline processes and improve communication across departments.
Skills : Mac OS, Microsoft Suite, Project Management, Data Analysis, Event Coordination
Description :
- Processed new employee paperwork, including background checks and compliance documentation.
- Maintained multiple databases, overseeing scholarship programs and faculty awards.
- Coordinated HR functions, including drafting position descriptions and managing recruitment.
- Managed scholarship and award programs, facilitating new faculty orientation workshops.
- Developed budgets and supervised student employees, ensuring efficient operations.
- Identified and resolved discrepancies in expense reports, enhancing financial accuracy.
- Managed calendars, reservations, and logistics for meetings and events.
- Handled sensitive information with discretion, maintaining confidentiality at all times.
- Planned and supervised operations for a 14-member team, ensuring adherence to policies.
Experience
7-10 Years
Level
Management
Education
BA-BA
Administrative Coordinator 2 Resume
Summary : Detail-oriented Administrative Coordinator with over 10 years of experience in optimizing office operations, enhancing workflow efficiency, and supporting executive teams in achieving organizational goals.
Skills : Office Software, Office Support, Administrative Management, Project Coordination, Data Management
Description :
- Maintained efficient administrative workflows across multiple departments, enhancing operational efficiency.
- Collaborated with various departments to compile essential documentation for patient pre-operative records.
- Facilitated pre-operative preparations, managing schedules, appointments, and communication effectively.
- Updated and maintained comprehensive policies and procedures manuals for departmental compliance.
- Coordinated continuing medical education activities, ensuring compliance with professional standards.
- Organized staff meetings and medical conferences, accurately recording minutes and action items.
- Monitored compliance with annual health requirements, maintaining accurate staff records and documentation.
Experience
10+ Years
Level
Consultant
Education
B.S. in BA
