As an Administrative Project Coordinator, the person will act as a point of contact and link between the internal departments and employees and external parties to accomplish a given project. The job description entails undertaking clerical and administrative tasks and to improve office processes. Other core duties are mentioned on the Administrative Project Coordinator Resume as – hiring and supervising staff members; delegating tasks among project team members; greeting and directing visitors to appropriate parties; handling basic office duties; answering and routing phone calls; answering questions and finding information for employees and vendors; assisting with special projects such as budget development and process improvement, and implementing new policies and procedures.
To be effective the following skills are needed – experience in administrative support field; professional appearance and courteous manner; clear, polite phone voice; proficiency with office technology and equipment including fax machines; solid presentation skills; strong task and time management skills; and basic math skills, and a good understanding of basic financial concepts. A high school diploma or equivalent is preferred.
Summary : Twenty-plus years experienced, skilled office Administrator in both university and court environments. Proactive and conscientiously detail-oriented with an extensive background in HR/Administrative functions.
Skills : Microsoft Office-Outlook, Good Communication Skills, Multitasking.
Description :
Supervised and assigned student workers' daily duties to ensure superior office operation that included receptionist responsibilities, office deliveries, and student job preparation development functions.
Composed administrative letters, emails, and forms as well as tracked students' class attendance.
Proctored exams upon request.
Ensured proper operation of office equipment and ordered office supplies for multiple departments.
Maintained petty cash for varied office transactions.
Assisted with special projects and events including; graduation, staff meetings, catered functions, priority registration, and honors weekend.
Maintained confidentiality of office information.
Experience
10+ Years
Level
Senior
Education
GED
Administrative Project Coordinator Resume
Objective : Highly qualified Administrative Project Coordinator with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.
Skills : MS Office, Training, Multitasking.
Description :
Managed and coordinated up to 3-4 projects at a time.
Made sure each project is running smoothly and meeting deadlines.
Created monthly expense reports determining the company's profit and loss.
Updated the calendar on upcoming projects and ensuring that they all run at a good pace to meet the due date on time.
Assembled individual tax returns and meeting with clients to discuss their returns.
Scheduled meetings for the CPA while keeping his calendar up to date.
Answered phone calls from clients asking questions about their payroll.
Experience
2-5 Years
Level
Junior
Education
BS
Administrative Project Coordinator Resume
Objective : As an Administrative Project Coordinator, Performing a variety of tasks involving office management, Performing a variety of secretarial, administrative support for the Executive Director, and also Performing a variety of tasks involving the daily operations of the Executive Office.
Skills : Microsoft Office, Administrative, Project Coordinator.
Description :
Performed high level, complex, and confidential administrative services.
Handled administrative and project coordination matters in accordance with established timeframes and guidelines.
Coordinated, assessed, and distributed any information associated with providers' time and attendance records.
Acted as the designated timekeeper for all providers, and oversaw paid time off the process, using the API software program.
Facilitated physician onboarding and off-boarding processes, which included orientation, integration into the hospital, and benefits enrollment.
Worked in conjunction with Executive Director and recruitment agencies on the recruitment of physicians.
Coordinated interviews travel arrangements, tours of the community, and other logistics.
Experience
2-5 Years
Level
Executive
Education
GED
Administrative Project Coordinator Resume
Objective : Administrative Project Coordinator with 3 years of experience in the Managing Executive Directors calendar and schedule meetings and appointments as requested, and also Screening incoming phone calls and routes calls or answers questions independently.
Skills : Documentation Skills, MS Office, Multitasking.
Description :
Supervised/assigned student workers' receptionist tasks, office deliveries, mail pick-up, and job prep tasks.
Maintained office equipment, office calendar, and supplies for multiple departments.
Assisted with graduation, catered functions, priority registration, and honors weekend.
Assisted with project implementation and successfully managed to convert 6,000-plus academic student files to an efficient electronic repository.
Assigned student workers' prepping tasks, scanned/reviewed documents, and regularly consulted the IT team on scanning issues/concerns as the project evolved.
Processed expense reports, travel authorizations, requisitions, and check requests in the Ariba system.
Experience
2-5 Years
Level
Executive
Education
BA
Administrative Project Coordinator Resume
Objective : Highly motivated, experienced, and passionate candidate seeks to further a career in an Administrative Project Coordinator position that can utilize my management knowledge to benefit mutual growth and success.
Skills : Microsoft Office, Planning Skills, Organizational Skills.
Description :
Coordinated travel and meetings for VP as well as other Project Managers.
Handled expense reports for the VP and other Project Managers.
Drafted cost initiation forms for each task order.
Responsible for submitting all requisitions for the Marine Species Monitoring project, and working with our Federal Acquisition Regulations team to execute agreements.
Assured that such documentation is able to demonstrate complete and full compliance with existing NERC and RRO CIP standards.
Support the Transitions of Care project by organizing and coordinating the preoperative pilot, resultant qualitative data, and the dissemination of the final pathway to hospitals within the state of Michigan.
Identified and supported ongoing opportunities for collaboration between Collaborative Quality Initiatives and Michigan OPENs projects.
Experience
2-5 Years
Level
Executive
Education
High School Diploma
Administrative Project Coordinator Resume
Headline : Detail-oriented Administrative Project Coordinator with 9 years of extensive experience supporting top-tier executives in operations, human resources, finance, and accounting. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
Skills : Microsoft Office, Accounts Receivable, Administrative Support.
Description :
Created standard operating procedures.
Fulfilledstrategies to increase program effectiveness.
Coordinated work between multiple departments.
Monitored employee work and developed improvement plans.
Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
Ordered and distributed office supplies while adhering to a fixed office budget.
Managed office supplies, vendors, organizations, and upkeep.
Experience
5-7 Years
Level
Executive
Education
Bachelor's In Management
Administrative Project Coordinator Resume
Objective : As an Administrative Project Coordinator, responsible for Supporting the Clinical Relations Manager in coordinating and disseminating Michigan OPEN’s evidence-based findings through community and clinical outreach Lead the coordination, development, and promotion of best practice Implementation Guides.
Skills : Microsoft Office 2007, Presentational Skills, Customer Sevice.
Description :
Worked directly with Company owners, Subcontractors, Vendors, and Customers utilizing knowledge and skills for timely and smooth individual project progression.
Researched individual project information including preliminary lien information for preparation and submittal of project Pre-lien, RFI's, and RFP's.
Created each individual project's Jobsite Information books and Project Managers project book.
Assisted project manager Job Costing, providing employees time on project tracking documents.
Used Quick Books Contractor Pro addressed Accounts Payable, Accounts Receivable, Collections, bank account reconciliation.
Timely entered invoices into Quick Books, process project tracking documents, prepare weekly payroll, including certified payroll when necessary.
Answered multiple phone lines, screen calls to assess caller needs, either fulfill needs, or route to appropriate person/department.
Experience
2-5 Years
Level
Junior
Education
MS In Project Management
Administrative Project Coordinator Resume
Objective : As an Administrative Project Coordinator, responsible for Collecting resolutions and meeting minutes, and also Obtaining Chairperson's signature of approval, entering signed resolutions, and meeting minutes into EDMS record-keeping system.
Skills : Microsoft Office, Training Skills, Planning Skills.
Description :
Responsible for the majority of correspondence for the Operations Manager, three Project Managers, and marketing personnel, including proposals, letters, and change orders.
Attended weekly Production Meetings for bidding and scheduling purposes.
Hired employees in accordance with scheduling needs, which includes checking for legal employment/resident documentation, certifications/licenses, physicals, and fit tests.
Scheduled testing for initial or renewing of EPA AHERA certifications, and preparing initial state license or renewal applications in five states including the District of Columbia.
Maintained and kept field crew/personnel files consisting of certifications, licenses, annual physicals, DOT physicals, and fit tests.
Prepared initial and final project submittals per project as required.
Maintained all documents accurate filing.
Experience
2-5 Years
Level
Executive
Education
Diploma
Administrative Project Coordinator Resume
Headline : Seeking an Administrative Project Coordinator, responsible for Providing support to Michigan OPEN’s clinical staff and the CQIs’ administrative leaders, surgeons, and supporting staff related to strategic and tactical planning for the Implementation site visits, and also Leading the coordination, development, and evaluation of patient and provider educational materials with a focus on healthcare literacy.
Skills : Microsoft Office, Good Communication Skills, Multitasking
Description :
Ensured a seamless installation of new programs and monitor the distribution and usage of Software throughout a wide range of college sites.
Designed a database for software and hardware management.
Ensured the proper usage of student workers and negotiate contracts with software companies ensuring the efficient usage of college funds.
Worked on the Critical Infrastructure Protection team to facilitate compliance processes to assure regulatory compliance with applicable CIP standards and functions as team members for internal and external audit preparation.
Reviewed documentation for CIP standards compliance and works with Subject Matter Experts (SMEs) to maintain documentation currency and completeness.
Functioned as a team member for pre-audit activities, including internal and external pre-audit evidence reviews for specific standard compliance.
Maintained documentation necessary to meet audit requirements as set forth by NERC and RRO.
Experience
5-7 Years
Level
Executive
Education
G.E.D
Administrative Project Coordinator Resume
Headline : Administrative Project Coordinator with 6+ years of experience in Preparing expense reports for Commissioners, Executive and Legal staff, and also verifying expense documentation.
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