An Administrative Support Assistant will carry out routine clerical and administrative tasks. The job description entails organizing files, preparing documents, supporting staffs, and scheduling appointments. The Administrative Support Assistant Resume emphasizes on the following duties as well – answering phone calls and receiving messages or transferring calls; scheduling appointments and updating event calendars, arranging staff meeting, editing documents, handling outgoing and incoming mail or faxes, maintaining database and filing systems and performing basic bookkeeping tasks.
Some of the important qualities needed to make a career in this profession include – solid understanding of management system and procedures, proficiency with MS Office, working knowledge of office equipment including fax machines, and printers, Internet searching knack and the ability to prioritize work. Education requirements are based on the hiring company, normally companies require only a high school diploma or GED, but medical and legal firms require their candidates to have relevant course certificate and industry-specific terminology and practices knowledge.
Summary : An analytical desire with a history of successful high profile projects on time and under budget. Worked in different environments, and challenging conditions. Skilling Information Technology from operations, networks, hardware/software and help desk-to-database administration, report disaster planning and training.
Skills : Customer Service, MS Office, MS Word, MS Excel, Data Entry, Communications, Receptionist, Scheduling, Payroll, Cash Handling, Filing, Composition/editing center procedure manuals.
Description :
Interacted with internal clients to provide diversified support.
Initiated and responded to internal and external communications.
Accomplished tasks such as calculated and verified accuracy of data.
Set up and maintained files, spreadsheets and data.
Verified and reported data on numerous reports.
Led work activities including scheduling and balancing workload.
Drafted reports and other mediator managerial review.
Experience
10+ Years
Level
Senior
Education
Business Management
Administrative Support Assistant III Resume
Objective : Planned and organized all administrative activities and processes for the organization. Studies internal operating procedures. Interprets instructions and recommends ways to resolve areas of concern with administrative processes.
Skills : Secretarial, Medical Assisting.
Description :
Provided clerical support to office administrators.
Created documents and certificates of completion for various classes.
Assisted in the set up and tear down of classroom equipment.
Handled classified information and documents while carrying out various office duties.
Ordered and distributed office supplies while adhering to a fixed office budget.
Directed guests and routed deliveries and courier services.
Answered and managed incoming and outgoing calls while recording accurate messages.
Greeted numerous visitors, including VIPs, vendors and interview candidates.
Experience
2-5 Years
Level
Junior
Education
Sterile Processing
Administrative Support Assistant II Resume
Summary : Dedicated and flexible team player who thrives in environments requiring the ability to effectively prioritize and juggle multiple concurrent projects.
Skills : Microsoft Office, Typing 65 WPM.
Description :
Serve as a liaison to the Human Resource Director, Vice President, Sales Managers, and Office Manager.
Assist with customer credit inquiries, sales inquiries, and merchandise pickup.
Assist with employee questions regarding how to; reset passwords, scheduling questions, benefits questions, and yearly compliance training questions.
Answer incoming phone calls, route phone calls to the appropriate department and provide information as required.
Order supplies and replenish the First Aid kits throughout the store.
Produce and distribute a weekly in-house newsletter.
Maintain and update employee contact list.
Experience
7-10 Years
Level
Management
Education
Diploma
Administrative Support Assistant I Resume
Summary : Thoroughly experienced administrator and professional in office management and personnel with a diversified background, including planning, developing, and executing administrative, managerial and support functions. Served as an administrative support assistant providing required administrative, analytical, research, and sundry office support functions for high-level appointees.
Skills : Microsoft Office/excel/exchange, Customer Service Skills, Money Handling, Time Management, Multi Task On Several Projects, Work Outdoors.
Description :
Code daily time sheets for HVAC Installers and Technicians.
Run a daily revenue report for company budget comparison.
Create dispatch tickets for technicians when customers call into office.
Manage and create commercial and residential preventive maintenance agreements for HVAC equipment in our software program STARZ.
Process desktop deposits with accuracy to post payments on customers' accounts receivables.
Approve accounts payable invoices to scan off to corporate for further processing.
Communicate with other team members via email located in different regions of the company.
Experience
7-10 Years
Level
Management
Education
Diploma
Administrative Support Assistant (Temp) Resume
Objective : Highly motivated individual with infinite potential, eager to learn and enhance current skills. Proficient in prioritizing and completing tasks in a timely manner, yet flexible to multitask when necessary.
Skills : Microsoft office/excel/exchange, Customer Service Skills, Money Handling, Time management, Multi task on several projects, Work outdoors.
Description :
Performed a wide variety of administrative tasks for the Chief Executive Officer, Health Administrator Officer and Clinical Director that is associated with maintaining and supporting the work of the organization.
Performed time keeping for contracted physicians and physician Assistants.
Made federal travel arrangements for Administration and for physicians.
Assisted with federal employee orientation and in the completion of human resources processing, in assisting in fingerprinting and taking pictures for ID's new employees.
Scheduling and maintaining appointment calendars and coordinating meetings.
Created a variety of correspondence, forms and reports using word processing and spreadsheet software.
Greeted visitors and directs them to the appropriate office.
Experience
0-2 Years
Level
Entry Level
Education
Bachelor Of Arts
Administrative Support Assistant II Resume
Objective : Highly organized and meticulous Office Assistant with 5+ years of experience in corporate office settings. Experience supporting managers, and executives in fast-paced environments. Diversified skills include client relations, project management and administrative support. Advanced communication, scheduling, and documentation skills.
Skills : Word, Excel, Powerpoint Presentations, Access.
Description :
Reviews correspondence ensuring proper spelling, grammar, format, and punctuation prior to routing for signature.
Receives and reviews award recommendations from Marine Corps Installations prior to processing.
Consolidates board members' votes and routes to Commanding General for approval.
Receives telephone calls and visitors and directs to appropriate assigned personnel.
Office manager to office of four personnel.
Functional area inspector for the awards, privacy act, and records management programs as a member of the commanding general readiness inspection team.
Trains personnel on awards process, privacy act, and records management.
Advises staff on legal aspects regarding release of confidential information and documents in accordance with the Freedom of Information Act and the Privacy Act of 1974.
Experience
2-5 Years
Level
Executive
Education
Business Administration
Administrative Support Assistant/Purchasing Agent Resume
Objective : Hard-working, highly organized, team player capable of thinking creatively to solve problems and improve work processes. Excellent written and verbal communication skills. Adept at multitasking and prioritization. Experience with various systems software and applications including Microsoft Office.
Skills : JD Edwards/People Soft, QuickBooks Pro, ADP, Peachtree Accounting, Ohio Notary, Microsoft Access, Word, Microsoft Publisher, Excel, Outlook, USACE - QCS, AIA Contract Document Software 4, Adobe 9 Standard, SysTools PDF Bates Numberer.
Description :
Developed and maintained an innovative active records file for over 1,000 soldiers and their family members which was adopted by and implemented across the organization.
Conducted extensive and exhaustive research of regulations, policies, and resources affecting Soldier and Family Readiness issues.
Identified discrepancies in the Family Readiness Group (FRG) program and notified the Commander of possible courses of action to resolve problems.
Provided assistance, information, referral, and follow-up to soldiers and family members (FM) on all areas of the FRG program and community services.
Coordinated briefings, meetings, and orientations to inform soldiers and FM of the functions of the Family Readiness program.
Worked with various community agencies, such as the Community Chapel, Army Community Service (ACS), and Moral, Welfare, and Recreation (MWR) activities.
Performed a variety of basic office automation functions, clerical, technical, and administrative duties.
Experience
2-5 Years
Level
Junior
Education
Bachelor Of Science
Sr. Administrative Support Assistant Resume
Summary : Administrative support professional experienced working in fast-paced environments demanding strong organizational, technical, and interpersonal skills. Highly trustworthy, ethical, and discreet: committed to superior service. Confident and poised in interactions with individuals at all levels. Detail-oriented and resourceful in completing projects: able to multi-task effectively.
Skills : Inventory Management, Microsoft Office, Accounts Payable And Receivable, Customer Service.
Description :
Receives, codes, processes, and maintains a variety of purchasing requests, payment requests, invoices, accounts receivables, and/or other related documents.
Reconciles financial reports against records and legal documents.
Files and maintains financial records, logs, and forms.
Enters data information contained on purchase requests, invoices, and/or other related financial and legal documents.
Performs a variety of clerical functions, which include: typing, answering phones, filing, copying, faxing, and/or performing other related activities.
Responds to inquiries from employees, vendors, and/or other interested parties regarding payment, purchase status, and/or other related information.
Prepares a variety of reports related to financial activities.
Researches, updates, and maintains a variety of records, databases, files, and/or logs.
Experience
7-10 Years
Level
Management
Education
Business Administration
Jr. Administrative Support Assistant Resume
Objective : Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
Skills : Excellent experience implementing a variety of corporate.
Description :
Screen and route phone calls for the office of the CIO and dept.
Provide strong customer service in a challenging and changing work environment where priorities shift constantly.
Compile, process, file, and distribute department documents and correspondence.
Data entry and tracking using Microsoft Excel, Word, and Access.
Supply ordering and tracking for several departments within ITS.
Process and create interdepartmental forms and work orders.
Coordinate and arrange all aspects of travel needs for ITS personnel; thorough and knowledgeable understanding of HSU travel forms and policy.
Experience
2-5 Years
Level
Junior
Education
Certification
Administrative Support Assistant/Associate Resume
Objective : Administrative Support Assistant helps manage the administrative needs of the company, including billing, payroll, legal, HR, and human resources. This includes working with departments on a daily basis to prepare reports, manage time off requests and travel schedules.
Skills : Type 55 Wpm, File Maintenance, Human Resources, Supervisory.
Description :
Coordinate and schedule meetings, seminars and training.
Compile mail merges for direct mail solicitations.
Review and compose response letters within 24 hours from receipt of complaint mail.
Create Microsoft Access queries monthly for Unit reports.
Maintain and update reports and compose memo quarterly.
Track and maintain inventory and office supplies.
Research new addresses for all returned mail and email.
Experience
0-2 Years
Level
Entry Level
Education
Certification
Administrative Support Assistant/Pharmacy Cashier Resume
Headline : Dedicated and driven administrative professional with five years of successful experience improving best practice processes in the area of office administration. Recognized for my ability to work well under pressure, my attention to detail and accurately balance multiple assignments.
Skills : MIcrosoft Office: Word, PowerPoint and Excel, Spanish: Read, write and speak fluently.
Description :
Include creating flow charts and maintaining multiple training spreadsheets for all employees.
Creating and distributing New Worker Binders and orientation packets.
Creating and updating an inter department shared drive for Manuals.
Mentor and Support for Child Welfare Unit.
Managing and facilitating Back to School and Christmas for all children in Foster Care.
Organizing and Establishing current and new sponsors.
Assist with purchasing and documenting for all Foster Care purchases.
Maintaining and Creating Statistical data for multiple reports within the agency.
Experience
5-7 Years
Level
Executive
Education
Master of Science
Administrative Support Assistant Resume
Headline : Manage the administrative and personnel program processes of the organization and serve as liaison with the manpower/personnel offices; additionally, trains reservists in all tasks of the position.
Skills : Microsoft Office, Typing.
Description :
Received visitors and answered phones, referring to requested personnel or function or provided readily known non-technical information.
Initiated and reviewed office correspondence, distributes mail, maintains suspense files, schedules appointments and conferences, and maintains office calendar.
Accomplished clerical, and data-entry tasks in support of the administrative work of the office.
Coordinated timesheets with office personnel and input labor and cost codes utilizing Corps of Engineers Financial Management System (CEFMS).
Processed travel orders and purchases through CEFMS.
Updated training in ATMP as PM Training Coordinator.
Coordinated preparation of the Branch annual training plan and assisted employees in developing training goals and Individual Development Plans.
Reviewed training requests, ensuring they were within the Branch training plan, and verified the availability of funds and courses.
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