Arts Administrator Resume
Headline : As an Arts Administrator responsible for planning and organizing logistics relating to events, buildings, performers or artists, and other personnel. Working to secure funding for venues or specific events arrange venues, security, catering, and sale of tickets. Handling the programming for events, including booking performances and deciding on tours in the UK and abroad market performances and events.
Skills : Program management, Fundraising., Arts management, Budgeting, Grant writing, Event planning
Description :
- Developed new projects and initiatives in consultation with arts professionals and key stakeholders (local authorities, local government and communities, venue directors, and regional arts boards).
- Wrote or contributed to publications that accompany events and activities.
- Provided administrative support to managers, directors, and boards of trustees.
- Responsible for operational and office management issues such as venue accessibility, health and safety issues, and building maintenance.
- Ensured corporate and legal requirements were complied with and reported to the board of directors.
- Carried out strategic planning and making managerial decisions this is usually a requirement in more senior roles.
- Initiated improvements created style guides, and templates, and managed delegations.
Experience
5-7 Years
Level
Executive
Education
BBA
Associate Arts Administrator Resume
Objective : As an Associate Arts Administrator responsible for providing personal assistance to Antony Gormley and Vicken Parsons, including responsibility for organising maintenance of cars.
Skills : Grant writing, Strategic planning., Arts management, Budgeting, Grant writing, Event planning
Description :
- Organized travel arrangements for studio team members, traveling on behalf of the studio including applying for visas.
- Acted as the first point of contact for the studio for inquiries by phone.
- Coordinated and oversight, from managing posts and updating the contacts database, to scheduling meetings or ordering equipment.
- Assisted in inter- and intra-studio communications, keeping the workshop team informed on wider studio activities.
- Managed the daily IT requirements for staff and studio, such as overseeing the supply of computer equipment.
- Liaised closely with IT support to ensure issues are logged and actioned.
- Negotiated, put in place, and monitored insurance policies for artworks, buildings, employees, publicity liability, accident insurance, and travel insurance for staff working off-site.
Experience
0-2 Years
Level
Entry Level
Education
BBA
Assistant Arts Administrator Resume
Objective : As an Assistant Arts Administrator keeping records and archives up to date with relevant imagery and works details (Art logic training can be provided). Responsible for overseeing professional photography and retouching as well as having good photography, photo editing, and resizing skills.
Skills : Budgeting and finance, Event management., Arts management, Budgeting, Grant writing, Event planning
Description :
- Developed, managed, and coordinated all administrative functions of the application and panel process and all programs.
- Developed the schedules for each program and worked with program staff to ensure schedules were designed.
- Ensured all program materials were approved and posted well in advance of application deadlines, per schedule.
- Oversaw the scoring process, prepared letters and grant agreement forms, recorded grant payments, and recorded receipt of signed documents in the database(s).
- Ensured that application and final report materials were filed correctly and were accessible to staff.
- Maintained complete and accurate file copies of panel books or electronic PDF copies of panel books, rotating and discarding old books as needed.
- Prepared panel results for board review, media communications, and posting on the website.
Experience
0-2 Years
Level
Fresher
Education
BBA
Junior Arts Administrator Resume
Objective : As an Junior Arts Administrator ensured that all necessary documents and records were maintained and properly catalogued under the Arts Council record retention schedule and state/federal requirements.
Skills : Community outreach, Marketing and promotion., Arts management, Budgeting, Grant writing, Event planning
Description :
- Established a system of record-keeping and management that ensures that record retention schedules and procedures are followed as required in a timely and effective manner.
- Monitored the usage of the procurement card and served as the custodian cardholder.
- Ensured compliance with the Program Policies and Procedures for the custodian card.
- Provided direction and assistance to staff in preparing final report documents for grant programs that feed the federal reporting requirements for the National Endowment for the Arts.
- Worked with Executive Staff Advisor and other staff to complete and prepare final report documents for NEA.
- Undertook administrative tasks as required to support the Programming team.
- Assisted with the preparation of artist contracts and other resources, as required.
Experience
2-5 Years
Level
Junior
Education
BBA
Arts Administrator Resume
Headline : As an Arts Administrator preparing and maintaining welcome materials and handbooks for visiting artistic workers. Supporting artist care initiatives as they relate to programming activities (including catering, marking medical appointments for artists (if required), opening night functions, and gifts).
Skills : Staff management, Policy development., Arts management, Budgeting, Grant writing, Event planning
Description :
- Maintained processes for supporting the scheduling and communication of show schedules.
- Acted as a point of contact within the team for queries and administrative needs for artists.
- Responded to and redirected telephone calls, emails, and inquiries as required.
- Prepared and generated required data/reports and maintained information for required programs, team and Board reports.
- Booked and prepared rooms and required facilities and technology support for meetings, production rehearsals, and events, and assisted with service, as required.
- Organized travel and accommodation arrangements/bookings as required to support team activities.
- Coordinated with the events and functions, as required.
Experience
5-7 Years
Level
Executive
Education
BBA
Senior Arts Administrator Resume
Headline : As an Senior Arts Administrator responsible for creating and updating (Tessitura) database information/records and contact lists as required. Creating and revising administrative tools (forms, templates) as required.
Skills : Administrative tasks, Communication skills., Arts management, Budgeting, Grant writing, Event planning
Description :
- Managed basic team finance administration (accounts payable, monitoring expenditure within budget parameters).
- Liaised with the Director of Music, Head of Drama, and Performing Arts Technician regarding department requirements and tasks.
- Arranged music department bookings for Junior School parent's evening.
- Completed any reprographic tasks and created resources for department staff members.
- Ensured any department petty cash orders were processed in liaison with the finance department and ensured a clear and precise record of all orders was kept.
- Booked accompanists and resources when required.
- Arranged rooming and staff cover for events as and when required.
Experience
5-7 Years
Level
Senior
Education
BBA
Arts Administrator Resume
Summary : As an Arts Administrator monitored and managed tickets and reservations for events, alongside the Director of Music, Head of Drama, and Performing Arts Technician.
Skills : Leadership, Art knowledge., Arts management, Budgeting, Grant writing, Event planning
Description :
- Wrote and collated newsletter articles for the school newsletter and outside agencies.
- Assisted the Director of Music and Head of Drama in the planning of trips, including arranging quotes or resources.
- Responsible for managing the administrative workload of the Music and Drama Departments.
- Used School rooms or to send updates and messages to parents and students as required.
- Coordinated the contract process, including some negotiation, contracting, and invoicing of all artists and creatives.
- Efficiently tracked the artistic budget within each production, working closely with the Director of Artistic Planning.
- Participated in Artistic Planning meetings with the Executive and Artistic Director and Director of Artistic Planning.
Experience
10+ Years
Level
Management
Education
BBA
Arts Administrator Resume
Headline : As an Arts Administrator responsible for updating and improving contract documentation and processes to ensure they are fit for purpose and efficient.
Skills : Graphic design, Time management, Collaboration., Arts management, Budgeting, Grant writing
Description :
- Acted as a point of contact within the office for all queries and administrative needs for artists, and creatives.
- Ensured all artists from outside the US had the appropriate right to work certification and managed the visa process (when needed) of international artists.
- Organized accommodations for artists, creatives, and crew, and developed strong relationships with hotels, that provide those accommodations.
- Represented Cal Performances to artists/agents in finalizing details of fee negotiations and offers.
- Prepared offers and letters of agreement and developed performance agreements incorporating all terms.
- Developed and implemented arts programs that aligned with the organization's mission and goals.
- Collaborated with artists and educators to design engaging activities that attract diverse audiences.
Experience
5-7 Years
Level
Executive
Education
BBA
Arts Administrator Resume
Summary : As an Arts Administrator responsible for coordinating art exhibitions by scheduling dates, managing logistics, and liaising with artists and vendors. Ensuring smooth installation and de-installation while overseeing all related documentation and marketing efforts.
Skills : Conduct event marketing, Confidence in managing budgets., Arts management, Budgeting, Grant writing, Event planning
Description :
- Developed and managed the art gallery’s budget, including expense tracking and financial reporting.
- Prepared grant proposals and sponsorship requests to secure funding and support for gallery programs and exhibitions.
- Planned and executed educational art programs for schools and community groups.
- Collaborated with educators and artists to create engaging and informative workshops and tours that enhance public understanding and appreciation of the arts.
- Oversaw the acquisition and maintenance of the art collection.
- Ensured proper documentation, storage, and conservation of artworks while managing the deaccession process when necessary.
- Managed public relations and marketing efforts for art events and exhibitions.
Experience
7-10 Years
Level
Consultant
Education
BBA
Arts Administrator Resume
Summary : As an Arts Administrator developed promotional materials, coordinated media outreach, and maintained a strong online presence to increase visibility and audience engagement.
Skills : Flexible mindset, Organization, Problem solving., Arts management, Budgeting, Grant writing
Description :
- Supervised and mentored a team of gallery staff and volunteers.
- Provided training, and assigned tasks, and conducted performance evaluations to ensure the effective operation of gallery activities and programs.
- Coordinated art-related events and fundraising activities.
- Organized auctions, galas, and donor events to support the gallery’s financial goals and foster relationships with patrons and supporters.
- Created and implemented strategic plans for the gallery’s growth and development.
- Analyzed trends, set goals, and devised strategies to enhance the gallery’s profile and impact within the community.
- Ensured compliance with legal and ethical standards related to art acquisitions and sales.
Experience
10+ Years
Level
Management
Education
BBA
