Business Office Assistant Resume Samples

Description :

1. Answered all incoming calls and routed them to the appropriate departments/units.
2. Ordered all office supplies needed for the building Maintained service calls on all copiers Called for daily pickups to DHL and FEDEX Distributed bi-weekly payroll checks to employees.
3. Monitored all cameras and firewalls for the building.
4. Assisted the nursing department in making transportation arrangements for the doctor, surgery, and test appointments.
5. Assisted the Administrator with administrative duties to include copying, faxing, filing, emailing, and answering telephone calls.
6. Attended scheduled DSS appointments in Baltimore City, Baltimore County, and Howard County to make Long Term Care Medical Assistance applications for families/residents.
7. Updated Comp data with Medicare rug scores.

Experience

10+ Years

Level

Senior

Education

AAA

Description :

1. Responsible for ensuring that applications and new hires complete Affirmative Action paperwork and maintains the Applicant Data Log and New Hire Data Log.
2. Responsible for conducting all criminal background checks, Office of Inspector general (OIG) checks and E-Verify.
3. Maintained confidential personal and medical files.
4. Conducted quarterly audits of the files for employee background checks, licensing/credentials.
5. Established and maintained effective working relationships with all employees with the standard operating policies and procedures.
6. Gathered and prepared all in-service training, performance improvement (QPI) committees and other meetings as schedule and directed.
7. Participated in orientation, gather and prepare all paperwork and information on employee benefits and assists employees with completion of all forms.

Experience

5-7 Years

Level

Executive

Education

AAA

Description :

1. Answered telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries.
2. Opened and routed incoming mail; distributes correspondence and other material to appropriate people.
3. Performed a variety of routine typing assignments as appropriate to the position; may draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; creates and mails form letters.
4. Copied materials as requested.
5. Sent facsimiles.
6. Established, maintained, processed, and/or updated files, records, and other documents.
7. Scheduled appointments, meetings, and conferences.

Experience

10+ Years

Level

Senior

Education

BA

Description :

1. Assisted the Business office Manger with A/R, A/P, Billing and resident account functions.
2. Insuranced follow up/correcting problems to have claims processed for payment.
3. Balanced census, inputs discharges and admits Collects and files documents, correspondence and other printed matter.
4. Created and updated files and records using PC or terminal.
5. Performed various routine office duties such as assisting with mailings, answering telephones and taking and relaying messages.
6. Discussed financial responsibility for services rendered, assist with payment options and processes to patients and/or parties responsible for payment.
7. Coordinated doctor's appointments out therapy appointments.

Experience

0-2 Years

Level

Entry Level

Education

BA

Description :

1. Assisted with and documented established services, and objective log on a weekly basis as well as insurance changes.
2. Responsible for training and development of staff and new hires to the facility in the Stockbridge area of Georgia.
3. Interacted directly with a diverse population of clients as well as addressed and responded to various inquiries and concerns.
4. Coordinated customer contract approval procedures with financial organizations so as to determine and match the need of current and potential clients.
5. Obtained and processed applications of titles, retrieved DMV procedures and reports, and auction processes inaccurate fashion.
6. Ensured the quality control of CarMax's procedures, equipment functionality, and regulatory compliance.
7. Maintained up-to-date computer-based data and manuals with reference to clientele's information.

Experience

2-5 Years

Level

Executive

Education

Business Management

Description :

1. Assisted area BOC's and newly acquired buildings BOC'S covered for other BOC's while on vacation etc.
2. Administered compensation: benefits and performance management systems, and safety and recreation programs.
3. Identified staff vacancies and recruit: interview and select applicants.
4. Allocated human resources: ensuring appropriate matches between personnel.
5. Provided current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
6. Performed difficult staffing duties: including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
7. Advised managers on organizational policy matter: such as equal employment opportunity and sexual harassment, and recommend needed changes.

Experience

2-5 Years

Level

Junior

Education

Associates

Description :

1. Worked in the Business Office of a long term care facility, to assist with multiple duties.
2. Managed accounts payable/receivable(coding, recording and reconciling), assisting Human Resource director with employee records, new hire procedures and collecting all necessary documentation for licensing, certification etc.
3. Assisted with processing payroll for the facility, which included maintaining and updating employee payroll profiles(vacations, sick leave, shift changes and time corrections).
4. Assisted with the reconciliation of the patients' Trust accounts and the office petty cash accounts.
5. Responsible for the phone system such as rolling the phones in the morning and afternoon.
6. Greeted the public and clients and directing them to the correct staff member.
7. Prepared outgoing mail and distribute incoming mail.

Experience

5-7 Years

Level

Executive

Education

Business Administration

Description :

1. Performed a variety of financial functions, including billing, collecting, resident trust accounting, payroll, accounts receivables and accounts payable functions.
2. Assisted in hiring and training of the business office staff.
3. Responsible for all patient related accounts receivable balances including Medicare, Medicaid, Insurance, Private and Other Payers to ensure accurate balances, timely billing and collections.
4. Responsible for front end collections of A/R balances due from residents while in-house Responsible for month-end closing of billing system in accordance with company policy and timelines.
5. Ensured patient bills and collection letters are processed accurately and timely.
6. Ensured payroll records are processed accurately and timely.
7. Ensured accounts payable invoices are processed accurately and timely.

Experience

7-10 Years

Level

Management

Education

BS Accounting

Description :

1. Designed reports and tracked leads from various sources to determine best marketing strategies.
2. Designed, implemented and tracked enrollment statistics.
3. Analyzed trends in marketing as it pertained to enrollment.
4. Made changes as necessary.
5. Assisted accounting with accounts receivables.
6. Maintained employee records, new hire materials, employee handbooks and processed paperwork.
7. Researched and recommended various options for capital improvements at FBO's (Crystal & Flying Cloud).

Experience

2-5 Years

Level

Executive

Education

Management

Description :

1. Answered telephones, routes calls, takes messages, and provides general information.
2. Greeted and directs visitors.
3. Answered routine inquiries.
4. Copied materials as requested; sends facsimiles.
5. Performed duties, such as taking care of plants or straightening magazines to maintain lobby or reception area.
6. Made travel arrangements for office personnel.
7. Openned, read, routed, and distributed incoming mail or other materials and answer routine letters.

Experience

2-5 Years

Level

Junior

Education

AAA

Description :

1. Sorted incoming and outgoing mail, according to type and destination, by hand or by operating electronic mail-sorting and scanning devices.
2. Greeted persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations.
3. Transmitted information or documents to customers, using computer, mail, or facsimile machine.
4. Performed administrative support tasks, such as proofreading, transcribing handwritten information or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.
5. Provided information about establishment, such as location of departments or offices, employees within the organization, or services provided.
6. Collected, sorted, distributed, or prepared mail, messages, or courier deliveries.
7. Kept a current record of staff members' whereabouts and availability.

Experience

0-2 Years

Level

Entry Level

Education

High School Diploma

Description :

1. Operated office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
2. Maintained and updated filing, inventory, mailing, and database systems, either manually or using a computer.
3. Compiled, copied, sorted, and filed records of office activities, business transactions, and other activities.
4. Completed work schedules, manage calendars, and arrange appointments.
5. Reviewed files, records, and other documents to obtain information to respond to requests.
6. Troubleshoot problems involving office equipment, such as computer hardware and software.
7. Processed and prepared documents, such as business or government forms and expense reports.

Experience

0-2 Years

Level

Entry Level

Education

Diploma

Description :

1. Coordinated billing and collects from multiple sources of revenue such as Medicare, Medicaid, cash from families and patients along with insurance companies.
2. Maintained comprehensive working knowledge of government billing regulations including Medicare and Medicaid regulations.
3. Monitored timely and accurate preparation of daily deposits and posting to the billing system.
4. Ensured monthly bank reconciliations are preformed in a accurate and timely manner for the residents trust, checking, and petty cash bank accounts.
5. Maintained the confidentiality of all resident care information including HIPPA regulations.
6. Collected and compiled data for the preparation of the annual Medicare cost report.
7. Maintained and updated computer systems for file maintenance and audit patient database system Meets with residents and families to assess possibility of being placed on Medicaid for additional financial assistance by completing requested Medicaid applications and gathering requested documents needed.

Experience

10+ Years

Level

Consultant

Education

Associates In Liberal Arts

Description :

1. Used computers for various applications, such as database management or word processing.
2. Answered telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
3. Collected and deposited money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
4. Created, maintained, and entered information into databases.
5. Set up and managed paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
6. Operated office equipment, such as fax machines, copiers, or phone systems.
7. Completed forms in accordance with company procedures.

Experience

2-5 Years

Level

Junior

Education

High School Diploma