A City Clerk also known as the Municipal Clerk or City Secretary, works for the city council and undertakes to perform a variety of clerical duties adhering to legal requirements. A well-drafted City Clerk Resume gives a list of the following core duties – recording minutes of council meetings, drafting agendas, filing municipal records, recording and editing minutes; acting as liaison between the council and the public; preparing and maintaining official reports, coordinating municipal elections, transcribing and proofreading documents, distributing correspondence to public and making sure the municipal records are accessible for the public.
Typical requirements for the position include – prior work experience, computer skills, knowledge of software applications, excellent communication skills, ability to comply with federal, state and local laws and regulations. A Bachelor’s degree in public administration or business administration is the common qualification seen on job applications.
Summary : Highly qualified City Clerk with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and the collaborative environment on which your company prides itself.
Skills : Great computer skills, excellent with people, experience in accounting, bookkeepting, and clerical duties.
Description :
Performed the statutory duties of a city clerk so that the administrative responsibilities of the city were carried out in a prompt, efficient, and lawful manner.
Maintained an ordinance book, acted as custodian of the city's seal and records, signed official papers for the city, assisted in issuing all business licenses, post and publish notices, ordinances, and resolutions as required.
Prepared and submitted various government reports.
Participated in planning for the next budget by compiling past expenditure figures, estimating future costs, and making determinations of new budget figures, and other duties as assigned by the mayor.
Notified officials of their appointment of an election, certified results of city elections.
Greeted callers and visitors to city hall, responded to inquiries about city business, took complaints about city ordinances and policies and responded to them in an appropriate manner, responded to information requests, and worked with city staff, and mayor on a daytoday basis.
Collected court-mandated fees and ensured that documents and equipment were prepared and ready for court proceedings.
Experience
7-10 Years
Level
Management
Education
Business Administrative
City Clerk III Resume
Summary : To obtain a challenging post at your reputable organization that will utilize both educational background and professional experience to contribute to the organization's goals and provide excellent opportunities for career development and growth.
Skills : Microsoft Word, Microsoft Excel.
Description :
Provides essential support to the City Council and Senior Staff with record-keeping, licensing, election support, Council packet preparation, public notices, and routine administrative and clerical tasks.
Serves as an informational resource for Staff, City Council, other organizations and the public.
Coordinates staff response to general questions from citizens, Mayor, Council, and other relevant parties and/or government entities, as directed.
Coordinates the preparation of agendas and support material for the City Council meeting and other meetings as needed.
Responsible for the timely and accurate preparation, posting, dissemination and presentation to City Council of documentation relevant to Council business and Committee meetings.
Attends all City Council and Planning Commission meetings; produces minutes, and records actions taken by the Council and Planning Commission.
Ensures the posting of legal notices including the publication, posting, and distribution of legal notices for public meetings and hearings.
Experience
7-10 Years
Level
Executive
Education
Diploma
City Clerk II Resume
Summary : Secure a position in a team environment where contribute with my education, experience, interpersonal skills, and have the opportunity for professional growth.
Skills : Office Management, Excel, Word, Spss, Spreadsheets, Powerpoint.
Description :
Responsible for administering, preparing, publishing, posting, and distributing of Commission and Board agendas and agenda packets within the guidelines of the Open Meetings Act.
Assisted in preparing reports and briefings, participates in special initiatives, studies, and projects for City Council Agenda Packets.
Research recently passed state legislative bills for city impact.
Draft public statements for the city manager, mayor, and city council on the state of the city.
Communicated and utilized multiple strategies for citizen engagement to include mailings emails and social media engagements.
Write and send in news releases about ordinance changes and jobs posting to the newspaper for posting.
Process and collect payments for building permits.
Review building permits for accuracy and completeness.
Experience
7-10 Years
Level
Management
Education
Masters Of Urban
City Clerk I Resume
Objective : Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.
Skills : Microsoft Office Suite.
Description :
Manage all services and activities within the city clerk's office, establishing and administering policies and procedures.
Screen, hire, train, supervise and motivate staff, establishing expectations and mentoring for achievement.
Implement discipline and termination procedures when necessary.
Publish all city ordinances, resolutions, proclamations and legal notices.
Prepare and assemble agendas and meeting packets for city council meetings, posting public data as required and recording/distributing minutes.
Maintain accountability for all legal documents, ordinances, resolutions, bonds, contracts, agreements, deeds and city contracts.
Coordinate municipal elections, oversee voter registration, instruct temporary election staff, and ensure adequate inventory.
Experience
2-5 Years
Level
Junior
Education
B.S. In Business Administration
Sr. City Clerk Resume
Summary : Dedicated Municipal Clerk with 10 years of experience combining management and customer service expertise in Financial and Human Resources Management and Customer Service. Looking for a position that allows to use interpersonal skills and personality in a municipal business environment.
Skills : Activity certification in two weeks.
Description :
Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
Issue public notification of all official activities or meetings.
Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
Prepare meeting agendas or packets of related information.
Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
Experience
10+ Years
Level
Senior
Education
Diploma
Jr. City Clerk Resume
Objective : Highly qualified City Clerk with experience in the industry. City Clerk is responsible for the administrative and financial operations of the city. This includes compiling, filing and handling all city documents. It also includes working closely with the city’s legal department to ensure compliance with state and federal laws, while being responsive to the needs of the community.
Skills : Customer Service.
Description :
Performed Administrative and Secretarial support for the City Council members.
Attended all council meetings and typed meeting minutes, provided agendas and compiled information for each Council member.
Attended all conferences and training pertaining to water, wastewater, gas, and refuge.
Managed Medical/Dental benefits, payroll, utility billing and monthly reconcile of all accounts, in accordance with all applicable laws, regulations, policies, and procedures.
Daily cash balance and deposits to the bank.
Reviewed and issued CMB licenses to customers after the approval process during council meetings.
Maintain all Ordinance and Resolution documents to be logged and filled monthly.
Experience
2-5 Years
Level
Junior
Education
Business Administration
Associate City Clerk Resume
Summary : Especially in a people oriented organization where there is a need to assure a broad and cooperate effort through the use of sound planning, strong administration and persuasive skills to achieve common goals.
Skills : Mictosoft Office, Microsoft Excel.
Description :
Responsible for daily operations and communication with elected officials.
Helped develop policies and procedures, annual budgets, administrative reports, ordinances and codification and solicitation of bids on city projects.
Excellent customer service and satisfaction are strengths.
Required to meet state and federal mandates, population and demographics reports, and grant administration with the federal and state agencies.
Worked with employees on benefits packages and retirement plans.
Responsible for tax billing and collections, placed liens on delinquent accounts.
Accounts payable and receivable, meetings and minutes.
Experience
10+ Years
Level
Senior
Education
Certification In Government
Asst. City Clerk Resume
Summary : Senior Vice President Government Division, Proposal/Capture Manager and Business Development for Information Technology small business that developed contracts with State, Local and Federal governments. Developed strategies and approaches to increase volume of business for Small Business 8(a) and increased win ratio by 75%.
Skills : Contracts Management, Program Management, Logistics Management.
Description :
Formulated City budgets for general, streets, police and parks and recreation departments utilizing MML formats.
Created monthly Council agendas and related documentation.
Created and/or coordinated with City Attorney for all Resolutions and Ordinances for Council to vote on.
Managed all election material, filings and submissions with Ray County and State of Missouri.
Managed all financial obligations of the City: paying bills, collecting fees, and reports to council.
Managed all tax filings, both Missouri and Federal including W2s.
Created and implemented FEMA projects for disasters that were designated by FEMA.
Managed timekeeping and payroll for city employees.
Experience
7-10 Years
Level
Management
Education
Public Administration
City Clerk/Supervisor Resume
Summary : City Clerk is responsible for the city's daily operations and is responsible for the city's day-to-day communications with city staff, citizens, media, and other stakeholders. The City Clerk is responsible for the processing of all applications for permits, licenses and contracts, including preparing invoices and receipts.
Skills : Microsoft Word, Microsoft Excel, Administrative Assistant, Customer Service, Payroll, time and leave, Counseling.
Description :
Provided support to City Manager and City Council on all administrative levels, including document preparation and management.
Prioritized and completed daily tasks and projects including gathering and organizing materials for City Council meetings, developing agendas and meeting packets, as well as preparing minutes.
Standardized filing system to enable staff to easily locate accurate information.
Communicated with public via phone, email, correspondence and in person.
Researched and responded to public information requests in a timely manner.
Researched State and Municipal laws and statutes.
Served as secretary on Local Option Tax Committee.
Experience
7-10 Years
Level
Consultant
Education
Business Administration
Deputy City Clerk Resume
Summary : Seeking employment to expand administrative assistant skills. Strong work ethic, enjoy detailed work, and have excellent problem solving skills. Possess good organizational skills and work well with people.
Skills : Quickbooks, Microsoft Office, Payroll, Data Entry, Typing.
Description :
Manage six staff, serving as an office manager to coordinate the day to day operations of the office.
Supply human resources services including payroll and benefits administration.
Maintain the financial health of the organization by managing accounts payable and accounts receivable.
Successfully pass a bond issue funding street repair, rec center projects, and a new city hall building.
File city records and maintains the file management system, performing data entry as required.
Implemented new software to improve efficiency and reduce the required man hours.
Achieved reelection twice by proactively meeting constituent needs.
Experience
7-10 Years
Level
Management
Education
MS
City Clerk Resume
Headline : Committed and motivated Administrative Assistant with exceptional customer-relation and decision-making skills. Strong work ethic, Professional demeanor and great initiative. Strong communication and computer skills.
Skills : Ability to multitask, Answer multiple phone lines, over 10+ years of customer service experience.
Description :
Responsible for city accounts payables, financial reports, and reviews accounts receivables for deposits, and payroll preparation.
Custodian of city's official records and public documents.
Prepared and certified all city documents, maintained all city records and documents.
Attended regular and special City Council meetings and performed accurate recording of all meetings.
Prepared and maintained agendas and minutes of meetings.
Prepared and distributed businesses licenses.
Administered oaths of office to public officials and Police Department staff.
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