A City Secretary works for the city council and performs a variety of Clerical and Secretarial duties and legal tasks such as filing municipal records, drafting agendas, and taking records of minutes of council meetings. A well-drafted City Secretary Resume indicates the following duties and tasks – recording and editing minutes of the council meetings; acting as a liaison between the city council and the public; recording data and ensuring that documents are sorted and filed; utilizing computer database and software; preparing and maintaining official reports, legal documents, and financial records; typing and proofreading documents; and distributing public correspondence and ensuring that the municipal records are accessible to the public.
The most sought-after skills for the post include – computer skills and knowledge of software applications, strong interpersonal skills; time management and organizational skills; the ability to comply with all federal, state, and local laws and regulations. A degree in the field of Business Administration, public administration, or a related field is mandatory.
Objective : As a City Secretary, responsible for Processing open records requests by receiving the request, submitting the request to the proper department and/or attorney if necessary, tracks and forwards the response to the requestor.
Skills : Payroll, Microsoft Office Suite, Scheduling.
Description :
Reconciled bank statements and assists with the annual audit.
Responsible for ordering office supplies, cleaning supplies and various department supplies and tools for use by Public Works, Police, and Fire Departments.
Resolved conflicts between citizen and City council and other various departments.
Used Office management, procurement, bookkeeping, human resources, research, execution of documents.
Prepared the annual operating budget.
Improved the budget format and improved the accuracy of budget forecasts.
Prepared and compiled documents necessary for the administration of the annual General Election.
Experience
2-5 Years
Level
Executive
Education
High School Diploma
City Secretary Resume
Summary : City Secretary with 3+ years of experience in Interacting professionally and respectfully with the public, coworkers, and others in the course of daily work, and also Regular and timely attending is required for this position.
Skills : Interpersonal SKills, City Secretary, Record Management Operations.
Description :
Performed a variety of responsible and confidential administrative and secretarial duties in support if the City Secretary's office, Mayor and Council members.
Prepared agenda for City Council meetings.
Participated in assembling City council agenda packets.
Maintained ordinances and resolutions; record information in various logs and databases; distribute copies as required.
Participated and assisted in the administration of the City Secretary's office.
Assisted in the preparation of the city's annual budget.
Performed a wide variety of responsible and confidential secretarial and administrative duties for the Mayor's office.
Experience
7-10 Years
Level
Management
Education
GED
City Secretary Resume
Objective : Seeking a City Secretary position with an outstanding career opportunity that will offer a rewarding work environment along with a winning team that will fully utilize management skills.
Skills : Microsoft Office, Scheduling Meeting, Good Communication SKills.
Description :
Acted as a general accountant of the City.
Kept in books all regular accounts of the receipts and disbursements of the funds of the City.
Maintained and preserved files of city documents and records.
Attended and recorded minutes for City Council Meetings.
Prepared and maintained ordinances, resolutions, and provided city seal as approved.
Prepared monthly financial statements to city council and monitors department budgets.
Oversaw the complete and timely review of transactions to ensure the accuracy of accounting records.
Experience
2-5 Years
Level
Executive
Education
Diploma
City Secretary Resume
Headline : City Secretary with 5+ years of experience in Attending city Council Meetings and is responsible for the preparation, distribution, and indexing of the official minutes, Attending bid openings on public works and electrical contracts.Manage the daily, weekly, and monthly agenda and arrange new meetings and appointments.
Skills : Administrative Skills, COding, Good Gramaticle SKills.
Description :
Maintained monthly and quarterly reports for insurance/retirement/liability.
Processed payroll for 5 employees.
Processed monthly agendas and minutes for the City Council, 4A & 4B and Planning & Zoning Committee meetings; and posted agendas for City Council meetings.
Researched projects for Mayor and City Council.
Served as back-up City Secretary in his/her absence; assists in supervision and instruction of support staff.
Responded to requests and inquiries from citizens, staff, and City Council.
Prepared, proofed, and posted City Council agendas.
Experience
5-7 Years
Level
Executive
Education
GED
City Secretary Resume
Objective : City Secretary with 2 years of experience in Coordinating with various departments for the completion of work orders, and also Serving as a customer service representative for the City Council with comprehensive knowledge of city processes.
Skills : Records Management, Procurement, Bookkeeping, Reconciliation, Payroll, Office Management.
Description :
Supervised office support personnel.
Processed employee payroll-biweekly; including employee benefits and leave management.
Prepared and organized the City Council's agendas and minutes.
Maintained city records, to include but not limited to: personnel, contracts, customer and city accounts, tax rolls, and historical.
Timely processed all open records requests.
Assisted in rewriting City policies and ordinances.
Researched municipal laws and adhered to them promptly.
Experience
2-5 Years
Level
Executive
Education
BS
City Secretary Resume
Objective : As a City Secretary, responsible for Attesting Mayor's signature on all official documents, Maintaining and distributing Ordinances and Resolutions, and keeps all contracts made by the City Council other than construction contracts.
Skills : MS Office, Data Entry, Interpersonal SKills.
Description :
Served as the Human Resource Director for the city.
Revamped their entire filing system to increase efficiency and bring them into compliance.
Wrote job descriptions for all employees.
Rewrote and updated the personnel manual to reflect compliance with ADA and FMLA.
Maintained all official public records.
Processed semi-monthly payroll.
Monitored the city's financial records and daily accounting.
Experience
2-5 Years
Level
Executive
Education
MS
City Secretary Resume
Objective : Seeking a City Secretary, responsible for Managing Administrative staff to include Admin. Assistant, Treasure, and Billing, Keeping the City seal and takes custody and maintains all books, records, papers, documents, and files of the City Council.
Skills : Microsoft Excel 2010, Customer Service, Multitasking.
Description :
Scheduled, organized, and performed pre-council meeting actions, processes follow-up actions after meetings.
Posted meeting minutes and notices to the website.
Maintained Board and Commission member rosters.
Prepared appointment and reappointment information.
Prepared certificates of appreciation.
Posted all board and commission agendas.
Compiled information for elections; maintains election website.
Experience
2-5 Years
Level
Executive
Education
High School Diploma In Business
City Secretary Resume
Summary : City Secretary with 7 years of experience in Providing and/or coordinates staff and boards and commissions members training and development in accordance with established policies and procedures, and also working with employees to correct deficiencies.
Skills : Payroll SKills, Record Management SKills, Good Communication Skills.
Description :
Prepared meeting minutes, transmittals, and memorandums for organizational support.
Successfully established effective systems for record retention.
Improved communication efficiency as the primary liaison between departments, city council, and customers.
Supported City Manager through personal document management, calendar organization, and collateral preparation for meetings.
Maintained agenda management software and Board and Commission management program.
Printed, scanned, and filed various documents.
Answered department phones; orders office supplies.
Experience
7-10 Years
Level
Management
Education
BA
City Secretary Resume
Objective : City Secretary with 3 years of experience in Posting agendas and legal notices, and removes and date stamps posted agendas and legal notices, and also Assisting in the preparation of City Council minutes, including proofreading.
Skills : Multitasking, Interpersonal Skills, Problem Solving Skills.
Description :
Wrote grant to build new Animal Shelter in Ralls.
Implemented changes to the payroll schedule.
Co-wrote Personnel Policy & Procedure Manual.
Worked as the Personnel Officer and maintaind employee personnel vacation and sick leave and payroll records.
Completed payroll reports and Worked with highly sensitive information and materials and maintained the confidentiality of the same.
Screened calls, visitors mail.
Responded to request for information and assistance in resolving citizens' concerns and complaints.
Experience
2-5 Years
Level
Executive
Education
GED
City Secretary Resume
Summary : As a City Secretary, Responsible for all federal/state filing reports along with payment for city sales taxes, water/sewer report, and city court. Experience in Performing budgeting duties such as project planning, budget preparation, administration, and expenditure review.
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