A Conference Planner is a professional event planner who coordinates and plans all aspects of events, conferences, and other professional meetings. The job description entails arranging meeting locations, transportation, and other details. A well-written Conference Planner Resume mentions the following duties and responsibilities – meeting clients to understand the purpose of the event or meeting; planning the scope of the event, including location, cost, and time; soliciting bids from venues and service providers, inspecting venues to ensure that they meet the client’s requirement; reviewing event bills, and monitoring events.
Employers normally seek those possessing the following skills and abilities – strong communication skills; the ability to make quick decisions, customer-service skills; strong and positive negotiation skills; and knowledge of managing resources and people wisely. Most of these planners have a degree in relevant fields such as hospitality management or related.
Objective : A highly capable and self-motivated event planning expert with more than six years of experience in the field. Utilizes budgeting, contract negotiation, and costing skills to achieve promotional goals within strict budget constraints. Delivers high impact events and drives branding campaigns through meticulous planning and skilled coordination.
Skills : Outlook, Adobe, Certain, Unifocus, Salesforce And Gifts.
Description :
Managed conference planning logistics in the Foundation's Environment and Community Programs supporting the associated Directors.
Calendared and scheduled meetings, planning, issue resolution and business writing.
Strategically pursued Environment Program goals to attain impact and visibility in the water sector on a national scope.
Developed planning processes interfacing with organization management, and their staffs to attain budget numbers completing 25-30 conferences and briefings per year.
Researched, planned and lead Environment Briefing Programs and presentations to create public understanding and support to water-focused organizations.
Planned public meetings/presentations aimed at community interest groups to stimulate water advocacy and bring together community stakeholders to support economic development.
Lead, analyzed and integrated changes to accomplish fiscal goals and community program outreach.
Experience
2-5 Years
Level
Executive
Education
GED
Conference Planner Resume
Summary : Highly motivated and detail oriented conference planner with over 10 years of experience in planning, strategizing, communicating, and executing a wide array of events that include meetings, conferences, poster sessions, receptions, network outings, parallel sessions, and webinars. Excellent record in government meeting planning and success in organizing, marketing, and coordinating webinars and webcasts.
Exclusively manages logistics for meetings, conferences, and webinars in support of a leading DoD research and development agency's science and technology department.
Responsible for planning and coordinating large and small events for leading researchers, world-renowned scientists, and subject matter experts.
Responsible for managing and maintaining vendor relationships, speaker procurement, cost analysis, presentation management, accommodations, audio-visual setup, event flow, menu selection, and onsite management.
Acted as a direct point of contact and liaison to clients, vendors, and participants to ensure smooth coordination and execution of webinars and face-to-face meetings.
Conducted site selections to locate meeting facilities and negotiate contracts with facilities and vendors to provide cost-saving solutions.
Prepared, tracked, summarized budgets for meetings, calculate registration fees, and monitor payments.
Responsible for managing outreach schedule, cataloging, inventorying of exhibit assets, and maintaining the budget of booth deployments and popup display to outreach events, tradeshows, and conferences.
Experience
10+ Years
Level
Senior
Education
BA In Marketing
Conference Planner Resume
Summary : A highly organized and motivated individual with 10 years of experience in event planning, public relations, management, marketing, training, media and graphic design.
Responsible for the full cycle facilitation of conferences, meetings, seminars, events, black-tie dinners, silent auctions, luncheons, and golf tournaments for associations, corporations, and organizations varying in size from 25 - 2000 attendees.
Duties included site selection and contract negotiations through on-site and post-event management.
Negotiated and prepared hotel contracts to full execution and prepared guidelines for corporate travel agencies.
Served as liaison with clients and vendors to identify new hotel properties, procure favorable hotel contracts, and manage staff, contractors, and vendor hotel blocks during events.
Conducted, coordinated, and prepared site research reports for clients to ensure that all net income goals were met.
Assisted corporate management teams in the preparation and analysis of budget estimates.
Coordinated, executed, and finalized all ground/air transportation, room set-up grids, audiovisual, food and beverage, telephone/computer/fax line requests, meeting room assignments, marketing materials, signage, and entertainment.
Experience
10+ Years
Level
Senior
Education
GED
Conference Planner Resume
Objective : Seeking a Conference Planner position with an outstanding career opportunity that will offer a rewarding work environment along with a winning team that will fully utilize management skills.
Organized, prioritized, and coordinated multiple event activities in a fast-paced team environment while meeting critical deadlines.
Contracted and supervised vendors, temporary staff, processed and reconciled all final invoices for payment.
Design and maintain registration website that communicates research and development opportunities for future performers, creates meeting invitations and disseminates material, and produces information print materials.
Effectively managed onsite staff during meetings/conferences and webinars.
Coordinated outreach program with select Midwest Colleges by selecting Honor students to attend conferences as participants.
Managed annual art exhibition to acknowledge the Fine Arts in public schools and establish more visibility within the community.
Reviewed client billing before, during, and after the conference to ensure budget conformance.
Experience
2-5 Years
Level
Executive
Education
MS
Conference Planner Resume
Summary : Conference Planner professional with 20+ years of experience in various business and manufacturing environments. Demonstrated ability to lead, effectively prioritize work, make sound decisions, and solve problems while working in a deadline-driven environment. Highly analytical and detail-oriented with excellent communication skills. Adaptive to continual changes in the work environment while maintaining an eye on company/departmental objectives.
Skills : MS Office, Written Communication.
Description :
Met with prospective clients, gathered needs analysis, provided facility tours and finalized contracts Generated contracts, and supported 40 corporate events ranging from 40 - 350 participants per conference.
Managed 95 individual events representing over $1.2M in revenue.
Often handled five conferences simultaneously during a one-week timeframe.
Led a team consisting of IT, Finance, and Hotel Management to understand how to use Visual One software.
Saved $10K by instituting a self-training system as opposed to formalized training.
Executed Visual One training automated tax extraction, lessened manual error, and reduced redundancy in multiple systems.
Daily Management of internal team deliverables per corporate and individual event requirements.
Experience
10+ Years
Level
Senior
Education
GED
Conference Planner Resume
Headline : Managing event/meeting logistics, including food beverage requirements, room blocks, technical provisioning, vendor coordination and management, pre-event logistics/operational details, and on-site event management.
Skills : Microsoft Office, Customer Service, General Administrative Efficiency, Multi-tasking, Professionalism, Strong Sense Of Organization.
Description :
PowerPoint designed and set up for conferences and events.
Executed team travel plan coordinator.
Main contacted for conference inquiries from attendees and sales managers at the conference site.
Traveled to and from the conference site to inspect and communicate with the necessary individuals in charge of hosting the event.
Ensured budget and negotiate better costs for travel and hotel expenses related to events.
Designed work on travel documentation for attendees and mass mailings of specified documents before each event.
Traveled to each conference and assist in the execution of presentations for each event speaker.
Experience
5-7 Years
Level
Executive
Education
GED
Conference Planner Resume
Objective : Experience and insightful Project Coordinator with exemplary skills in project management, program support, task scheduling, staff training, resource allocation, contract management, risk management, problem-solving, and conflict resolution. Serves as a subject matter expert and resource to project managers and provides expert guidance/direction related to managing links between schedules.
Skills : Microsoft Office, N-CERTS, Internet Applications.
Description :
Actively delivered outstanding technical, managerial, and administrative support within virtual and physical forums.
Directed forum planning sessions/meetings and recorded official minutes.
Established meeting registration rosters and networking lists.
Interacted with subject matter experts and accommodated all customer requirements.
Coordinated conference of 300 participants, ensuring event transpired in a well-organized, seamless fashion, and handled emerging issues with absolute professionalism to ensure complete customer satisfaction.
Ensured an effective online presence through collaborative partnerships with the web team.
Planned and produced high-level, invite-only conferences delivering tremendous educational value, valuable networking opportunities, and exceptional overall experience for C-Suite executives from healthcare organizations throughout the country.
Experience
2-5 Years
Level
Executive
Education
Associate Of Science
Conference Planner Resume
Objective : To obtain a long term Conference Planner position with a progressive company that will allow me to grow, learn, teach, and contribute to the growth of the company while earning a competitive income.
Managed all aspects of event planning for all levels of management ranging from 20-300 people, including hotel bookings, the location in which to host the meeting, detailed banquet events, negotiate room reservations, technology needs, dining and entertainment, and other special programs necessities.
Generated, administered, and monitored online registration and billing for all itineraries.
Wrote course logistics and travel information for clients, vendors, speakers, and participants.
Designed, maintained, and updated online GE Connect/GE Library websites for each course.
Produced weekly, monthly and quarterly status reports to track course enrollment, ensuring annual targets are met.
Developed and maintained relationships with outside vendors, transportation companies, hotels, production companies, and photographers ensuring they remain under/at budget.
Planned and coordinated corporate events for up to 500 guests and Hot air Balloon events.
Experience
2-5 Years
Level
Executive
Education
Associate In Computers
Conference Planner Resume
Headline : Six years faultless record of event planning combined with discerning experience in planning, designing, arranging, and coordinating every detail of various types of events such as corporate events, conferences, Focus on arranging special events and executing such events business meetings and various social events.
Attended by 520 conference attendees Three-day conference held at the Baltimore Marriott Waterfront Welcome Reception at the Horseshoe Casino Baltimore Power Sessions held on education, health, wealth, civil rights, and technology with thought-provoking, industry leaders and professionals.
Attended committee meetings as well as steering committee meetings and take minutes.
Attended post-conference de-briefing to assess all points of the three-day conference.
Assisted with managing budget limitations/Initial budget of $300,000.
Responsible for the guest registration and check out, and dealt with guest inquiries and complaints.
Outlined conference details by documenting schedules, creating diagrams, and working with five-star hotels/resorts to ensure continual flow and seamless execution.
Analyzed and managed hotel RFP's in determining property selection.
Experience
5-7 Years
Level
Executive
Education
Bachelor's In Mass Communication
Conference Planner Resume
Summary : An experienced Conference Planner professional with more than 14 years of experience in meeting logistics, contract negotiation, travel coordination, speaking engagement organization, budget reporting, cost analysis, and document preparation for non-profit associations, private organizations, academic and government agencies.
Skills : Word, Excel, And EBMS, Multitasking.
Description :
Built a foundation of trust, loyalty, and resulted in repeat business.
Arranged guestrooms for conference attendees.
Reservation/Front Desk Manager Ye Olde England Inne, Stowe, VT Booked rooms and suitable packages by promoting services and amenities of the Inne and community.
Coordinated and reserved all conference room reservations, taking into consideration meeting start and end times, the number of attendees in each room, food and beverage orders, A/V requirements, and any other client specification.
Assisted clients with ensuring each aspect of their meeting are executed according to their specifications.
Coordinated facilities service requests and communicates them to the appropriate internal support departments such as building maintenance, IT, and mailroom.
Demonstrated professional judgment and strong decision-making ability based on company policy and precedent.
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