A Confidential Secretary takes responsibility for providing clerical and administrative support to the executives of the organization. The duties that are listed on the Confidential Secretary Resume are – following dictated instructions; taking minutes, preparing confidential reports; writing letters, taking phone calls; making travel arrangements; managing employee’s files, compiling internal reports; attending meetings and noting all confidential matters; training the new hires, assisting with mailing, greeting guests and organizing schedules.
Those seeking this job role should be able to denote on the resume the following skills and abilities – strong technical skills, excellent writing and presentation skills; research abilities; computer literacy; discretion; the ability to respect the privacy of others; multitasking skills, professionalism, and relevant software knowledge. At a minimum, a high school diploma is sufficient, however, aspiring candidates can take postsecondary classes to gain secretarial skills and learn secretarial studies.
Summary : Seeks to work in a progressive company that will make use of leadership, analytical, and problem-solving skills, as well as extensive administrative and organizational skills, this will help to increase efficiency and productivity.
Skills : MS Word/Excel/Powerpoint/Outlook/, ARIBA, Concur, Visio, Lotus Notes, Sharepoint.
Description :
Responsible for the administrative support for the executive office.
Ensured staff members have the necessary resources to effectively complete and carry out their assigned roles within their field as well as support operations in other departments.
Assisted with organizational development efforts (team support, departmental meetings, luncheons, events, etc.); exercises independent thinking and decision making to support department and executive-level work, handles confidential information, and maintains tact and diplomacy in all situations.
Prepared and revised of correspondence include: special reports, spreadsheets, special events preparation, prepare internal and external notices, letters and memos, maintenance of data entry reports; and monitoring of time and accrual allowances.
Day to day responsibilities include but are not limited to, managing proposals and multiple projects, coordination of special events, accounts payable reconciliation, conference room, and calendar management, travel preparation, and perform other miscellaneous functions as needed.
Strategic administrative support requires a consummate team player that demonstrates a level of accountability and works well with others on team projects.
Interacted with senior personnel at all levels to obtain information required to create efficiencies, coordinate activities, and execute work processes.
Experience
10+ Years
Level
Senior
Education
BBA in Business Administration
Confidential Secretary Resume
Summary : Experienced with excellent skills in written and oral communication; proven multi-tasked; punctual, committed and take each job seriously, and will perform tasks beyond the call of duty. Enthusiastic and self-motivated with attention to detail.
Skills : Twenty Years Working In Business Environment, Excellent Computer, Organization, Human Resource Management.
Description :
Established a new filing system for the Engineering Department (Over 5,000 files).
Established Numerical Coded Work Order system to assist personnel in documenting man-hours worked.
Set up and maintained various logs and databases to track time management on various jobs.
Maintained CNG Fleet vehicles; Prepared Annual Report to State of Louisiana Excise Tax Division.
Scheduled and Set Up Meetings for Executive Conference Room.
Documented all Certification, Hazmat, and Safety Programs for all Maintenance, Construction, Production, and Operations Employees.
Worked with Team Members to host Water Works Conferences including hotel accommodations, bus tours, contests, entertainment, maps, booklets, and vendor booths, etc.
Experience
10+ Years
Level
Senior
Education
Professional Secretarial
Confidential Secretary Resume
Summary : Professional with extensive administrative experience, knowledge, and skills. Highly confidential in sensitive positions occupied, effective relationships with co-workers, customers, and departments in dynamic office environments with no direct supervision required.
Managed multiple confidential administrative projects and monitor progress to ensure deadlines are met.
Audited a variety of programs and processes as assigned for the purpose of ensuring compliance with established policies, procedures, and education codes.
Prepared written materials (e.g.agendas, rejection letters, memorandums, requisitions, etc.) for the purpose of documenting activities, providing written reference, and conveying information.
Maintained documents, files, and records (e.g.agendas, legal correspondence, minutes, requisitions, agreements, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.
Presented information on administrative procedures, services, regulations, etc.
Communicated information on behalf of the Superintendent to district staff, other districts, public agencies, etc.
Responsible for the training and oversight of two receptionist positions.
Experience
10+ Years
Level
Senior
Education
Associate in Arts
Confidential Secretary Resume
Summary : Looking to approach responsibilities with the aim of achieving organizations' set goals and objectives through effective and efficient management of available time and material resources.
Skills : Data Analysis, Forecasting, Billing, Account Management, Quality Management.
Description :
Answered telephone professionally, taking messages and screening calls for purpose of prioritizing.
Assisted with the preparation of documents for the General Manager.
Booked Appointments for the General Manager.
Communicated via phone and in-person with clients.
Filed clients' documents.
Organized and maintained an accurate filing system of all transactions.
Operated office equipment to include fax, copier, and telephone system.
Experience
10+ Years
Level
Senior
Education
Diploma
Confidential Secretary Resume
Summary : An experienced Confidential Secretary professional is now looking to obtain a challenging and rewarding career that offers opportunities for self-improvement and professional growth.
Skills : Meditech And Kronos, Microsoft Office Products.
Description :
Photocopy of documents for files, staff, and delivery to other offices.
Prepared itinerary for the General Manager.
Prepared minutes of meeting for the Managing Director, Company Secretary, and Board of Directors.
Executed complex administrative tasks while providing support to the Chairman of Diagnostic Imaging.
Coordinated schedules to reflect teaching and clinical obligations for 20 medical students.
Arranged annual receptions for 50 visiting professorships and business engagements.
Supervised over 30 full-time and volunteer faculty members' schedules.
Experience
10+ Years
Level
Senior
Education
AAS in Executive Secretary
Confidential Secretary Resume
Headline : Responsible and detail-oriented Confidential Secretary professional administrator with a vast knowledge of all aspects of finance and accounting, computer programs, policies, and procedures.
Skills : Microsoft Word, Excel, PowerPoint, Outlook, Access, Publisher and Internet Explorer; Peachtree and Quickbooks software.
Description :
Updated all school directories.
Scheduled conferences for the Superintendent and Board of Education members.
Organized special activities and fundraisers for Board of Education meetings, Education Foundation events and Central Administration functions.
Maintained strict confidence pertaining to students, parents, and employees of the district.
Prepared and edited correspondence for the Superintendent of Schools and Assistant Superintendents.
Created brochures, flyers, and certificates for special events and recognitions.
Monitored attendance and professional development for administrative staff members.
Experience
5-7 Years
Level
Executive
Education
BS in Business Management
Confidential Secretary Resume
Summary : Results-driven Confidential Secretary professional seeking a career with a dynamic organization would like to obtain an administrative position with a company offering professional growth. Also to provide outstanding interpersonal abilities that can be utilized.
Skills : Administration, Clerical, Data Entry.
Description :
Provided professional, executive administrative support to the Board of Directors and engineering staff.
Formatted and produced for certification project proposals and specifications, contract documents, and MS Department of Transportation project documents.
Created computer user-friendly forms for the public server.
Provided professional and timely client service.
Assumed accounts payable duties.
Provided professional and efficient front-office service to engineering and administrative staff as well as clients.
Maintained confidential files and other related engineering documentation.
Experience
7-10 Years
Level
Management
Education
B.A. in Music
Confidential Secretary Resume
Summary : Dedicated and focused Administrative professional, committed to approaching tasks with tenacity and attention to detail. Also to provide trusted dependable services in your organization and serve assiduously through an undiluted passion for excellence and creativity and to add value to the organization.
Skills : Data Management, MS Office Suite, Billing.
Description :
Responsible for providing admin/secretarial support to the HR Director, Compliance Manager, and Regional Compliance Manager.
Prepared & processed all travel & scheduled appointments & meetings via Lotus Notes
Maintained schedules and calendars for Executives.
Processed invoices for payment in a timely manner.
Served as secretary to an administrative official by assisting in maintaining contacts with other staff schedules.
Experience
7-10 Years
Level
Management
Education
BA in Music
Confidential Secretary Resume
Summary : Seeking to develop and be in a Confidential Secretary professional career in a dynamic and prolific organization where a conducive atmosphere is provided for the contribution of staff's maximization of goals and objectives of such an organization.
Skills : Event Management, Veteran And Community Outreach, Sales, And Brand Awareness.
Description :
Kept proper filing of documents for easy retrieval.
Typed Managing Director's Itinerary.
Received visitors, customers, Telephone Calls, and putting type messages in the message box.
Wrote a daily report of staff and Managing Directors.
Took minutes of both weekly and quarterly management meetings.
Typed correspondence, quotations, and minutes of meetings.
Administrative support for curriculum, purchasing, office supplies, state reports, staff tuition reimbursement tracking and processing, inventories.
Experience
7-10 Years
Level
Management
Education
Diploma in Computer Science
Confidential Secretary Resume
Summary : Looking to secure a challenging Administrative position with upward mobility, where one can utilize outstanding Executive Administrative skills and provide satisfaction to the employer.
Skills : Customer Services, Data Entry, Computerising, Filing, Customer Service.
Description :
Coordinated meetings, appointments, and special events.
Answered telephones, recorded and delivered messages.
Directed referred or advised callers and clients for proper services.
Reviewed and examined financial reports and membership documentation.
Prepared departmental contract and official documents.
Checked, monitored the Internet, and responded to the email, draft, and distribute responses.
Responsible for maintaining and processing all records and correspondence pertaining to the agency's incident reports submitted to the State.
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