Construction Administrative Assistant Resume Samples
Working for construction companies, a Construction Administrative Assistant will take responsibility for performing a variety of administrative and clerical tasks such as – greeting clients, updating records, handling phone calls and mail. A well-written Construction Administrative Assistant Resume describes the following duties and tasks – managing the day-to-day operations for all construction sites, creating and managing all file systems; answering phone calls, tracking the status of orders, managing billing, and collections for all projects; and performing a variety of executive duties.
The most sought-after qualifications for the post include the following – communication abilities, the ability to multitask, familiarity with construction terminologies, knowledge of construction projects rules and regulations; and strong decision-making skills. Those seeking to work for this post need not necessarily possess any formal education, although some employers prefer to see a degree in marketing, communications or business administration on the resumes.
Objective : Detail-oriented Construction Administrative Assistant with 5 years of experience in project coordination, payroll management, and document organization. Proven ability to support project managers and enhance operational efficiency.
Managed incoming calls and provided exceptional customer service to clients and contractors.
Maintained project documentation and organized the InOut board for efficient tracking.
Prepared and filed weekly payroll reports, ensuring accuracy and compliance.
Generated fringe benefit statements at project initiation and adjusted as necessary.
Compiled monthly utilization reports to assist in project budgeting.
Matched and recorded certified payroll receipts, ensuring proper filing and compliance.
Organized and maintained certified payroll job folders for easy access and review.
Experience
2-5 Years
Level
Junior
Education
Bachelor's
Jr. Construction Administrative Assistant Resume
Objective : Detail-oriented Construction Administrative Assistant with 5 years of experience in project coordination, document management, and vendor communication. Proven ability to streamline operations and support construction teams effectively.
Facilitated a busy phone system and developed policies for the Construction Administration Manual.
Executed special assignments under the Project Manager's direction with minimal supervision.
Established projects by creating filing systems, project logs, and document tracking systems.
Maintained master, closeout, and archive files for projects, ensuring easy access and compliance.
Managed computerized databases for document control and tracking, enhancing efficiency.
Distributed documents to personnel for review and ensured timely returns with appropriate stamps.
Handled sensitive documents and maintained confidentiality throughout the project lifecycle.
Experience
2-5 Years
Level
Junior
Education
AAS-BA
Sr. Construction Administrative Assistant Resume
Summary : Detail-oriented Construction Administrative Assistant with 10 years of experience in project coordination, documentation management, and vendor relations. Proven ability to streamline processes and enhance communication across teams.
Scheduled and coordinated daily inspections to maintain project timelines.
Prepared and organized weekly reports for management review, enhancing decision-making.
Maintained a comprehensive filing system for all project documentation, improving accessibility.
Assisted in reviewing and expediting change orders, ensuring project scope adherence.
Tracked project milestones and developed templates for construction status updates.
Organized and managed job site safety meetings, promoting a culture of safety.
Experience
10+ Years
Level
Senior
Education
AAS-CM
Construction Administrative Assistant I Resume
Objective : Detail-oriented Construction Administrative Assistant with 5 years of experience in project coordination, vendor management, and office administration. Proven ability to streamline processes and enhance team productivity.
Reviewed and organized permit packages to ensure compliance before construction starts.
Managed vendor relationships, ensuring timely service delivery and quality.
Coordinated daily logs and project activities to maintain workflow efficiency.
Scheduled and managed daily activities for the construction team to optimize productivity.
Processed vendor invoices and reconciled payments to maintain accurate financial records.
Analyzed management reports to track work orders and project statuses effectively.
Facilitated communication among project stakeholders to ensure alignment on tasks.
Experience
2-5 Years
Level
Junior
Education
AAS in CM
Construction Administrative Assistant II Resume
Headline : Detail-oriented Construction Administrative Assistant with 7 years of experience in managing project documentation, coordinating communications, and supporting construction teams to ensure project efficiency and compliance.
Skills : Document Management, Project Coordination, Communication Skills, Data Entry, Time Management
Description :
Managed incoming and outgoing communications, ensuring timely information flow to relevant departments.
Coordinated the preparation and distribution of subcontracts and change orders for signature.
Oversaw subcontractor insurance certificates, ensuring compliance with project requirements.
Assisted the Estimating Department with bid follow-ups and organized project documentation.
Created and maintained job folders and close-out packages for completed projects.
Performed database entry for Preliminary Notices and Warranty Letters, ensuring accuracy and compliance.
Maintained office supply inventory, ensuring availability of necessary materials for daily operations.
Experience
5-7 Years
Level
Executive
Education
AAS-BA
Construction Administrative Assistant II Resume
Summary : Detail-oriented Construction Administrative Assistant with 10 years of experience in project coordination, documentation management, and vendor relations. Proven ability to streamline processes and enhance communication within construction teams.
Skills : Document Management, Vendor Coordination, Project Scheduling, Data Entry
Description :
Conducted thorough research on material costs for construction projects, ensuring budget adherence.
Managed all incoming and outgoing correspondence, including invoices and payment applications.
Facilitated communication by answering calls, directing inquiries, and taking messages.
Prepared and maintained detailed reports, spreadsheets, and project documentation.
Identified and resolved issues proactively, enhancing project efficiency.
Updated vendor insurance information, ensuring compliance with project requirements.
Processed permit applications and maintained accurate records of permits and certificates.
Experience
7-10 Years
Level
Management
Education
Master's
Asst. Construction Administrative Assistant Resume
Objective : Detail-oriented Construction Administrative Assistant with 5 years of experience in project coordination, document management, and stakeholder communication. Proven ability to support construction teams and enhance operational efficiency.
Managed project administration tasks, including document preparation, data entry, and report generation.
Coordinated project activities, ensuring timely communication among stakeholders.
Maintained project deliverables and monitored progress under the direction of project managers.
Organized logistics for meetings, training sessions, and project-related events.
Supported multiple project managers and executives in daily operations and project tracking.
Assisted in LEED certification processes for sustainable construction projects.
Ensured compliance with project documentation and filing systems.
Experience
2-5 Years
Level
Junior
Education
Accounting
Associate Construction Administrative Assistant Resume
Headline : Detail-oriented Construction Administrative Assistant with 7 years of experience in project coordination, documentation management, and client communication. Proven ability to streamline processes and enhance operational efficiency.
Provided comprehensive administrative support to project teams, enhancing project efficiency and communication.
Coordinated meetings with clients, vendors, and contractors, ensuring all parties were informed and engaged.
Utilized MS Office Suite and project management software to maintain accurate project documentation and reports.
Managed the submission and organization of shop drawings, ensuring compliance with client standards.
Processed submittals from contractors, facilitating timely reviews and approvals.
Maintained organized project files, ensuring easy access to critical documents for team members.
Drafted and distributed correspondence, memos, and reports, supporting effective communication across teams.
Experience
5-7 Years
Level
Executive
Education
Business Administration
Lead Construction Administrative Assistant Resume
Summary : Detail-oriented Construction Administrative Assistant with 10 years of experience in project coordination, client communication, and document management. Proven ability to streamline processes and enhance operational efficiency.
Managed multiple construction projects, ensuring meticulous planning and execution to meet deadlines.
Provided guidance to clients on permit applications and compliance procedures.
Coordinated logistics for multi-phase projects across various states.
Maintained Outlook calendar and email for effective communication and scheduling.
Communicated with governmental agencies regarding permit issues and project updates.
Assisted clients with database inquiries and project-related questions.
Handled multiple tasks for various clients under tight deadlines, ensuring quality service.
Experience
10+ Years
Level
Senior
Education
Bachelor's
Construction Administrative Assistant Resume
Summary : Detail-oriented Construction Administrative Assistant with 10 years of experience in project coordination, documentation, and office management. Proven ability to streamline processes and enhance team productivity while ensuring compliance with industry standards.
Skills : Office Administration, Project Coordination, Document Management, Data Entry, Customer Service
Description :
Welcomed subcontractors and managed the distribution of project forms and punch lists.
Entered and maintained data in spreadsheets, ensuring accurate filing of permits and invoices.
Supported project managers with punch list management and reporting tasks.
Assessed subcontractor material needs to facilitate timely project completion.
Developed and maintained organized filing systems for project documentation.
Created and managed departmental lists to enhance communication and workflow.
Oversaw service contracts for office equipment, ensuring operational efficiency.
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