A Construction Secretary provides administrative and secretarial support to the construction companies. Even while the job duties vary based on the size and type of the organization, the following core duties are identified on the Construction Secretary Resume – answering phone calls, copying and ordering supplies, sorting and relaying messages, composing correspondence, gathering time cards, running payroll, reviewing expense reports, handling a vast amount of paperwork; learning healthcare lingo, conducting HR and accounting duties, and keeping track of bids and contracts.
People who want to join this community should be able to possess the following qualities – professional appearance and attitude, the ability to interact well, multitasking skills; numerical competencies; and time management skills. Other related skills include knowledge of using computers and relevant software. All aspiring candidates should hold at least a post-secondary education.
Headline : Dynamic Construction Secretary with over 7 years of specialized experience in managing administrative tasks and supporting construction project operations. Adept at ensuring compliance with contract documents and facilitating communication between project stakeholders. Committed to enhancing project efficiency through meticulous documentation and proactive problem-solving.
Skills : Microsoft Office Suite, QuickBooks for Construction, Financial Management Software, Database Management Systems
Description :
Ensured compliance of construction inspection paperwork with contract documents, enhancing project accountability.
Documented and verified daily inspector reports to maintain accurate records with DPSCS.
Prepared and submitted monthly pay applications, ensuring timely payment processing.
Assisted in evaluating weather delay requests from General Contractors, ensuring proper documentation.
Organized and labeled progress photographs to document project milestones.
Coordinated all meeting correspondence related to construction projects, facilitating effective communication.
Managed employee and truck files, including drug screening processes for compliance.
Experience
5-7 Years
Level
Executive
Education
AAS in BA
Construction Secretary Resume
Summary : Accomplished Construction Secretary with a decade of comprehensive experience in overseeing administrative operations within the construction sector. Skilled in coordinating project schedules, managing documentation, and fostering effective communication among stakeholders to ensure project success. My proactive approach and attention to detail have consistently contributed to improved operational efficiency and timely project execution.
Skills : Proficient Communication Skills, Extensive Knowledge of Office Software and Equipment, Project Coordination, Document Management, Timekeeping and Payroll Processing
Description :
Engaged directly with owners, customers, foremen, and estimators to ensure seamless project communication.
Managed a multi-line phone system, enhancing client interaction and responsiveness.
Recorded detailed minutes during project meetings and followed up on action items to ensure accountability.
Developed and maintained Excel spreadsheets for project tracking and reporting.
Created and monitored Time & Material documents for subcontractor billing, ensuring accuracy and compliance.
Drafted office memos and maintained an organized reference list for quick access to important information.
Experience
7-10 Years
Level
Management
Education
AAS
Construction Secretary Resume
Summary : With a decade of extensive experience as a Construction Secretary, I excel in streamlining administrative operations and enhancing project workflows within the construction industry. My expertise lies in coordinating essential project documentation, managing communication between diverse stakeholders, and ensuring compliance with regulatory standards. Driven by a commitment to operational excellence, I leverage my organizational skills to facilitate timely project delivery and foster collaborative team environments.
Skills : Administrative Support, Project Coordination, Contract Management, Communication Skills, Data Entry
Description :
Supervised and scheduled the semiannual gutter cleaning project with over 100 clients, ensuring timely service delivery.
Maintained accurate employee absence records to streamline payroll and HR processes.
Managed departmental expenditure records, providing detailed reports to upper management.
Routed incoming correspondence efficiently to facilitate prompt responses.
Attached relevant documents to outgoing correspondence, ensuring completeness and accuracy.
Took dictation and transcribed notes efficiently using both typewriter and computer.
Composed, formatted, and typed correspondence with a focus on professionalism and clarity.
Experience
7-10 Years
Level
Management
Education
AAS
Construction Secretary Resume
Objective : As an experienced Construction Secretary with over 5 years in the industry, I bring a robust skill set in managing complex administrative functions and ensuring seamless communication across project teams. My expertise encompasses the organization of vital documentation, adherence to contractual obligations, and the facilitation of stakeholder interactions, all aimed at optimizing project outcomes. I am dedicated to enhancing operational workflows and providing exceptional support to construction management.
Skills : Lotus Notes Proficiency, Microsoft Outlook Expertise, Live Chat Coordination, Multi-line Phone Management, Project Scheduling
Description :
Scheduled appointments and recorded minutes for project meetings, ensuring accurate documentation.
Managed bookkeeping and billing processes, streamlining financial operations.
Answered and directed multiple phone lines, providing excellent customer service.
Ordered and maintained office supplies, optimizing inventory management.
Color-coded and organized blueprints and floor plans for easy reference.
Developed and maintained efficient filing systems for project documentation.
Tracked incoming mail and invoices, ensuring timely processing and payments.
Experience
2-5 Years
Level
Executive
Education
AAS BA
Construction Secretary Resume
Objective : As a Construction Secretary with 5 years of dedicated experience, I have honed my abilities in managing complex administrative functions and ensuring seamless coordination among project stakeholders. My proficiency in handling documentation, compliance, and communication has consistently driven project efficiency and success. Committed to fostering a collaborative work environment, I aim to enhance operational workflows and support construction management in achieving their strategic goals.
Managed insurance certificates and conducted thorough legal research on properties to ensure compliance.
Procured supplies and equipment for job sites, optimizing resource allocation.
Updated job status logs and maintained organized files for efficient project tracking.
Distributed plans to subcontractors for bids, facilitating competitive pricing.
Assisted in gathering bids for estimates and writing up proposals to enhance project planning.
Filed correspondence and maintained accurate records to support project documentation.
Ordered materials and equipment as approved by the director, ensuring timely availability.
Experience
2-5 Years
Level
Executive
Education
AAS
Construction Secretary Resume
Headline : With seven years of extensive experience as a Construction Secretary, I have developed a strong ability to manage the intricate administrative needs of construction projects. My expertise includes coordinating project documentation, facilitating effective communication among stakeholders, and ensuring compliance with industry regulations. I am passionate about optimizing operational workflows and enhancing project success through meticulous attention to detail and proactive support.
Skills : Microsoft Office Suite, Accurate Data Entry, Time Management, Office Equipment Management
Description :
Managed submission of construction plans to local building departments, ensuring compliance with regulations.
Provided exceptional customer service to homeowners throughout all project phases, enhancing client satisfaction.
Coordinated and monitored subcontractor schedules to ensure timely project completion.
Maintained organized filing systems and operated office machinery to support day-to-day operations.
Handled accounts receivable and payable, including invoicing and payment processing.
Administered payroll for a team of 3 employees, ensuring accurate processing of wages and taxes.
Facilitated communication between project teams and stakeholders, fostering a collaborative work environment.
Experience
5-7 Years
Level
Junior
Education
B.S. in Bus. Admin.
Construction Secretary Resume
Objective : With five years of dedicated experience as a Construction Secretary, I excel in streamlining administrative processes that support construction project success. My expertise includes managing vital project documentation, ensuring compliance with contractual obligations, and facilitating effective communication between all stakeholders. I am passionate about enhancing operational efficiency and providing exceptional support to construction teams, ultimately driving projects to timely completion.
Skills : Comprehensive Office Administration, Proficient in Construction Management Software, Document Control and Management, Project Coordination, Regulatory Compliance
Description :
Issued change orders, tracked their return, and distributed executed copies to appropriate parties.
Distributed executed subcontracts to appropriate parties, ensuring compliance with project timelines.
Processed vendor invoices, obtained approval, and forwarded to accounting, maintaining financial accuracy.
Obtained Certificates of Insurance from subcontractors, ensuring compliance with contract requirements.
Scanned documents and organized both hard copy and electronic files for efficient retrieval.
Prepared bid request documents and burned plan discs for distribution to relevant stakeholders.
Coordinated project schedules, ensuring timely delivery of materials and resources.
Experience
2-5 Years
Level
Executive
Education
AAS
Construction Secretary Resume
Summary : With a robust decade of experience as a Construction Secretary, I excel in optimizing administrative functions and enhancing project operations within the construction industry. My expertise encompasses meticulous documentation management, effective communication with diverse stakeholders, and ensuring compliance with contractual standards. I am dedicated to driving efficiency and fostering collaboration, consistently contributing to the successful execution of complex projects.
Skills : Proficient in Office Software, Client Communication, Stakeholder Engagement, Financial Record Management, Document Control
Description :
Ordered various materials to ensure continuous workflow on job sites.
Managed the executive calendar, scheduling meetings with inspectors, construction managers, and property owners.
Independently created, processed, and notarized pay applications for timely financial operations.
Utilized Microsoft Excel and Word for comprehensive reporting and documentation.
Typed, verified, and distributed quotes as per requests from estimators and management.
Filed Notices to Owners in compliance with state regulations.
Provided exceptional administrative support, including handling calls and correspondence efficiently.
Experience
7-10 Years
Level
Management
Education
AAS in BA
Construction Secretary Resume
Headline : Organized and proactive Construction Secretary skilled in managing schedules, preparing reports, and facilitating communication between teams. Successfully improved document retrieval processes, reducing project delays by 15%.
Skills : Microsoft Word, Construction Administration, Document Control, Project Coordination, Regulatory Compliance
Description :
Reconciled and processed invoices, ensuring accurate financial records.
Managed office errands and oversaw the collection of blueprints and project documents.
Drafted and submitted proposals for new construction projects, enhancing bid success rates.
Maintained payroll timesheet information for accurate employee compensation.
Handled incoming calls and efficiently ordered office supplies to support daily operations.
Kept the Construction Manager informed of critical appointments and meetings.
Opened job quotes and notified state personnel in compliance with regulations.
Experience
5-7 Years
Level
Executive
Education
AAS CM
Construction Secretary Resume
Headline : Dedicated Construction Secretary with 7 years of experience in optimizing administrative processes for successful construction project management. Proficient in document control, stakeholder communication, and regulatory compliance, I consistently enhance operational workflows to support project goals. My strong organizational skills and attention to detail ensure that all documentation is accurate and timely, contributing to the overall efficiency of project execution.
Skills : Microsoft Office Suite, Document Scanning and Management, Communication Coordination, Document Control and Compliance, Scheduling and Time Management
Description :
Supported three managers by managing multiple assignments and meeting tight deadlines effectively.
Handled correspondence with vendors and contractors via phone, email, and fax, ensuring clear communication.
Utilized Excel to prepare quarterly and monthly reports, including Vendor Allocation Reports and AIA039s.
Provided administrative support to the Director of Construction and another manager as needed.
Issued purchase orders for construction materials, maintaining accurate records.
Managed incoming calls, providing information or routing calls to appropriate personnel.
Maintained organized filing systems for project documentation, enhancing accessibility.
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