Under direct supervision, the Division Secretary will undertake and perform a variety of secretarial, general office and minor administrative duties in a division manager’s company. Typical work activities linked to the post are highlighted on the Division Secretary Resume as follows – typing correspondence and memorandums; undertaking to report and drafting statistical data work, assisting in the preparation of correspondence and budget documents; monitoring and processing various transactions; editing and proofreading documents; answering and screening phone calls; maintaining the calendar of the Division managers; and providing secretarial support to the boards, committee, and commission.
The employment standards are high and include the following – a thorough knowledge of office methods, techniques, and procedures; solid grasp over business correspondence and formats and report writing; and a good understanding of manual and automated filling systems. Education requirements include a degree and coursework in secretarial practice.
Objective : Dynamic administrative professional with over 2 years of experience as a Division Secretary, adept at managing office operations and providing exceptional support to executives. Proven ability to coordinate meetings, prepare reports, and maintain confidentiality. Eager to contribute my organizational skills and effective communication to enhance team productivity and operational efficiency.
Skills : Proficient In Microsoft Office Suite, Conflict Resolution And Management, Organizational Skills, Scheduling Appointments
Description :
Facilitated communication with high-ranking officials, ensuring clarity and professionalism in all interactions.
Prepared and managed confidential materials, supporting the Division's operational integrity.
Assisted Branch and Section Chiefs by researching information and compiling data for reports, meetings, and presentations.
Coordinated and scheduled meetings, ensuring all logistical aspects were addressed.
Managed daily administrative tasks to ensure smooth office operations and support division goals.
Maintained comprehensive contact lists, seating charts, and conference room schedules to enhance operational efficiency.
Generated special reports and prepared weekly updates for leadership review, ensuring timely communication of key information.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Senior Division Secretary Resume
Headline : Accomplished administrative professional with 7 years of experience as a Senior Division Secretary, skilled in streamlining office processes and enhancing executive support. Expertise in scheduling, report preparation, and maintaining confidentiality. Committed to fostering efficient communication and collaboration to drive organizational success.
Skills : Data Management, Multi-tasking, Record Keeping, Travel Arrangements, Event Planning
Description :
Developed and maintained schedules for division staff, optimizing resource allocation.
Prepared comprehensive course materials, reports, and grant proposals, contributing to funding success.
Provided clinical, reception, and administrative support, enhancing guest relations through effective communication.
Consulted with subject matter experts, delivering status updates on high-visibility technical division activities.
Reviewed and disseminated action items, ensuring timely follow-up and feedback to meet tight deadlines.
Researched and developed administrative policies, improving operational efficiency across the division.
Supported the Division Manager and branch managers in daily operations, including managing schedules and teleconferences.
Experience
5-7 Years
Level
Senior
Education
B.A. in B.A.
Division Secretary Resume
Objective : Organized and detail-oriented professional with 2 years of experience as a Division Secretary, proficient in supporting executive functions and enhancing office efficiency. Skilled in managing schedules, preparing documentation, and maintaining confidentiality. Dedicated to leveraging strong communication and organizational abilities to foster a productive work environment.
Skills : Office Process Improvement, Safety Compliance Management, Policy Compliance, Data Analysis, Minutes Taking, Conflict Resolution
Description :
Coordinated travel arrangements and managed expense reports using specialized software.
Ensured accuracy and compliance of timesheets for all branch employees.
Handled a high volume of customer inquiries and resolved issues efficiently.
Maintained confidentiality in handling sensitive information for various projects.
Compiled and organized data for construction and maintenance projects.
Provided administrative support to the Deputy Manager and office staff.
Assisted in the preparation of reports and presentations for management meetings.
Experience
0-2 Years
Level
Junior
Education
AAS
Associate Division Secretary Resume
Objective : Enthusiastic administrative professional with 2 years of experience as an Associate Division Secretary. Proficient in managing office functions, coordinating schedules, and ensuring effective communication. Committed to enhancing operational efficiency through meticulous organization and a proactive approach to support executive leadership.
Supported five managers and one director in daily operations.
Developed and maintained databases, ensuring accurate record-keeping.
Prepared official correspondence and memoranda for executive review.
Managed safety and technical files, maintaining compliance.
Organized banquets and award dinners, enhancing team morale.
Coordinated Department of Transportation files for regulatory compliance.
Arranged travel logistics for the Division Manager, optimizing scheduling.
Experience
0-2 Years
Level
Entry Level
Education
AAS
Division Secretary Resume
Objective : Accomplished Division Secretary with 5 years of experience in streamlining office functions and providing comprehensive administrative support. Expertise in managing executive calendars, organizing meetings, and ensuring effective communication within teams. Committed to enhancing operational efficiency and fostering a collaborative environment that drives success.
Skills : Office Administration, Budget Management, Training Coordination, Recognition Program Support, Technical Proficiency, Vendor Management
Description :
Managed the executive calendar, scheduling meetings and prioritizing appointments to optimize time management.
Performed complex administrative tasks for the Multi-Site Support and Systems Contracting Division, ensuring smooth operations.
Advised contracting officers on policies and performance appraisals, enhancing compliance and efficiency.
Coordinated conference calls and video conferences, facilitating communication across divisions.
Compiled and analyzed command task project data, preparing comprehensive reports for higher management.
Processed travel authorizations and vouchers in compliance with regulations, ensuring timely reimbursements.
Maintained confidentiality and integrity of sensitive information throughout all administrative functions.
Experience
2-5 Years
Level
Management
Education
AAS
Senior Division Secretary Resume
Headline : Accomplished administrative leader with 7 years of experience as a Senior Division Secretary, specializing in optimizing office workflows and enhancing executive support. Proficient in managing schedules, preparing critical documentation, and ensuring strict confidentiality. Passionate about fostering effective communication and collaboration to elevate organizational success.
Skills : Microsoft Office Suite, Attention To Detail, Problem-solving, Team Collaboration
Description :
Maintained comprehensive knowledge of office operations, referring staff to appropriate resources effectively.
Prepared and submitted overtime requests for budget approval, ensuring compliance with financial guidelines.
Updated and maintained the Continuity of Operations Plan documents, ensuring accurate employee contact information.
Ensured command readiness by managing operational staffing and overseeing the COOP Handbook.
Facilitated mission-critical functions during recovery periods, enhancing operational resilience.
Oversaw purchasing and inventory management for division supplies, optimizing resource allocation.
Addressed payroll inquiries, including garnishments and leave balances, ensuring employee satisfaction.
Experience
5-7 Years
Level
Management
Education
B.S. in BA
Division Secretary Resume
Summary : Accomplished Division Secretary with a decade of experience in delivering high-level administrative support and optimizing office operations. Proficient in coordinating executive schedules, managing communications, and ensuring confidentiality. Driven to enhance organizational efficiency through strong organizational skills and proactive problem-solving.
Transcribed orders for 10-20 physicians daily, ensuring accuracy and timeliness.
Maintained office supplies and equipment to support a seamless workflow.
Prepared and submitted documentation, consistently meeting deadlines.
Screened and directed incoming calls, emails, and visitors, providing exceptional front desk service.
Drafted and organized essential legal documents, enhancing operational efficiency.
Monitored sales production and updated team members on buyer requirements.
Facilitated communication between departments, ensuring smooth operations.
Experience
10+ Years
Level
Executive
Education
B.S. in BA
Division Secretary Trainee Resume
Objective : Motivated administrative professional with 2 years of experience as a Division Secretary Trainee, skilled in supporting office operations and enhancing executive productivity. Proficient in managing schedules, organizing documentation, and facilitating effective communication. I am eager to leverage my attention to detail and organizational capabilities to contribute to the success of the division.
Skills : Social Media Management, Inventory Management, Presentation Skills, Interpersonal Skills, Adaptability, Quality Assurance
Description :
Executed a variety of clerical tasks, including maintaining organized filing systems and data entry.
Coordinated and scheduled meetings, ensuring all relevant parties were informed and prepared.
Managed office equipment, including printers and fax machines, to support daily operations.
Communicated important updates to team members regarding project changes and timelines.
Maintained the monthly calendar and communicated upcoming events to staff members.
Provided comprehensive administrative support to division staff, enhancing overall productivity.
Assisted in preparing reports and documentation for division meetings.
Experience
0-2 Years
Level
Entry Level
Education
AAS Office Admin
Division Secretary Resume
Headline : As a dedicated Division Secretary with 7 years of experience, I excel in providing high-level administrative support and managing office operations efficiently. My expertise includes coordinating schedules, preparing detailed reports, and ensuring effective communication across teams. I am committed to enhancing organizational effectiveness through my strong organizational and multitasking abilities.
Skills : Confidentiality, Time Management, Communication Skills, Meeting Coordination, Data Entry, Report Preparation
Description :
Provided leadership and guidance to branch secretaries, ensuring adherence to updated memorandum and letter preparation procedures.
Reviewed all outgoing correspondence for professional appearance, grammar, and formatting accuracy.
Managed agency representation by handling and screening incoming calls and coordinating visitor schedules.
Maintained the master administration calendar, efficiently scheduling and rescheduling appointments for administrators.
Supported office operations by accurately inputting data and maintaining organized files.
Responsible for proofreading documents, preparing reports, and managing office supplies.
Facilitated effective communication between departments, enhancing overall operational efficiency.
Experience
5-7 Years
Level
Senior
Education
AAS
Division Secretary Resume
Objective : Proficient administrative professional with 2 years of experience as a Division Secretary, specializing in streamlining office processes and supporting executive functions. Adept at managing schedules, coordinating communications, and ensuring confidentiality. I aim to leverage my organizational talents and strong interpersonal skills to enhance team effectiveness and contribute to operational success.
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