A Document Control Assistant is responsible for collecting, maintaining, and distributing all necessary documents. The job description entails maintaining a well-organized filing system and computer database of all documents that are to be retailed in the document control center. Key duties are listed on the Document Control Assistant Resume as – collecting and maintaining all documents in an organized manner; maintaining a computer database of all filed documentation; managing daily file management; inputting all documents on the MS Excel sheet; and executing all clerical typing duties relating to generating documents.
The successful candidate should possess the following core skills – knowledge of using a variety of software applications, and MS Word; the ability to maintain a high level of confidentiality; knowledge of electronic document management systems, and proficient editing and typing skills. A degree is commonplace among job applicants.
Objective : Detail-oriented Document Control Assistant with 5 years of experience in managing document workflows, ensuring compliance, and maintaining accurate records. Proven ability to streamline processes and enhance document retrieval efficiency.
Managed daily data entry for quality control, ensuring accuracy and compliance with standards.
Coordinated the creation, distribution, and auditing of controlled documents.
Implemented a tracking system for document revisions and approvals.
Assisted in the development of product specification sheets and technical documentation.
Maintained a comprehensive filing system, ensuring easy access to critical documents.
Trained staff on document control procedures and best practices.
Supported quality assurance initiatives by preparing and submitting corrective action reports.
Experience
2-5 Years
Level
Executive
Education
GED
Document Control Assistant Resume
Objective : Detail-oriented Document Control Assistant with 5 years of experience in managing document workflows, ensuring compliance, and maintaining accurate records. Proven ability to enhance document retrieval efficiency and streamline processes.
Provided comprehensive document control support across various technical industries, ensuring compliance with standards.
Issued and tracked engineering drawings and documents, facilitating communication between teams.
Maintained an organized index of vendor drawings for easy access and retrieval.
Duplicated, plotted, and scanned documents, ensuring high-quality outputs for project needs.
Created and stored PDF files from scanned documents, enhancing digital accessibility.
Filed and organized documents in system binders, maintaining a structured filing system.
Managed change control processes, documenting revisions and ensuring accuracy in records.
Experience
2-5 Years
Level
Executive
Education
GED
Document Control Assistant Resume
Objective : Detail-oriented Document Control Assistant with 5 years of experience in managing documentation, ensuring compliance, and supporting regulatory activities for both domestic and international products.
Managed Engineering Change Notices (ECNs) using Agile PLM software, ensuring accurate documentation of engineering drawings and revisions.
Executed engineering changes through SAP, maintaining Material Master Data and Bills of Materials for production efficiency.
Led projects to digitize archived documents, improving data accessibility and reducing physical storage needs.
Maintained comprehensive indexing of files in MS Excel, ensuring easy retrieval and compliance with documentation standards.
Oversaw the preparation and archiving of controlled documents, ensuring compliance with regulatory requirements.
Coordinated the printing and shipping of project documentation to clients, ensuring timely delivery and accuracy.
Assisted the Document Control Manager in maintaining documentation integrity and compliance across projects.
Experience
2-5 Years
Level
Junior
Education
AAS-BA
Document Control Assistant Resume
Headline : Detail-oriented Document Control Assistant with 7 years of experience in managing documentation, ensuring compliance, and improving processes. Proven ability to maintain data integrity and support organizational efficiency.
Skills : Document Management, Data Entry, Document Review, Quality Assurance, Records Management
Description :
Managed the Data Library for USAF, supporting C130 Hercules Aircraft Maintenance and Modification Programs.
Executed document control for classified data, ensuring compliance with security requirements.
Transitioned from Document Control Assistant to Administration Technician during site consolidation.
Developed and implemented a Data Library Tracking System using Clipper and LAN Network.
Coordinated the relocation of program data libraries and stock quantities during company consolidation.
Reviewed and revised procedures to enhance operational efficiency.
Updated and maintained the company's document retention listing.
Experience
5-7 Years
Level
Executive
Education
AAS
Document Control Assistant Resume
Objective : Detail-oriented Document Control Assistant with 5 years of experience in managing document workflows, ensuring compliance, and supporting project teams with accurate documentation and efficient processes.
Skills : Document Management, Data Entry, Records Management, Compliance Tracking, Document Review
Description :
Classified and organized documents based on security levels, functions, and metadata for efficient retrieval.
Collaborated with IT specialists to implement electronic document processing and distribution systems.
Utilized data capture technology to import digitized documents into the document management system.
Conducted assessments to identify document management needs across departments.
Executed scanning and automated data entry procedures using imaging devices and software.
Recorded changes to official documents, ensuring compliance with legal and management standards.
Developed training materials and documentation for end-users of document management systems.
Experience
2-5 Years
Level
Executive
Education
AAS-BA
Document Control Assistant Resume
Objective : Detail-oriented Document Control Assistant with 5 years of experience in managing documentation workflows, ensuring compliance, and facilitating communication across teams to enhance project efficiency.
Skills : Document Management, Document Control, Data Entry, Quality Assurance
Description :
Coordinated all document workflows, ensuring accurate data entry, distribution, and issue of documentation for projects.
Maintained high performance standards and compliance with company policies.
Prepared detailed progress reports for project stakeholders.
Updated and managed the Tracking Database for project documentation.
Entered and organized information in the Document Management System, maintaining an efficient filing system.
Facilitated effective communication between project teams to enhance collaboration.
Controlled and organized all document files related to engineering changes, procedures, and methods for easy access.
Experience
2-5 Years
Level
Executive
Education
AAS
Document Control Assistant Resume
Objective : Detail-oriented Document Control Assistant with 5 years of experience in managing document systems, ensuring compliance, and supporting quality assurance processes. Proven ability to streamline documentation workflows and enhance operational efficiency.
Implemented and maintained quality records and document control systems to ensure compliance.
Provided GXP support for controlled documents, including logging, tracking, and archiving.
Formatted, revised, and tracked controlled documents to meet regulatory standards.
Supported change control processes, including creation, revision, and approval of SOPs and protocols.
Reviewed documents against current policies and standards prior to approval.
Conducted internal audits to prepare for CAPA inspections, ensuring readiness.
Assigned document activities and ownership for controlled documents to enhance accountability.
Experience
2-5 Years
Level
Executive
Education
AAS-BA
Document Control Assistant Resume
Headline : Detail-oriented Document Control Assistant with 7 years of experience in managing documentation processes, ensuring compliance, and maintaining organized records for efficient retrieval and archiving.
Skills : Document Management, Data Entry, Quality Assurance, Regulatory Compliance, Version Control
Description :
Prepared and attached transmittals to drawings for production submissions.
Assisted in creating comprehensive drawing packages for production readiness.
Developed project-related documents for engineering review and approval.
Conducted thorough research on project specifications and requirements.
Corrected minor errors in drawings using AutoCAD for accuracy.
Proofread technical drawings to ensure all information was precise and complete.
Generated and distributed shipping lists for final shipments of completed documents.
Experience
5-7 Years
Level
Executive
Education
AAS-BA
Document Control Assistant Resume
Objective : Detail-oriented Document Control Assistant with 5 years of experience in managing document workflows, ensuring compliance, and maintaining accurate records. Proven ability to enhance document control processes and support quality assurance.
Skills : Document Management, Quality Assurance, Document Tracking, Data Entry, Version Control
Description :
Managed the filling, copying, scanning, and distribution of controlled documents across departments.
Prepared and processed requests for document reproduction and ensured timely delivery.
Operated and maintained reproduction equipment to ensure high-quality outputs.
Documented and organized preparation for off-site storage of critical documents.
Created and issued logbooks for equipment, rooms, and personnel to maintain accurate records.
Collaborated with R&D and Quality Assurance teams to align and verify document accuracy.
Maintained a comprehensive archive of controlled documents to ensure compliance and accessibility.
Experience
2-5 Years
Level
Executive
Education
Diploma
Document Control Assistant Resume
Objective : Detail-oriented Document Control Assistant with 5 years of experience in managing documentation, ensuring compliance, and supporting quality management systems in regulated environments. Proven ability to streamline processes and enhance data accuracy.
Skills : Document Management, Quality Assurance, Document Formatting, Data Entry, Document Control
Description :
Created and maintained spreadsheets and databases to track metrics for Quality Management Systems and Document Control in FDA-regulated environments.
Designed SharePoint forms to capture metadata for plant-wide documentation.
Generated reports from Oracle data for management meetings, enhancing decision-making.
Led the migration of files to a global database, improving accessibility and compliance.
Audited FDA and customer documentation for accuracy, ensuring adherence to QS and ISO certifications.
Managed certification records for materials, ensuring proper documentation for compliance.
Coordinated with accounting to ensure timely payment for received materials.
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