A Document Control Specialist will take responsibility for storing, managing and maintaining the company’s document in an accurate and efficient manner. The job description includes undertaking tasks such as – organizing documents from conception to filing; processing documents for approval, and creating systems to train employees on document control processes. Other duties are listed on the Document Control Specialist Resume as follows – assisting in the development of process documentation, overseeing the receipt of files, checking document compliance, processing requests for information and organizing and maintaining every document.
The job applicants should be strong communicators and be able to depict the following skills as well – high level of organization skills, basic computer skills, ability to access the accuracy of the document, interpersonal skills, and familiarity with Document Management and Storage Systems and desktop applications. The minimum requirement includes a bachelor’s degree in business management or its equivalent.
Objective : Dedicated document control specialist with two years of experience in managing and organizing critical documentation. Adept at ensuring compliance with regulatory standards and improving documentation processes. Passionate about leveraging my skills to enhance operational efficiency and support team objectives effectively.
Skills : Document Management Software, Presentation Development, Document Quality Assurance, Records Management Systems
Description :
Facilitated the documentation process during the Business Blue Print, Realization, and Go-Live phases.
Managed technical documentation flow between engineering teams and clients.
Monitored and enhanced quality performance of engineering deliverables, ensuring process adherence.
Delivered contracted requirements to clients on schedule.
Developed visual productivity metrics for the engineering team.
Tracked and maintained metrics for document submissions and timelines.
Led weekly project meetings to ensure timely document delivery.
Experience
0-2 Years
Level
Entry Level
Education
B.S.B.A.
Quality Document Control Specialist Resume
Objective : With five years of experience in document control, I excel at maintaining compliance and optimizing documentation processes. My expertise includes managing electronic filing systems and ensuring the accuracy of critical documents. I am committed to enhancing operational efficiency and delivering high-quality support to project teams.
Skills : Training Development, Data Management, File Organization, Process Improvement, Audit Preparation
Description :
Electronically scan and organize Master File documents in designated folders.
Maintain and optimize site-wide master file systems, including SharePoint and DMS.
Managed document lifecycle from creation to archiving, ensuring compliance with company standards.
Provide administrative support, including document preparation for FDA inspections.
Load and manage documents in DMS Web Library and oversee annual document reviews.
Create and distribute reports for Quality Review Board Meetings.
Train team members on eDMR and ECTrace processes to ensure compliance.
Experience
2-5 Years
Level
Junior
Education
B.S. in BA
Quality Document Control Specialist Resume
Objective : Accomplished Document Control Specialist with five years of expertise in optimizing documentation processes and ensuring compliance with industry regulations. Proficient in electronic filing systems and maintaining accurate records. Committed to improving operational efficiency and supporting project teams through meticulous document management and training initiatives.
Supported the USAID Infrastructure Needs Program by capturing and organizing critical documents for project tracking.
Trained local document control staff, enhancing their skills and knowledge in document management.
Managed a team of document control assistants, ensuring timely and accurate documentation.
Ensured compliance with FEMA documentation requirements for reimbursement processes.
Delivered document control training sessions, improving overall team efficiency.
Conducted weekly QA/QC checks to maintain data integrity in the document control database.
Proofread reports and correspondence to ensure accuracy and professionalism.
Experience
2-5 Years
Level
Executive
Education
B.S. in Bus. Admin.
Document Control Specialist/Payroll Manager Resume
Objective : Results-oriented Document Control Specialist with five years of experience in managing documentation systems and ensuring regulatory compliance. Skilled in streamlining processes and enhancing data accuracy. Focused on supporting project teams by maintaining organized records and implementing effective document management strategies.
Skills : Attention To Detail, Data Entry And Management, Change Management, Record Keeping, Technical Writing
Description :
Conducted regular audits of document control processes to identify areas for improvement.
Develop and implement procedures that maintain accuracy and consistency in document management.
Create process and flow charts to streamline documentation workflows and increase productivity.
Update databases with current document data while maintaining various hard copy records.
Oversee the maintenance of finished goods and master files in both electronic and physical formats.
Conduct periodic audits of documents on the shop floor to confirm the use of current versions.
Facilitate employee training to align with corporate quality system requirements.
Experience
2-5 Years
Level
Junior
Education
B.S. in BA
Document Control Specialist II Resume
Objective : Proficient Document Control Specialist with five years of experience in managing documentation systems and ensuring compliance with regulatory standards. Skilled in optimizing electronic filing and documentation processes for enhanced accuracy. Dedicated to supporting project teams through effective document management and continuous improvement initiatives.
Skills : Document Control Processes, Time Management, Software Proficiency, Workflow Optimization, Customer Service
Description :
Administered and enhanced Document Control processes utilizing Compliant Pro document management system and a complex paper-based workflow.
Collaborated with teams to implement the Compliant Pro document management system effectively.
Reviewed company documents for accuracy and completeness, ensuring regulatory compliance.
Coordinated with document originators to resolve discrepancies and implement necessary changes.
Ensured proper labeling and indexing of documents for easy identification.
Maintained and organized related files, preparing reproduction requests for documents.
Corrected documents and integrated them into the company intranet for internal access.
Experience
2-5 Years
Level
Junior
Education
B.S. in BA
Document Control Specialist III Resume
Headline : Experienced Document Control Specialist with over 7 years of expertise in managing documentation workflows and ensuring compliance with regulatory standards. Proven ability to enhance document processes and maintain accurate records using advanced document management systems. Committed to optimizing operational efficiency and supporting project teams with exceptional organizational skills.
Process incoming and outgoing documentation in accordance with established document management procedures, utilizing the appropriate project information system.
Collaborate with the Lead Information Management Coordinator to design, implement, and maintain efficient document control processes.
Review all incoming data for indexing into the database, ensuring compliance with industry quality standards.
Facilitate the retrieval, archiving, and destruction of documents while maintaining accurate records in compliance with BP standards.
Utilize various software applications, including Insight, Excel, and Documentum, to execute daily tasks efficiently.
Supervise a team of 12 during a major BP Land Scan Project, ensuring timelines and quality standards are met.
Travel to Midland, TX to perform file scrubbing, indexing, and physical document management tasks.
Experience
5-7 Years
Level
Executive
Education
B.S.B.A.
Document Control Specialist I Resume
Objective : Results-focused Document Control Specialist with two years of experience in efficiently managing documentation and ensuring adherence to regulatory standards. Skilled in enhancing document workflows and accuracy, I am eager to apply my expertise to improve operational processes and support team objectives.
Skills : Risk Management, Communication Skills, Problem Solving, Team Collaboration, Database Management
Description :
Managed the incoming documentation process from engineering teams, ensuring accuracy and compliance.
Reviewed and approved engineering documents, maintaining strict adherence to regulatory standards.
Updated document metadata, including dates and file paths, for improved traceability.
Communicated effectively with engineers to address document-related issues and concerns.
Indexed and scanned documents, inputting employee audit data into Access databases.
Compiled and organized completed weekly audits for review by management.
Trained staff on document control processes to enhance overall team efficiency.
Experience
0-2 Years
Level
Entry Level
Education
B.S. in BA
Sr. Document Control Specialist Resume
Summary : Accomplished Document Control Specialist with 10 years of experience in streamlining document management processes. Expertise in regulatory compliance and maintaining accurate records ensures operational excellence. Eager to leverage my extensive skills to enhance documentation workflows and support project efficiency.
Skills : Document Control Management, Version Control, Document Verification, Data Entry, Change Control
Description :
Effectively manage and update project documentation, ensuring accuracy and compliance with regulatory standards.
Collaborate with project managers and engineers to gather and disseminate relevant information to clients.
Oversee the registration and issuance of project documentation within the database for efficient tracking.
Conduct periodic checks on document transmittals and prepare management reports as required.
Ensure contractors understand document control requirements and verify compliance with specified protocols.
Maintain a comprehensive database of technical documents, correspondence, and quality records.
Generate and archive historical documentation to support project integrity and compliance.
Experience
7-10 Years
Level
Management
Education
B.S.B.A.
Jr. Document Control Specialist Resume
Objective : Proficient Document Control Specialist with five years of experience in managing and optimizing document workflows. Skilled in ensuring compliance with regulatory standards and maintaining meticulous records. Committed to enhancing process efficiency and delivering high-quality support to project teams through effective document management practices.
Managed company documents, ensuring accuracy, quality, and integrity in compliance with regulatory standards.
Prepared and organized financial documents for timely scanning and processing.
Tracked and maintained electronic document workflows to uphold operational efficiency.
Ensured proper routing of documents to relevant departments within strict deadlines.
Implemented filing systems that enhanced document retrieval and compliance adherence.
Reviewed and updated documentation processes to optimize operational workflows.
Assured compliance with internal and external audit requirements through meticulous record-keeping.
Experience
2-5 Years
Level
Executive
Education
B.S. in BA
Document Control Specialist Lead Resume
Objective : Bringing five years of specialized experience in document control, I excel at implementing robust document management systems and ensuring compliance with regulatory standards. My focus is on streamlining processes to enhance accuracy and efficiency. I am dedicated to supporting project teams through effective documentation practices that drive operational success.
Skills : Document Review, Project Coordination, Information Security, Inventory Control
Description :
Managed documentation for raw materials clearance, ensuring compliance and system integrity.
Conducted assessments of vendor supply change notifications, prioritizing based on project urgency.
Evaluated supply change notifications, identifying affected products and materials.
Initiated document packages for change applications using Valgenesis and BASICS.
Monitored supply change notifications' progress, coordinating with stakeholders.
Created and maintained an electronic filing system for digitizing clearance documentation.
Documented analytical qualification requests for non-chemical products, ensuring accuracy.
Experience
2-5 Years
Level
Junior
Education
B.S. in BA
Document Control Specialist/Assistant Resume
Summary : Highly experienced Document Control Specialist with a decade of expertise in managing documentation processes and ensuring compliance with industry standards. Proficient in electronic filing systems and adept at enhancing operational workflows. Committed to delivering accurate documentation and supporting project teams to achieve organizational goals.
Skills : Document Management Systems, Standard Operating Procedures, Technical Documentation, Process Mapping, Client Liaison
Description :
Established and managed the Document Control Department, ensuring compliance and efficiency.
Oversaw all commercial and technical documentation, enhancing accessibility and accuracy.
Implemented robust processes and tools, providing system reports and maintaining electronic information systems.
Designed bilingual forms and documentation, improving communication across departments.
Administered the flow of electronic and hard-copy documents, ensuring systematic organization.
Reviewed documentation for compliance with quality standards, enhancing overall quality control.
Conducted training sessions on documentation practices and record retention for various departments.
Experience
7-10 Years
Level
Management
Education
B.S. in B.A.
Document Control Specialist Resume
Summary : With a decade of specialized experience in document control, I excel in streamlining processes and ensuring compliance with industry standards. My expertise in electronic document management and meticulous record-keeping significantly enhances operational efficiency. I am dedicated to optimizing workflows and supporting project teams in achieving their goals through precise documentation practices.
Skills : Client Relations, Cross-functional Support, Data Analysis, Document Control Systems, Electronic Document Management
Description :
Process supplier transmittals daily, ensuring compliance with internal standards.
Coordinate project startup requirements, including creating FTP sites for data transfer.
Upload and categorize transmittal documents in SharePoint, capturing essential metadata.
Perform quality assurance checks on metadata to ensure accuracy before routing.
Log, track, and maintain the status of open items and deliverable documentation.
Ensure proper document classification, revision control, and compliance with deliverable schedules.
Assisted in the transition to digital document management solutions.
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