A Document Control Specialist will take responsibility for storing, managing and maintaining the company’s document in an accurate and efficient manner. The job description includes undertaking tasks such as – organizing documents from conception to filing; processing documents for approval, and creating systems to train employees on document control processes. Other duties are listed on the Document Control Specialist Resume as follows – assisting in the development of process documentation, overseeing the receipt of files, checking document compliance, processing requests for information and organizing and maintaining every document.
The job applicants should be strong communicators and be able to depict the following skills as well – high level of organization skills, basic computer skills, ability to access the accuracy of the document, interpersonal skills, and familiarity with Document Management and Storage Systems and desktop applications. The minimum requirement includes a bachelor’s degree in business management or its equivalent.
Objective : I am a detailed oriented, team player with tremendous ambition looking to further my career with an organization that offers the potential for advancement in an environmentally healthy and safe workplace.
Skills : Microsoft Word, Excel, Power-point, medical terminology, some experience with 3M, eClinicalWorks, Healthconnect.
Description :
Involved in Business Blue Print, Realization, Final Preparation, and Go-Live and Support phases.
Managed technical information/data from Engineering to the customer.
Tracked the quality performance of engineering deliverables to customers and drove completion, process adherence, and process improvements through the engineering team.
Provided on time delivery of contracted customer requirements.
Measured productivity of the Engineering product team through visual charts and displays.
Maintained metrics to track all submittals and timelines, etc.
Lead project team weekly meetings to obtain the expected schedule for all pending documents.
Experience
0-2 Years
Level
Entry Level
Education
Masters In International Business
Quality Document Control Specialist Resume
Objective : I have a strong work ethic, extensive organizational and administrative support skills. In addition to adapting quickly, I have the ability to identify a need and present a workable solution.
Skills : MS Office Applications, Access, Access, Data Entry, Database Management.
Description :
Electronically scan Master File documents save to appropriate folder.
Prepare documents for offsite storage and retrieval.
Provide general administrative support as requested.
Assist with document preparation and act as runner for FDA Inspections.
Load documentation into DMS Web Library Maintain and schedule annual Document Review's Create revision of SOP's as required.
Prepare reports for Quality Review Board Meetings Train staff to eDMR EC/Trace processes.
Experience
2-5 Years
Level
Junior
Education
Diploma
Quality Document Control Specialist Resume
Objective : Responsible for Providing part-time support in capturing documents related to the renovation of Dillard University Camphor Hall, Hartzel Hall, and Straight Hall Dormitories into Weblog Database.
Provided home office support in capturing documents related to the United States Agency for International Development (USAID) Infrastructure Needs Program in Palestine.
Remotely provided assistance in training local document control staff.
Managed and trained document control assistant.
Accurate recordation and documentation were essential for FEMA reimbursement.
Provided document control training to other staff.
Proofread correspondence/reports for accuracy.
Performed weekly QA/QC checks of the information entered in DC database and weekly audits of files.
Experience
2-5 Years
Level
Executive
Education
General Studies
Document Control Specialist/Payroll Manager Resume
Objective : Preforms routine clerical duties: mailing, copying, faxing, filing, scanning and supply ordering. Manage in-bound/ out-bound company calls and electronic correspondents, rerouting and connecting clients with appropriate company personnel. Coordinate department meetings, luncheons and seminars. Draft appropriate correspondents, schedule meetings and prepare travel arrangements.
Manage and control the release and storage of engineering data.
Develop and issuing procedures that will maintain and control the system to ensure accuracy and consistency.
Develop process and flow charts increasing productivity.
Update data base with current documents/ data and maintaining various hard copy records.
Maintain finished goods and master files electronically and in off-site storage facility.
Periodically audit documents on the shop floor to ensure current documents are in use.
Assist with employee training in support of corporate and site related quality system requirements.
Experience
2-5 Years
Level
Junior
Education
Business Administration
Document Control Specialist II Resume
Objective : To obtain a position in Administration that will enable me to use my education and experience in documentation, research, and other secretarial skills.
Skills : Microsoft Office, Controlling Skills.
Description :
Administered and improved Document Control processes that incorporate the use of Compliant Pro document management system as well as a complex paper based workflow, filing, and archiving process.
Worked with personnel to manage the implementation of Compliant Pro document management system.
Examined company documents for completeness and accuracy of data.
Conferred with document originators to resolve discrepancies and compile required changes to documents.
Administered the content, quality, and completeness of Compliant Pro document management system.
Maintained related files; prepare requests for reproduction of documents.
Made the necessary correction to documents, linked them to the company's intranet, and made them ready for internal customers use.
Translated revised documents from English to Spanish language.
Experience
2-5 Years
Level
Junior
Education
Law
Document Control Specialist III Resume
Headline : Experience professional within the Oil and Gas records management industry. Strong knowledge of Land and Offshore Well Data and Production data, as well as basic knowledge of Seismic data. Proficient in typing, expert of Microsoft Office, Excel, Word, Outlook, Access, Adobe Acrobat, Share Point. Also strong knowledge of Documentum, Insight which are records database systems used by BP. As well as Enerdeq, Wiser, DMS, SQL, Long Bow, Rig Data and very familiar with majority of the States Oil and Gas websites.
Skills : Microsoft Office, Bilingual.
Description :
Process incoming and outgoing according to appropriate document management procedures, using the correct project information system.
Work with the Lead Information Management Coordinator in planning, implementing and maintaining the document control process.
Receives all data for indexing into database, reviews and ensures compliance with established industry quality standards.
Pull, Box, and send requested files for major Land Scan project also pull and send daily request to BP clients Strong knowledge of Onshore/Offshore Data.
Processing and organizing data accurately by API numbers Responsible for filing, indexing, and maintaining Land Records by BP standards Use software such as Insight, Excel, Documentum, Sharepoint, Outlook, Word, Adobe and eSearch to complete daily task Source the documentation repository system of choice and become designated 'superuser' for that system Retrieval, archiving, destruction and update of file categories of existing documents.
Manage a group of 12 for a major BP Land Scan Project Applied time to BP Permian project.
Travel to Midland, TX to scrub files, as well as work out of warehouse to index, fill and move boxes.
Safety load and unload boxes in and out of the delivery van, and become very familiar with BP clients to insure they receive their files in a timely manner.
Experience
5-7 Years
Level
Executive
Education
Dental Assistant
Document Control Specialist I Resume
Objective : To obtain an administrative position that will utilize my computer skills as well as hands on training to guide me to a job in forensics. I work well with others as well as alone. I am an easy going person and will get the job done.
Skills : Microsoft Office Suite.
Description :
Control all the documents coming from the engineers.
Update and approve the engineer's documents.
Add dates, pages numbers, path name, path files to the bottom of the pages.
Make sure the documents are centered and fitted to the page correctly.
Get in touch with the engineer's if there is a problem or concern about their documents.
Index and scan documents Put employees audit information in the computer using Access.
Add the completed weekly audits into an access file to be viewed by the auditors or managers.
Experience
0-2 Years
Level
Entry Level
Education
Criminal Justice
Sr. Document Control Specialist Resume
Summary : Responsible for Scanning customer personal and business checks, deposit slips, and all other correspondence into a customized color-coded OPEX system for validation to review.
Update logs on company network with up to date drawings and information issued by project manager Interact with Project Managers and Project Engineers to get information to client Interact with clients to distribute current drawings and information Distribute transmittals internally and externally Distribute internal squad checks manually and electronically Create and distribute job books to client when a project is closing Perform basic office administrative duties Provides primary support for document control management system.
Ensure all aspects of documentation are effectively controlled (design documentation, technical and non-technical documentation, quality records, publications, materials, drawings, vendor manuals.
Register and issue all project documentation into database for tracking and expediting purposes, engineering requisitions, project files and various engineering files.
Carry out periodic checks on document transmittals; prepare reports as required by management.
Ensure that contractors understand specified requirements (document numbering, software utilized) and verifies that this information have been forwarded to sub-contractors and vendors.
Maintain database for all the technical and correspondence contents.
Generate periodic and non-periodic lists as well as create and archive history folders.
Experience
7-10 Years
Level
Management
Education
Diploma
Jr. Document Control Specialist Resume
Objective : Document Control Specialist seeking employment with the right company in order to use my experience and skills to better the company. Huge knowledge of managing with controlled documents.
Skills : Sales, Financial.
Description :
Managing company documents while ensuring their accuracy, quality, and integrity.
Preparing financial documents as well as U.S./ foreign currencies in the proper order within a timely manner to be scanned into specialized scanners to be sent off to the next department.
Cashiering, adviser services, investor service) for further client processing.
Track company documents by scanning the image and maintaining proper documents adhering to the company document lifestyle.
Assuring the documents and currencies get to the right department within a certain deadline ( cashiering, adviser, or investor services) for exceptional customer service quality and service levels.
Preparing priority, international, and stock plan services ( SPS) mail in the proper order to be scanned through a specialty high-speed scanner in a matter of seconds.
Maintained a certain spray number sequence for tracking purposes.
Experience
2-5 Years
Level
Executive
Education
Associates
Document Control Specialist Lead Resume
Objective : Summary Experienced in evaluation, gap analysis consolidation and documentation control of raw material clearance files used in biopharmaceutical manufacturing. Experienced in working on supplier change notifications by performing initial screening on materials and products affected, prioritizing the SCNs and creating document packages to initiate the change applications. Experienced working on BASICS, Valgenesis, SharePoint, SAP (P2R and U8P) and Excel.
Responsible for supporting documentation for raw materials clearance files to ensure proper control, maintenance, and system improvements.
Preliminary assessment of vendor supply change notifications and prioritizing the SCNs based on an assessment of the urgencies of the project.
Evaluating the SCNs and identifying the user in the process manufacturing, the affected products, and raw materials.
Initiating document packages to start change application in Valgenesis and BASICS.
Monitoring the progress of the SCNs and follow up with initiators and stakeholders.
Responsible for creating and maintaining an electronic system for digitizing current material clearance files (paper documentation).
Worked on documentation of analytical qualification requests for non-chemicals.
Experience
2-5 Years
Level
Junior
Education
Biotechnology
Document Control Specialist/Assistant Resume
Summary : To acquire full-time employment where I can utilize my experience while growing within the company, Assisting various teams on critical internal and global projects by providing raw material clearance information.
Skills : Office Depot /Imprint productions for 10 years, the.
Description :
Assist on the setup of the Document Control Department.
Managing all commercial and technical documents for the company.
Implementing processes and tools, providing system reports, maintaining and updating electronic information systems, distributing documents, and ensuring accuracy of all documentation.
Design new Forms, generate Documentation for Company hard and soft copy in Spanish and English.
Administers and maintains the flow of both electronic and hard-copied documents, department files and resource materials.
Review new and revised documentation for suitability and conformance to the quality system.
Assist in training on documentation and record retention policies and procedures and instructions to other departments.
Experience
7-10 Years
Level
Management
Education
Diploma
Document Control Specialist Resume
Summary : Professional with diverse experience, valued for talent to anticipate needs, manage tasks and projects, and achieve objectives. Fifteen years of Customer Service experience. Seven years of Sales experience. Notary Public. CompTIA Project+ certified. ProCore Associate Certification. Proficient in Microsoft Office, Word, Excel, Power Point, Outlook, Ceridian, Quickbooks, MS Money, MS Streets & Trips, Quicken, Adobe PDF.
Process Supplier transmittals daily from contractors and the internal team.
Coordinate project startup requirements, such as the creation of the project ftp (file transfer program) site for data transfer, the creation and location of required forms necessary for review and approval, the drawing request/return process.
Upload transmittal documents into SharePoint as well as capture the correct metadata before routing the transmittals internally.
QA/QC there metadata after each document to make sure it is error-free, assign the transmittal packages to the correct Engineer Leads based on the distribution matrix for comments and review.
Log, track and maintain status of all open items, quality check all deliverable documentation prior to submission.
Ensure proper document classification, revision control, document status, deliverable dates and amount of documents received and sent.
Review completeness of documentation and prepare cover letters for transmittals.
Send out notifications of outgoing transmittals received and sent out to Project Management based on the distribution matrix.
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