Description :

1. Entered work order labor and parts usage accurately, ensuring efficient tracking.
2. Maintained preventive maintenance and calibration tasks, promoting equipment reliability.
3. Created and modified custom reports in Excel, enhancing data analysis for engineers.
4. Prepared detailed expense reports for engineers, converting currencies as necessary.
5. Designed forms utilized by maintenance teams, streamlining communication.
6. Conducted data entry for daily production downtime, contributing to reports on equipment utilization.
7. Composed letters and memos in Word, ensuring clear communication within the team.

Experience

0-2 Years

Level

Entry Level

Education

AAS in BA

Description :

1. Performed comprehensive office procedures, including typing, bookkeeping, and payroll preparation to ensure smooth operations.
2. Evaluated and enhanced office production processes, leading to increased efficiency.
3. Formulated procedures for the systematic retention and retrieval of engineering records.
4. Designed office layouts and initiated cost reduction strategies, improving workflow.
5. Created and maintained requisition forms and organizational programs.
6. Reviewed and ensured accuracy in personnel records, contributing to HR compliance.
7. Identified operational issues and implemented corrective actions to resolve them.

Experience

2-5 Years

Level

Junior

Education

AAS Business

Description :

1. Managed incoming correspondence, ensuring timely distribution and response.
2. Provided high-level clerical support across engineering departments.
3. Organized and maintained comprehensive filing systems for corporate documents and reports.
4. Verified shipment accuracy by cross-referencing records and manifests.
5. Executed data entry tasks with attention to detail to minimize errors.
6. Coordinated meetings, travel arrangements, and event logistics for engineering staff.
7. Facilitated communication among departments to ensure project alignment.

Experience

5-7 Years

Level

Senior

Education

AAS-Admin Tech

Description :

1. Produced technical documents including equipment submittals and operation manuals, ensuring compliance with engineering standards.
2. Managed project correspondence, ensuring timely responses and accurate filing.
3. Coordinated international equipment setups and service calls, enhancing operational efficiency.
4. Managed engineering schedules, ensuring timely coordination of meetings and project deadlines.
5. Documented project progress for payment distributions, ensuring financial accuracy.
6. Prepared and distributed meeting agendas, minutes, and follow-up action items for engineering teams.
7. Played a key role in implementing ISO 9000 standards across the organization.

Experience

5-7 Years

Level

Senior

Education

AAS

Description :

1. Managed data flow between the Engineering Department and other departments, ensuring accuracy and timeliness.
2. Handled phone communications and correspondence for the Engineering Department.
3. Coordinated meetings, documented notes, and tracked action items effectively.
4. Assisted the Quality department with ISO documentation processes.
5. Arranged travel logistics for the Engineering Manager, optimizing itineraries.
6. Maintained and updated departmental spreadsheets and documentation for accuracy.
7. Oversaw office equipment maintenance, ensuring operational efficiency.

Experience

7-10 Years

Level

Management

Education

B.S. in BA

Description :

1. Maintained comprehensive records for employee training and project assignments, ensuring accuracy and compliance.
2. Managed incoming communications, including calls and correspondence, to facilitate smooth departmental operations.
3. Created effective documentation tools that improved information flow for engineering management.
4. Ensured quality control for all outgoing documentation, focusing on accuracy and professionalism.
5. Oversaw inventory management for office supplies, aligning with budgetary constraints.
6. Coordinated travel arrangements and processed expense reports efficiently, optimizing travel logistics.
7. Facilitated meeting logistics, including scheduling and agenda preparation, enhancing team collaboration.

Experience

7-10 Years

Level

Management

Education

AAS

Description :

1. Implemented quality management systems, transitioning from QS-9000 to ISO standards.
2. Conducted internal audits for quality assurance, ensuring compliance with industry standards.
3. Managed document control for all engineering specifications and customer requirements.
4. Utilized various software applications including Microsoft Office and QuickBooks for project support.
5. Provided comprehensive administrative support to Project Engineers, including correspondence and cost data entry.
6. Operated a multi-line phone system and facilitated communication among engineering teams.
7. Tracked and managed quotations and travel arrangements for engineering personnel.

Experience

10+ Years

Level

Executive

Education

AAS

Description :

1. Maintained comprehensive job file documentation, ensuring accuracy in the AS400 Computer System and log record book.
2. Managed engineering drawings throughout project lifecycles, ensuring proper updates and retention.
3. Facilitated the distribution of sales orders to purchasing and manufacturing departments, improving workflow.
4. Processed purchase orders and communicated price revisions to customers effectively.
5. Prepared and organized shipping documentation for all plant shipments, coordinating with payroll for job closing.
6. Monitored Dow Continuance & Performance Index drawings, ensuring timely release for fabrication to shipment.
7. Facilitated communication between engineering teams and other departments to streamline processes.

Experience

10+ Years

Level

Executive

Education

AAS

Description :

1. Provided comprehensive administrative support to the engineering department, enhancing team productivity.
2. Coordinated and scheduled meetings, ensuring timely communication and collaboration among team members.
3. Conducted training sessions on documentation software, facilitating a smooth transition to new systems.
4. Collaborated with vendors and suppliers to procure materials and services for engineering projects.
5. Maintained accurate database entries for part numbers, ensuring up-to-date records.
6. Communicated with distributors to provide vital information and resolve inquiries.
7. Processed work orders and bills of lading, ensuring adherence to order deadlines.

Experience

2-5 Years

Level

Consultant

Education

AAS

Description :

1. Collected and organized bid information, ensuring accuracy and timely submission.
2. Managed filing of bid documents, contracts, and subcontracts for efficient retrieval.
3. Provided essential information and support to team members to facilitate workflow.
4. Maintained communication through email updates and information gathering.
5. Updated and managed departmental calendar, scheduling meetings and travel for engineers.
6. Oversaw office supplies inventory, ensuring timely orders and receipt verification.
7. Handled phone inquiries and assisted in administrative tasks as needed.

Experience

2-5 Years

Level

Consultant

Education

AAS