Executive Assistant Resume Samples

Description :

1. Oversaw and maintained executive Director's schedule and calendar, manage expenses and reimbursement.
2. Purchased supplies and gifts, organized the catering and arrange travel, as necessary.
3. Performed all clerical functions, such as answer phone calls, file documents, schedule meetings, receive visitors, arrange conference calls, and other office duties.
4. Prepared letters, memos and invitation's, including editing, proofreading, and other information preparation.
5. Organized, scheduled and confirmed board meetings, and other meetings.
6. Facilitated meeting follow-up, took minutes for a meeting when requested, prepared and cleanup meeting rooms.
7. Assisted board service director with creating board manuals and materials along with all catering of meetings.
8. Assisted the database manager in maintaining constituent records, updating contact information, meeting notes and actions.

Experience

2-5 Years

Level

Junior

Education

Certificate

Description :

1. Responsible for providing exclusive support to the executive leadership team and executive level projects.
2. Provided administrative support to the executive leadership team (elt) i.e., CEO, CFO, vice president sales & business development, vice president strategic customers, senior director procurement, senior director quality & technical services, director manufacturing & supply chain.
3. Supported various departments, including but not limited to human resources, executive, sales and marketing, customer service, and accounting as required by the elt.
4. Coordination of all meeting rooms to include: managing the reservations and organizing room set-up (tables, chairs, food, it, etc.) organized and coordinated domestic and international travel including passport/visa requirements, agendas, itineraries, and presentations for elt members as needed.
5. Arranged and scheduled offsite meetings for elt members and departments as needed.
6. Organized and planned various company events and functions, including quarterly gatherings, summer event, and holiday party.
7. Managed the executives' calendars to keep track of events, and activities.
8. Performed various executive filings and administrative duties as required by the elt.
9. Organized complex commercial sales training for 50 sales representatives.

Experience

2-5 Years

Level

Junior

Education

Associates

Description :

1. Handled all travel arrangements and reservations domestic and international.
2. Responsible for the preparation of marketing proposals, presentations, flyers, maps, streetscapes, and other marketing materials.
3. Responsible for the collaboration with brokerage team to develop unique strategies and creative approaches on projects.
4. Implemented and maintained a high standard of design, format, and production.
5. Liaisoned with photography and signage vendors and responsible for all outside printing and production vendor relationships.
6. Production of print materials including copying, collating, binding, and delivering final copies of materials.
7. Oversee and ensure high quality products with custom covers, tabs, and similar packaging elements for proposals, presentations, and offerings.
8. Ensures compliance of information and of finished products, correct use of company logos, colors, etc.
9. / (01/2007 - 03/2009) provided full administrative and personal support for the chief investment officer/ senior vice president responsible for all of debt and equity procurement for all new developments, refinancing, acquisitions, and on-going portfolio capital needs.
10. Extensive and advanced calendar management, meeting scheduling and event planning internally and externally, prepared busy travel itineraries (domestic and international), booked car services and private planes; processed expense reports.

Experience

7-10 Years

Level

Senior

Education

Certificate

Description :

1. Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
2. Maintained office by organizing office operations and procedures, preparing payroll, designing filing systems, reviewing and approving supply requisitions.
3. Sustained office efficiency by planning and implementing office systems, and equipment procurement.
4. Managed office staff by recruiting, preparing orientation, and training employees.
5. Provided professional and technical knowledge by attending educational workshops and reviewing professional publications.
6. Prepared and edited correspondence, communications, presentations, and other documents, maintained databases, filed and retrieved documents and reference materials.
7. Organized employee schedules, department phone lists, and business card orders.
8. Conducted research, collected and analyzed data to prepare reports and documents.
9. Reconciled bank statements, handled accounts receivable and accounts payable.

Experience

10+ Years

Level

Consultant

Education

Bachelors of Science

Description :

1. Supporting the Vice President of sales and his staff of 55, and Vice President of market access, and her staff of four, across the United States.
2. Preparing expense reports for both Vice Presidents and approving (first line) for all of both hierarchies.
3. Streamlining and reinforcing the current expense policies to ensure that all reports were submitted correctly.
4. Developed Powerpoint deck to distribute with travel policy, which provided instructions, along with tips and tricks (including stark compliance).
5. Entering time off requests for Vice Presidents and approving requests on their behalf.
6. Adding multiple lists into salesforce.com from field sales team members, and then added/updated 
7. Assisting with onboarding, prepared the new hire packet of expense and other field information, ordering all business cards, stickers, and badges for the entire company.
8. Researching technical information pertaining to employees personnel actions and various administration material for management.

Experience

5-7 Years

Level

Executive

Education

BA in Economics And Finance

Description :

1. Maintaining the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
2. Representing the executive by attending meetings in the executive's absence, speaking for the executive.
3. Welcoming guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
4. Maintaining customer confidence and protecting operations by keeping the information confidential.
5. Completing projects by assigning work to clerical staff, following up on results.
6. Providing historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
7. Maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, verifying receipt of supplies.
8. Ensuring operation of equipment by completing preventive maintenance requirements, following manufacturer's instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.

Experience

10+ Years

Level

Management

Education

BBA in Managerial Sciences

Description :

1. Organized and coordinated all facets of special large group functions and client events from beginning to end.
2. Created, printed, copied, scanned and faxed documents using various office equipment.
3. Answered and screened 50+ telephone calls daily using a multiline phone system.
4. Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events/meetings.
5. Maintained customer confidence and protected the operations by keeping the information confidential.
6. Arranged travel accommodations for managers and salesmen for meetings and training.
7. Prepared presentations, reports and other documents using Microsoft Office suite.
8. Organized and prepared meeting rooms and equipment for onsite and offsite events; prepared and distributed agendas.

Experience

2-5 Years

Level

Junior

Education

MBA in Business Management

Description :

1. Held directly accountable for using strong attention-to-detail, time management, and coordination skills to deliver exceptional administrative assistance and internal/external customer service.
2. Efficiently completed executive and office support tasks, coordinated meetings, events, and global travel, managed and processed legal documents and reports, coded/processed invoices, and ensured all tasks/responsibilities were completed thoroughly and accurately.
3. Demonstrated exceptional capacity to meet deadlines and build rapport with individuals at all levels.
4. Supported administrative/office goals by facilitating an environment that consistently achieved/exceeded expectations.
5. Proficiently managed communications received or initiated through phone, email, and mailed correspondence to provide value-added support.
6. Completed routine and special administrative projects as needed/requested.
7. Displayed strong organizational, time management, and multi-tasking skills with the ability to prioritize work.
8. Used well developed interpersonal skills to interact effectively with customers, co-workers, and management.
9. Recognized by management for anticipating problems, presenting effective solutions/recommendations, team collaboration and cooperation, exceeding work expectations, and consistently delivering outstanding results.

Experience

7-10 Years

Level

Senior

Education

Diploma in General Studies

Description :

1. Representing the Vice President by welcoming visitors, reviewing correspondence, arranging company dinners and other corporate functions, answering questions and meeting requests directed to the Vice President.
2. Helping key executives make consistent decisions by advising them of historical precedents, serving as a liaison between them and the Vice President.
3. Arranging corporate travel and meetings by developing itineraries and agendas, scheduling domestic and international flights and booking other transportation, arranging lodging and meeting accommodations.
4. Completing projects and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, making adjustments to plans.
5. Updating job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, participating in professional organizations.
6. Improving quality results by studying, evaluating, and re-designing processes, implementing changes.
7. Enhancing Vice President's and Corporation's reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.
8. Maintaining multiple busy calendars, scheduling and setting up meetings, coordinating extensive travel arrangements.

Experience

10+ Years

Level

Consultant

Education

Business Management

Description :

1. Reviewing the chairman's email accounts to highlight urgent matters which need immediate attention.
2. Maintaining complete files on current, past and future jobs and employees.
3. Arranging and coordinating personal and business travel and handle reimbursements through Orbitz for business to comply with the company guidelines.
4. Producing and distributing the monthly service award recognition letters for the entire company.
5. Keeping vacation and sick control calendars for exempt finance/accounting associates.
6. Responsible for travel arrangements, managing calendar, appointment and meeting arrangements, and customer relations.
7. Preparing and administering project budgets, proposals, contracts, invoices, and personal expenses.
8. Answering telephones and representing the company in a businesslike manner.
9. Working with the programs and grants development director to identify and accomplish weekly program goals.

Experience

10+ Years

Level

Management

Education

Masters of Business Administration