Executive Assistant to the CEO Resume Samples

Description :

1. Secured the event site for a public re-brand launch event at the Microsoft store in Bellevue, including on-site catering and multi-media presentation capabilities for approximately 100 live attendees, and 100 live webcast attendees.
2. Planned and produced the featured presentation video and live webcast at the public launch event. 
3. Plotted the public launch schedule of events, which included an emcee, prize drawings, a word of welcome from our event venue, introduction of our CEO, the presentation video, and the public unveiling of the new name, logo, and brand.
4. Also solicited staff volunteers to help with various aspects of the event, such as registration table attendants, goody bag distributors, still photographers, and emcee’s prize drawing assistant.
5. Planned and produced the internal brand launch event for approximately 50 employees and significant others, which took place one week prior to the public launch.
6. Writing daily updates and teasers for the CEO to send out to the employees to create buzz and excitement among the staff.
7. Creating event e-invitations and monitored both live event and webcast RSVPs.
8. Writing special company newsletter articles leading up to the public launch event, and sent out the press release announcing the new name, logo, and brand values via PRWeb immediately following the public launch.

Experience

7-10 Years

Level

Senior

Education

BA

Description :

1. Providing executive support to the Chief Executive Officer for a behavioral health agency operating on a 20 million dollar budget.
2. Trusted confidante and daily life organizer, both personally and professionally.
3. Primary point of contact for all outside and inside clients prior to interface with CEO.
4. Arranging and coordinating the extensive travel for the CEO, leadership team, and employees.
5. Preparing all documents and materials necessary for all committee and board of directors meetings.
6. Attending and takes minutes at all board of directors, management team, board committees, and agency committee meetings.
7. Maintaining demanding calendars for all senior executive team, which includes arranging and coordinating all meetings, internally and externally, as well as teleconferences.
8. Organizing staff meetings twice per year, along with coordinating other staff events.

Experience

10+ Years

Level

Consultant

Education

BS

Description :

1. Arranging the corporate travel and meetings by developing itineraries and agendas, booking domestic and international flights and other transportation, arranging lodging and meeting accommodations.
2. Scheduling the Board of Directors meetings and assisting with meeting materials and agendas.
3. Handling travel arrangements, planning the Board of Director dinner and lunches.
4. Coordinating the annual shareholder meeting.
5. Scheduling the quarterly earnings calls, proofreading the executive staff scripts and editing the audio recording before the live call.
6. Assembling and distributing the information prior to and after the call.
7. Following-up with current and potential investors at the conclusion of the call.
8. Assisting with tradeshow planning for our healthcare division, registering attendees and securing lodging and other.

Experience

10+ Years

Level

Consultant

Education

Associates

Description :

1. Provided administrative support to the CEO and nine Board of Directors.
2. Served as gatekeeper by screening and directing incoming calls and visitors.
3. Managed constantly changing schedules, monitored CEO's email, and anticipated CEO and Board of Directors’ specific travel, lodging, dietary preferences, and office needs.
4. Prepared correspondence and reports, proofread documents, ordered office supplies and maintained electronic and hard copy filing systems.
5. Reconciled monthly expense reports using credit card statements for the CEO and CFO.
6. Initiated and handled board of directors’ stipend payments and expense reimbursements.
7. Coordinated the Board of Directors quarterly, special, and committee meetings and shareholder representatives annual, semi-annual, and special meetings.
8. Prepared agenda, assembled meeting materials, initiated notices and reminders, recorded and transcribed minutes of meetings for review and distribution.

Experience

10+ Years

Level

Consultant

Education

College

Description :

1. Provided administrative and business support to the CEO, Vice President of human resources and other members of the executive team.
2. Managed calendars so that the executive's schedules are followed and respected.
3. Provided on-going project management support to CEO and VP human resources by proactively tracking and following up on current issues.
4. Prioritized conflicting needs and making decisions for successful completion of projects/issues often with deadline pressures.
5. Prepared domestic and international travel arrangements, expense reports.
6. Upheld a high level of confidentiality on acquisitions, divestitures, and employee relations.
7. Scheduled and managed 3-4 company-wide communication meetings and create all.
8. Designed, planned and managed on/offsite events for the executive team and the Memphis.

Experience

10+ Years

Level

Consultant

Education

BBA

Description :

1. Tracking, prioritizing and scheduling the key objectives daily.
2. Maintaining the strategic time management to ensure executive leadership possessed continuous awareness and knowledge of all critical meetings and responsibilities.
3. Developing timelines for the entire year, ensuring availability of all materials and resources to facilitate large-scale business operations.
4. Developing expense reports and other documentation to communicate metrics.
5. Overseeing the coordination of complex logistics for international travel, corresponding with vendors, transportation partners, and other external associates to resolve discrepancies and ensure efficient travel.
6. Presenting multiple options to the CEO to receive input and optimize.
7. Coordinating logistics for a large-scale trade show in Chicago.
8. Overseeing product shipments, planning, and wide-scale communication among partners.

Experience

7-10 Years

Level

Management

Education

Certification

Description :

1. Providing administrative support to the CEO by preparing correspondence, memos etc.
2. Reviewing mail, voice and email messages and providing responses as appropriate in the CEOs absence to ensure a prompt reply.
3. Making sure that the CEO is fully prepared for all meetings and activities.
4. Fully knowledgeable of all TBR and MLS policies, procedures and operations in order to act in the place of the CEO.
5. Fully responsible for arrangements of all the membership meetings (whether social or business) including the Board of Directors and various committees. This includes facility and menu arrangements. 
6. Routinely reviewing bylaws, policy procedure manual, employee manual and other documents and recommending any necessary changes or amendments.
7. Working with the MLS Director to maintain and updating the association website.

Experience

10+ Years

Level

Consultant

Education

Associates

Description :

1. Ensuring compliance with HRSA health center compliance manual and associated pins and pals.
2. Ensuring the board of directors compliance pertaining to board governance, authority, and composition prior to HSRA On-Site Visit (OSV), successfully completed OSV with no findings in 2016.
3. Performed recruitment and onboarding functions to hire additional clinical and administrative personnel.
4. Monitored the performance of the HR generalist.
5. Ensured compliance function was effectively performed in the absence of a Corporate Compliance Officer (CCO) in conjunction with the CEO.
6. Performing various marketing functions in the absence of a director of marketing and communications.
7. Hired for a newly created position reporting directly to the Chief Executive Officer (CEO), managing a variety of administrative matters with accuracy and by priority, as determined by the CEO.
8. Maintaining the official business records and executing administrative policies determined by or in conjunction with the CEO.

Experience

7-10 Years

Level

Senior

Education

College

Description :

1. Supported the CEO and Executive Office in a team of 4 assistants team-work, communication, mutual support.
2. Handled French and English language communication, correspondence, activities.
3. Organized high-level executive committee meetings 6 times yearly, took meeting minutes and distributed notes in a timely manner.
4. Organized VIP dinners and meetings throughout Dubai at top-tier venues, issued invitations and tracked responses for complete oversight on attendance and ensured a smooth and successful outcome.
5. Extensive liaising with internal and external parties for transparent, up-to-date information regarding event and agenda changes and confirmations, ensured all parties were informed with required details.
6. Detail-oriented, proactive and organized, advanced planning of a dynamic agenda and anticipated needs of the CEO.
7. Forged relationships with overseas partners to ensure healthy business relations and information exchange.

Experience

5-7 Years

Level

Executive

Education

BA

Description :

1. Arranged travel, meetings, appointment, expenses and general calendar for the CEO.
2. Handled highly time sensitive and confidential human resource and legal documents and ensured proper signature and delivery.
3. Responsible for accurate and effective planning. Utilized daily planner, as well as Outlook to schedule clients, accommodate unforeseen changes and last-minute appointments and ensure a swift.
4. Maintained open lines of communication among senior executives, middle management, and administrative staff.
5. Established a workflow process by creating, organizing, and maintaining accurate electronic and hard-copy records, filing systems and inventories.
6. Coordinated high-level conference calls, board and management meetings, special events, and travel arrangements for top executives
7. Synthesize and analyze business data and compile reports for the CEO, such as profitability, sales figures, and purchasing forecasts.

Experience

5-7 Years

Level

Executive

Education

BA