Facilities Coordinator Resume
Summary : Proactive, highly skilled administrative professional with several years of hands-on experience in diverse office environments. Interested in a similar opportunity where my skills can be fully utilized. QUALIFIED SKILLS Microsoft Outlook Microsoft Word Microsoft Publisher Microsoft Excel Internet Proficient Facilities Coordination Self-directed Strong problem solver Resourceful Detail oriented Staff Training Dedicated team player Strong interpersonal skills.
Skills : 360 Facility, Clarify, Microsoft Office, Excel.
Description :
- Coordinate usage of four church sites to prevent event overlaps and room conflicts.
- Proficient usage of the scheduling software, ServiceU.
- Designed ServiceU to fit the needs of the organization.
- Developed the organizational flow of the scheduling process.
- Process daily facilities use requests from internal departments and outside organizations.
- Liaison between clients and internal departments (Technical, Media, Hospitality, Security and Childcare).
- Follow-up with clients and departments to ensure clients' needs are being met.
- Draft and execute rental agreements for short and long term rentals.
Experience
10+ Years
Level
Senior
Education
GED
Facilities Coordinator/Administrative Assistant Resume
Summary : Proven consummate Facility Maintenance Manager who ensures smooth facility maintenance procedures by overseeing a dedicated qualified staff. Adept at maintaining inspecting and repairing commercial and retail buildings, equipment and systems. Specialize in applying hands-on maintenance and repair knowledge to provide prompt quality work.
Skills : 24 Years Of Continuous Experinence In Management And Work In The Medical Field.
Description :
- Responsible for all staff involved in day-to-day operations of 6 clinics and administrative offices.
- Management of all sub-contractors, maintenance vendors and maintenance staff to ensure all federal and state applicable laws are being followed.
- Bid solicitation and award for all maintenance services, ensuring best pricing and quality standards are being followed.
- Planning and coordination of all moves, additions, construction, and moves.
- Review all work orders to determine work priority.
- Inspection of all facility projects, sub-contracted work, and final signature to ensure quality work has been accomplished.
- Meets weekly with management, quality control, and engineering to resolve any facility and quickly resolve issues.
- Instrumental in substantial savings through work accomplished on in-house projects due largely to professional skills and abilities.
Experience
10+ Years
Level
Senior
Education
Diploma
Facilities Coordinator/Human Resources Resume
Summary : Consistently received outstanding evaluations in all positions held. Strengths include excellent organizational, time management, leadership, interpersonal, and problem solving skills.
Skills : Fitness Instructor, Athlete Nutrition, Musician.
Description :
- Established friendly and professional impressions with over 600 guests a day in order to maintain a 100% customer satisfaction goal.
- Assembled and arranged conference/facility equipment in designated rooms per event requirements to ensure proper preparation.
- Assisted with emergency clean ups and sanitation in order to maintain external and internal cleanliness.
- Assisted in moving, arranging, and setting up furniture and equipment for all events in an appropriate and timely manner.
- Ordered and stocked appropriate supplies and materials for building and grounds to ensure preparation.
- Perform various other actions to ensure a welcoming, clean and safe environment for the facility.
- Sets up and breaks down rooms according to event orders as well as maintains cleanliness standards for equipment and meeting rooms.
Experience
7-10 Years
Level
Management
Education
Bachelor Of Science
Accounting And Facilities Coordinator Resume
Objective : With more than 10 years of administrative and managerial experience, I am a creative, quick-minded problem solver with a tremendous work ethic. It is my deepest desire to bring excellence to every facet of my professional life. I accomplish this through strict organization, time management, attention to detail, and strong relationships with co-workers.
Skills : Microsoft, Building automation software, Surveillance software.
Description :
- Administrative Assistant to the VP of Operations.
- Responsible for all facets of the office maintenance.
- This included: opening the office in the morning, coordinating the installation of a state of the art security system, decision maker for outside vendors doing work in our office, including cleaning company, roofer, furniture supplier.
- Performed lease negotiations with a challenging landlord Reimagined, organized and implemented a new stockroom and shipping facility for maximum functionality.
- Created and implemented new Inventory system that was not in place.
- Responsible for monthly tracking, reconciling and ordering product for stock at distribution center in California.
- Responsible for all shipping of samples to customers out of corporate office.
- Implemented more cost effective shipping by sourcing lower shipping prices among several carriers.
Experience
2-5 Years
Level
Junior
Education
Associate Of Arts In Business
Facilities Assistant/Facilities Coordinator Resume
Summary : My goal is to obtain a qualifying position in the maintenance field within a company that will require the utilization of skills and abilities accumulated by first hand experiences in the workforce that will assure the success and growth of the company in which employment is being sought.
Skills : Track Budget, MS Suite, Process Purchase Orders And Invoices, Strong Interpersonal Skills.
Description :
- Strategically managed campus facilities, expansion and maintenance projects, and financial records.
- Worked with facilities manager in areas of campus administration to maintain and renovate building increasing efficiency while decreasing costs.
- Ensure accurate management of all accounts receivables to maintain a level not to exceed planned working capital charge as set by corporate finance, account finance team and or the Sr.
- Managed projects including expansions, equipment upgrades projects, office space planning, coordination, and purchasing resulting in well-negotiated contracts.
- Managed fleet of 192 vehicles to safeguard company assets including: ordering, registering vehicles managing violations and accidents reducing overall liability.
- Pro-actively created space utilization report providing insight for planning purposes and managed throughout campus of 9+ buildings ensuring proper billing and efficient use maximized.
- Process invoices and purchase orders by reviewing and tracking reports in Dionex AP Facility 9810 spreadsheet resulting in 100% compliance.
Experience
10+ Years
Level
Management
Education
Bachelor Of Science
Facilities Coordinator II Resume
Objective : Skilled Communicator & detailed oriented individual with goal driven, self motivated personality. Works well with teams, but highly able of accomplishing goals unsupervised. Seeking position in corporate communications, public relations, community development, hospitality/hotel management.
Skills : Peoplesoft, Microsoft, Excel, Office Management, Office:.
Description :
- Provided stellar customer service skills - Promptly addressing staff issues, office concerns and ensured that employee's needs were met.
- Managed vendor performance - Ensured work met quality requirements in a timely and cost effective manner.
- Provided status and confirmation of completion.
- Responsible for cost controls associated with office maintenance - Tracked office expenditures, approved invoices, submitted vendor proposals, setup and maintenance, Handled large dollar amounts in invoicing and expenses, researching charges, budgeting and account coding.
- Supervised onsite Facilities team - Receptionist, Facilities Assistant and Contractors.
- Regularly reported to upper management of current and upcoming project status, made suggestions to improve workflow and recommended resolutions.
- Experienced in facility merger transition; accounting procedures, uploading and transferring vendors, employee relations, etc.
- Developed and assisted with the implementation of policies and procedures to ensure an efficient and safe office environment.
Experience
2-5 Years
Level
Executive
Education
BS In Graphic Communication
Sr. Facilities Coordinator Resume
Summary : Efficient, effective, and a strong organizationally skilled person Adaptable, dependable and strong organizational skills highly energetic with proven ability to produce within a demanding work environment experienced at muliti-tasking in variety of setting Customer service professional dedicated to effective team management and customer satisfaction.
Skills : Bilingual english and spanish, cash handling/cash register, auditing,customer service,ph testing/checking,conveyer system,hazardous material handling, hydraulic machine operating.
Description :
- Supported and managed in the analysis and development of facility projects that included full floor office moves and office set ups at multiple facility sites.
- Managed and scheduled short fuse building maintenance activities with property management.
- Recorded and tracked all government property assets with sophisticated daily reports for all CONUS and OCONUS personnel.
- Maintained accountability for property in locations worldwide.
- Managed company sub-contractors and conducted monthly meetings to ensure positive customer relations.
- Scheduled and conducted inventory to ensure compliance with procedures and integrity of property accountability.
- Primed and submitted purchase requests to buyers for pertinent company equipment for CONUS and OCONUS operations and locations.
- Managed respected area in Costpoint to close out open purchase orders to ensure accountability for received items Accounted for related billing accuracy with invoice validations and developed methods to improve services to reduce costs by utilizing competitive procurement and sole source justifications Managed shipping and receiving department.
Experience
7-10 Years
Level
Management
Education
Associates In General Studies
Facilities Coordinator/Lease Analyst Resume
Headline : A Detailed Oriented Office Facilitator and Administrative Professional possessing excellent communication skills, proven facility management skills, specializing in supply ordering for 170 offices, bill coding, file management, utility set up and cost savings across the board. Extensive experience in multi tasking, generating reports, coordinating schedules, balancing priorities and maintaining accurate detailed records. Proficient in Microsoft Word, Excel and Outlook.
Skills : HVAC, Mixed commercial and residential construction, Maintenance - Facilities Support, Training & Development.
Description :
- Assists facilities management and operations personnel in the evaluation and planning of facility needs.
- Participates in the ongoing maintenance of operations-related projects.
- Works with operations and administrative personnel on matters related to construction and building projects.
- Evaluates facilities, furniture and equipment to maintain an ergonomic work environment.
- Coordinate the work flow associated with scheduled and emergency maintenance needs.
- Responsible for the programming and updating of facility badge entry information.
- Responsible for cell phone and data device procurement.
Experience
5-7 Years
Level
Executive
Education
High School Diploma
Operations/Facilities Coordinator Resume
Objective : Obtain a position a position where I can utilize my communication skills, problem solving expertise, and research and leadership abilities.
Skills : Microsoft Office,10-key, copier/printer use & function, switchboard & multi line phones, Ability to work with various computer programs. Knowledge of multi-line phone systems. Can use 10-key, copier, scanner, & fax. Strong organizational skills& ability to multitask. Able to take the initiative.
Description :
- Worked directly with Officer Manager to assist with daily operations.
- Arranged meetings with clients and brokers.
- Organized office invoices and processed/deposited clients' checks.
- Faxed, copied, scanned and binned brochures.
- Ordered office supplies, according to inventory need and budgetary considerations.
- Assisted brokers and trained receptionist.
- Organized all lease and mortgage deals for entire staff of real estate brokers.
Experience
0-2 Years
Level
Entry Level
Education
High School Diploma
Facilities Coordinator/Real Estate Coordinator Resume
Objective : Rising from the rank of private to sergeant in two years is a clear indication of reliability, responsibility and character. Three and a half years of highly successful management and operations of military men and equipment valued at 9.6 million dollars. My goal is to obtain a meaningful and challenging position that enables me to learn from others and not only accomplish my own goals, but also help facilitate those of my company and colleagues.
Skills : Microsoft Office.
Description :
- Reports directly to the Regional Facilities Manager for Phoenix Region and indirectly to the Director of Operations and Vice President of Auxiliary Services.
- Schedules all units for 6 apartment communities for vendor work turn-over and maintenance through Yardi.
- Orders all apartment vendor work in Ops Technology.
- Assists with issuing vendor contracts for Procurement.
- Acts as Office Manager conducting all administrative support work.
- Plans and organizes annual company parties and events for Phoenix Region.
- Conducts weekly meetings between Community Managers and Facilities Management.
- Perform quarterly IT audits on all 6 communities and office.
Experience
2-5 Years
Level
Junior
Education
AS In Computer Science
Facilities Coordinator Head Resume
Summary : Currently seeking a challenging position in customer relations and administration. Collaborating with an organization with staff training and development is one of my objectives to pursue. Through my experiences, I've become adaptable to many software systems and have assisted in developing immediate and long range strategic plans for departments and organizations.
Skills : Microsoft Office.
Description :
- Evaluating and processing space requests from art organizations and non-profit cultural groups.
- Maintaining the scheduled use of facilities on a weekly and monthly basis.
- Working with the CAD Grants Administrator and Technical Director to establish the annual performance schedules of supported arts groups.
- Assisting the Facilities Director to develop, expand and monitor the CAD rental program.
- Responding to space rental inquiries from the phone, web, or walk-in customers.
- Providing accurate rate quotes, conducting facilities tours, and generating rental agreements.
- Supervising and monitoring facility staff who perform building inspections.
- Identifying and documenting potential safety or maintenance issues.
Experience
7-10 Years
Level
Management
Education
BA In Visual Communications
Facilities Coordinator III Resume
Summary : Comprehensive experience in facilities service and support within a developing and fluctuating corporate structure. Exceptional organizational, problem-solving, written and oral communication skills. Ability to manage multiple projects and responsibilities with meticulous attention to detail. A reputation for producing the highest quality work.
Skills : Type 40 wpm- Windows 6 -Microsoft Word.
Description :
- Supported Facilities Manager in the smooth, efficient operation and function of the campus.
- Coordinated consistent and timely property operations.
- Successfully executed office configuration and employee relocation, ensured computer set up and installation of office equipment.
- Developed solutions for workspace improvements including secondary essentials.
- Partnered with and assisted vendors in construction and reconfiguration of office workspaces.
- Accommodated ergonomic solutions for those with special needs or physical requirements, adhering to ADA guidelines.
- Coordinated and executed a diverse variety of project and equipment requests from various internal departments, including information technology, personnel, accounting, shipping, and maintenance.
- Efficiently managed the company fleet of vehicles.
Experience
7-10 Years
Level
Management
Education
BA In Communications
Facilities Coordinator Resume
Headline : Maintenance Engineer, with Fifteen years experience in Maintenance Management & Maintenance Planning and Scheduling. Six years experience in HOA Management, 8 years experience in Facilities Management. Expertise in EMMS systems.
Skills : Maintenance, Maintenance Management, HOA Management.
Description :
- Set up the preventive maintenance program for all equipment in the building.
- Coordinated all Security, Building maintenance, Kitchen maintenance and Housekeeping contractors.
- Paid contractor invoices, reconciled the monthly Balance statement.
- Managed the HVAC control system and AV systems eliminating many calls to repair contractors.
- Managed the CRESS and Facility Center work order systems, kept records for cost control and equipment history.
- Conducted Facility Orientations for new hires.
- Created detailed instructions for Security and Training personnel to operate systems throughout the building.
Experience
5-7 Years
Level
Consultant
Education
MS
Senior Facilities Coordinator Resume
Summary : Facilities coordinator works for a mid to large sized company, office complex, or academic institution, and is responsible for overseeing the maintenance and organization of offices and buildings.
Skills : Microsoft Office Suite, SAP, Oracle EPMS, Smart View For Hyperion, HHA Exchange.
Description :
- Created North America, and Latin America facilities operation budgets using excel spreadsheets.
- Monitored Americas NA/LA budgets and highlighted monthly variances.
- Generated monthly account analysis, as defined, investigated, and resolve variances.
- Prepared monthly organization financial reporting packages to resolve discrepancies.
- Created purchase orders request in SAP, maintained and tracked requisitions for the Americas.
- Approved and completed monthly goods receipt in SAP for invoice payment by accounts payable department.
- Prepared and compiled monthly forecast in Smart view for Hyperion and reported updates to the global finance and leadership team via excel document.
- Completed monthly and yearly cost center re-class, journal entries, and accruals.
Experience
10+ Years
Level
Senior
Education
A.A.S Business Administration
Facilities Coordinator Resume
Objective : Facilities/ office ser vices/ mail r oom coor dinator with the ability to over see multiple pr ojects. Exceptional negotiation, communication, or ganizational and people management skills. Har d wor king and enthusiastic team player that provides direction to improve bottom line. Computer skills include Outlook, MS Word, Pitney Bowes USPS Equipment, FedEx, UPS, and DHL Shipping Equipment.
Skills : Animation, Autodesk Maya, CSS3, HTML5, Illustrator, Javascript, MAC.
Description :
- Provided full fitness center and locker room maintenance.
- Supervised and trained facility employees and contractors as needed.
- Initiated coffee services each day in both kitchens and annex locations.
- Arranged and coordinated catered staff lunches; including menu development, restaurant and service vendor coordination and follow- through.
- Provided support to Facilities Manager and assisted with routine facility activities and special projects.
- Completed maintenance of the kitchens as well as preparation and breakdown of daily lunches.
Experience
0-2 Years
Level
Entry Level
Education
Spanish & English
