A Festival Coordinator is responsible for helping the managing director and the artistic director with event coordination, fundraising, audience development, and administration of activities during the festival events time. While the duties vary based on the size and type of the festival being conducted, the following are certain core tasks mentioned on the Festival Coordinator Resume – assisting the MD in hiring and training; maintaining festival databases, administrating letters of agreement and contracts with artists, mailing to volunteers, artistic, and dancers; maintaining e-newsletter subscriptions, creating and delivering email invites; facilitating the festival survey, securing liquor licensing, and helping with a strike of the festival including post-festival returns and cleaning.
Essential qualifications include – a passion for the arts, experience in event planning, strong writing skills, familiarity with Word, Google Docs, and Excel Programs, strong customer service skills, the ability to provide positive and creative leadership skills, and knowledge of basic festival protocol. A degree in the related field is beneficial, however, several years of event planning and management experience can substitute formal education.
Summary : To view every situational moment as an opportunity to grow, expand and learn. Festival Coordinator will report to the Artistic Director, but will also work collaboratively with the Executive Director, Academy Manager, and Dean of Students.
Skills : Google Analytics, Google Adwords, Microsoft Office Suite, Social Media: Facebook, Twitter, Instagram, Pinterest, YouTube, FlickR, IStock, Etc.
Description :
Communicated with approximately 85 Exhibitors, logistics, and coordination before, during, and after the festival.
Rewrote multiple documents such as; applications, cover letters, sponsorship packets, and exhibitor contracts.
Identified & planned logistics for festival layout, including main exhibitor area, kids fiesta, entertainment, and food vendors.
Collaborated with the Entertainment Coordinator on; rewriting contracts, contacting musicians, finalizing scheduling, and assistance during the festival.
Guided about 100 volunteers with decorations, setup and breakdown of the festival, as well as cleanup crews.
Developed and proofed the sponsorship packets to distribute to sponsors.
Facilitated logistics with venue and requests from headlining international musician Toby Love.
Assisted in the design and creation of posters, fliers, and tickets.
Oversaw ticket transactions and merchandise sales before and during concert.
Experience
10+ Years
Level
Senior
Education
Diploma
Festival Coordinator Resume
Objective : Festival coordinator experience in video, multimedia production and editing. Professional, meticulous, hard-working, and self-motivated leader seeking an ideal opportunity that will utilize his education and experience.
Skills : Adobe Photoshop, InDesign, Premiere, Microsoft Office Suite, Keynote, CMS, Google Analytics, SEO, Wordpress.
Description :
Provided Latinos of West Michigan a reason to gather and embrace their cultural heritage through art, film, musical entertainers, educational workshops, dance, worship, and food.
Secured grants and donations from local, regional, and national sources.
Developed community resources, recruited professional and volunteer personnel and operated efficiently and effectively within budget constraints.
Booked and arranged travel, lodging, and social outings for entertainment acts, several of which were international.
Received proper approval on rules and regulations required by the city and state, including liquor licensing, road closing permits, and broadcasting permits.
Walked around neighborhoods with flyers and promoted festivals at different recreations around Columbus.
Took a responsibility at the festival when hosting it such as watching over tents with activities included.
Had to watch kids and make sure nothing got damaged.
Experience
0-2 Years
Level
Entry Level
Education
B. S. In Community
Festival Coordinator Resume
Objective : Highly self-motivated recent graduated student in search of opportunities to gain experience and knowledge on global affairs, law, refugees issues, and forced migration, and the interworks of non-profit organizations.
Skills : Event Coordinator, Public Relations.
Description :
Planned, promoted and organized an arts festival in coordination with the Brookhaven Run.
Coordinated and ran children area for music and arts festival.
Managed a volunteer force and budget to create an enriching atmosphere suitable for a wide range of ages.
Designed the space and crafted themed decor.
Organized and supervised 150 craft and food vendors for Boonesborough Days (annual festival) including but not limited to updating and processing.
Selected Films and Videos chosen for the Festival Coordinated with the activity board to obtain sponsorships for the Festival Served on the Planning .
Organized and Advertised for annual film festival hosted at Maryland Day at the University of Maryland.
Educated guests on the topics and areas of differing opinions of the various environmental films.
Experience
2-5 Years
Level
Executive
Education
Diploma
Festival Coordinator Resume
Headline : As a Festival Coordinator, responsible for helping the Managing Director and Artistic Director with contracting, administration, event coordination, fundraising, audience development.
Skills : Project planning and time management skills.
Description :
Coordinated fundraising for annual summer music and art festival from local businesses, and private investors Manage music stage and performance .
Had the representatives of each respective country to participate in the International Festival.
Hired entertainers such as Egyptian bellydancers, Chinese dancing company, Tajikstan musical group, etc.
Hired caterers for the festival and collaborated with the international study body and student government association to resolve team.
Procurement of all equipment, rentals, supplies, goods and services Acquire essential.
Wrote and edited 200 short film synopses for official festival program book.
Wrote and edited CICFF press releases and managed the festival social.
Experience
5-7 Years
Level
Executive
Education
High School Diploma
Festival Coordinator Resume
Headline : Festival Coordinator working closely under the direction of the Senior Manager, Talent, and Associate Manager, Volunteer Resources, the Festival Coordinator, Volunteer Resources supports Institutes commitment to recruiting.
Skills : Detail oriented with ability to multi-task in a fast-paced environment.
Description :
Coordinated booking of vendors for festivals year round Assisted in finalizing logistical details of events Ensured events ran smoothly by serving.
Worked closely with the Red Frog Events team for the American Beer Classic held at Soldier Field Oversaw the activities in the festival area that .
Assisted operations with event set up and tear down.
Tracked artists schedules and tour dates for upcoming media opportunities to promote tours, albums, and campaigns.
Responsible for negotiating and maintaining Sundance Film Festival vendor contracts and invoicing.
Ensured the ongoing scheduling and communication of production timelines for festival theatre and venue setup and tear down, to be completed.
Maintained festival inventory of production and transportation equipment, supplies, and signage.
Experience
5-7 Years
Level
Executive
Education
High School Diploma
Festival Coordinator Resume
Headline : Festival coordinator position will work with a large group of assigned volunteers to provide excellent support and communication for the Institutes volunteers.
Skills : Passion for, knowledge of, and interest in the Classical Music Industry.
Description :
Oversaw Arts Administration Fellows, directing and managing their work plan for the Festival and Academy.
Created and maintained detailed operations sheets and records for all events.
Organized and scheduled spaces for Festival and Academy rehearsals.
Organized transportation needs for Academy students, Festival artists and guest artists.
Served as primary Guest Artist liaison, managing schedules in collaboration with housing coordinator and Artistic Director.
Created and distributed guest artist schedules and coordinate hospitality needs.
Assisted Academy Manager, Artistic and Executive Directors with administrative tasks throughout the Festival, including the gathering of data.
Experience
5-7 Years
Level
Executive
Education
Bachelors Degree
Festival Coordinator Resume
Headline : As a Festival Coordinator, responsible for working with different teams and venues to understand their needs and place volunteers including in-person needs for Mountain Resort, and online needs for our Festival Platform.
Skills : Strong writing skills, Familiarity with Word, Google Docs, and Excel Programs as well as using gmail.
Description :
Assisted the Managing Director with hiring and contracting SCIP students.
Assisted the Managing Director with contracting administrative staff for the festival.
Assisted the Artistic Director with contracting for the Production Manager, Technical Director, and other members of the production team.
Maintained gmail group lists for artists, volunteers, membership, donors, and sponsors.
Assisted the Managing Director with writing and sending thank you for artists, donors, and sponsors.
Assisted the Managing Director with maintaining festival databases.
Negotiated, contracted, and led selected vendor relationships from time of onboarding, through onsite event execution.
Experience
5-7 Years
Level
Executive
Education
Bachelors Degree
Festival Coordinator Resume
Objective : Festival Coordinator position will also coordinate administrative and operational duties to process Festival credentials and support department functions.
Skills : Strong customer service skills, in person and in email correspondences.
Description :
Trained and supervised team, assist with building out team and hiring of new employees.
Partnered with marketing team for branding, design, and creating print, based off of site needs. Assist with creation of all exterior and interior event signage; ensure deadlines are communicated and met.
Updated event master site advances in real time, as CAD map changes.
Oversaw site design and contracting for all front of house décor and activations.
Partnered with food and beverage managers to ensure selections represent the festival in an appropriate manner.
Coordinated festival trucking to and from designated cities.
Supervised and managed Score More Shows warehouse and storage facilities.
Experience
2-5 Years
Level
Executive
Education
Bachelors Degree
Festival Coordinator Resume
Objective : As a Festival Coordinator, responsible for every aspect of an event, from choosing venues to evaluating success afterwards. Manage all event operations (preparing venue, invitations etc.).
Skills : Proficiency with Microsoft Office products, specifically Excel and Power Point.
Description :
Identified the client requirements and expectations for each event.
Liaised with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
Managed all event set-up, tear down, and follow-up processes.
Maintained event budgets.
Booked venues, entertainers, photographers, and schedule speakers.
Conducted final inspections on the day of the event to ensure everything adheres to the client standards.
Assessed an event overall success and submit findings.
Experience
2-5 Years
Level
Executive
Education
Bachelors Degree
Festival Coordinator Resume
Headline : Festival coordinator manages all festival entertainment. This includes developing budgets, building offers, completing all contracts, and managing all onsite needs including travel and hospitality. This position will oversee the onsite production teams and stage managers for each festival.
Skills : Strong communication and interpersonal skills, Outstanding vendor management skills.
Description :
Drove the full cycle recruitment process, including sourcing, assessing volunteer applications, interviewing, and placing volunteers to best meet the needs of the Festival.
Worked with assigned Festival teams to understand their needs and place qualified candidates in roles.
Fostered strong relationships through all forms of communications with all candidates and assigned staff teams.
Communicated clearly and consistently with Festival teams regarding their volunteer needs and placement.
Provided support as well as accountability with Festival teams to ensure alignment with department processes.
Provided ongoing and accurate information to assigned groups of volunteers (350+) and timely responses to their inquiries.
Generated, issued, and tracked onboarding paperwork.
Supported recruitment plans and processes to encourage diversity and increase accessibility within the organization.
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