Finance Administrative Assistant Resume Samples

Description :

1. Ensured accuracy and timeliness of financial data and statistics, including operating and administrative budgets.
2. Maintained unit financial reports and provides monthly invoices to the client.
3. Ensured the accuracy of operating and administrative budgets.
4. Tracked bi-weekly commodity deliveries.
5. Submited monthly rebates for the school district.
6. Processed weekly invoices for payment.
7. Created catering invoices and maintains a payment log.
8. Contacted catering contact for outstanding invoices.

Experience

7-10 Years

Level

Management

Education

Certificate

Description :

1. Provided support to Accounts Payable to ensure that all necessary administrative functions are completed on time and accurately.
2. Tracked inventory of checks used for Accounts Payable and notifies Manager when order is needed.
3. Processed and distributes Accounts Payable's mail, performing various alpha and date order sorting as needed for invoice processing.
4. Prepared checks for pick up by Professional Mail Services.
5. Determined when Accounts Payable checks need to be sent to an offsite storage facility and coordinate pick-up.
6. Assisted with year-end, internal and external audits.
7. Ordered and maintained an appropriate level of office supplies.
8. Responsible for the check-in and out process of patients presenting for medical appointments.

Experience

5-7 Years

Level

Executive

Education

Medical Office

Description :

1. Worked within all the operations of the Finance office including Payroll, Activity Fund and Accounts Payable.
2. Worked independently to accomplish scholarship tracking, funds availability, bank statement balancing, purchase order requests and approvals, credit card management and daily office operations.
3. Received and routed telephone calls and customers to the correct Finance employee.
4. Maintained daily entry of financial data, accounts payable support, payroll support, and Activity Fund support.
5. Provided direction and management on department work instructions as well as served on a committee for the implementation of department procedures.
6. Provided routine clerical support to the employees of Finance to include the Finance Director.
7. Received and distributed department mail, materials, reports, invoices, payments, and other applicable materials.
8. Provided routine office upkeep of files and supplies.

Experience

7-10 Years

Level

Management

Education

Business

Description :

1. Performed all the basic office duties on a daily basis.
2. Worked with Accounts Payable and posted all incoming checks to the appropriate accounts.
3. Processed all Certificates of Insurance to process and kept the accurate date and up to date information on file.
4. Tracked all outgoing invoices and billing books.
5. Processed all the incoming and outgoing mail as well as all the FedEx's and UPS's on a daily basis.
6. Worked with spreadsheets to compute data to be entered in for invoicing.
7. Processed reimbursable for employees.
8. Entered in mileage and travel for all the employees and made sure the amounts were accurate.

Experience

10+ Years

Level

Senior

Education

Masters Of Business

Description :

1. Assisted Chief Financial Officer, Director of Internal Operations and Accounts Payable Manager with daily duties, as needed.
2. Prepared and reconciled monthly Business Objects, EDI and IPS report to obtain for billing purposes each month.
3. Entered data into the Billing system from monthly reports to generate invoices for clients.
4. Entered Travel Expenses, CPT and ICD 9 codes into a Billing system.
5. Prepared Deposit invoices for new clients and tracked payment for Go-Live purposes.
6. Organized and maintained documents in the file room.
7. Ordered supplies, answered multi-line switchboard, copied, filed and faxed documents and other clerical duties, as needed.
8. Prepared client payments for daily deposits.

Experience

5-7 Years

Level

Executive

Education

Associate

Description :

1. Handled all price promotions, AP, AR, Distributor Billings, Expense Reports & Weekly Financial reports for six states.
2. Entered annual price promotion calendars & changes throughout the year.
3. Audited, tracked & coded all distributor billings.
4. Assisted in Year-End balancing and accruals.
5. Developed multiple spreadsheets & calendar reports to streamline procedures & tracking.
6. Handled all calls from field personnel, distributors & vendors.
7. Completed many computer courses for Microsoft.

Experience

5-7 Years

Level

Executive

Education

B.A. In Business

Description :

1. Delivered administrative support to the Contract Manager and Contract Assistant, customer-focused with strong multi-tasking and organizational skills.
2. Supported staff projects and maintained business processes, prepared business communications, and coordinated completion of customer requirements documents.
3. Detailed and accurate while using good judgment in a fast-paced environment.
4. Gathered and save data in order to complete various documents.
5. Coordinated with Safety Manager, Regional Offices and other Divisions in order to expedite and facilitate new and active accounts.
6. Researched history of accounts and compile data in order to expedite completion of contracts & legal requests.
7. Provided Insurance documents for proof of insurance to the customer.

Experience

10+ Years

Level

Senior

Education

Associate Of Arts

Description :

1. Prepared extensive travel arrangements (domestic & international) and itineraries, obtain visas, passports, and other travel documents; make changes, as necessary.
2. Prepared agendas, distributing materials, planning meals, addressing technology needs, managing invitations, etc.
3. Provided extensive calendar management.
4. Managed electronic reporting to the SEC and assist in the preparation of reports to be filed.
5. Maintained Closing Scorecard in Excel to track closing deadlines and criteria.
6. Prepared ad hoc reports in Excel as directed and maintain calendars.
7. Certified used vehicles and originated wholesale deals/dealer trades, receipt checks for retail and wholesale deals.

Experience

7-10 Years

Level

Management

Education

Business Management

Description :

1. Assisted in the creation of the Accounts Receivable module.
2. Serviced Accounts Payable and processed reimbursements.
3. Reorganized all Finance Department files.
4. Served as a primary point of contact for all Finance Department questions and check requests.
5. Reconciled bank deposits and maintained donor and vendor files.
6. Supervised and verified all incoming shipments.
7. Implemented the most cost-effective shipment of outgoing packages and periodic mass mailings.

Experience

7-10 Years

Level

Management

Education

Business Administration

Description :

1. Organized and suggested corrections on financial reports for internal use.
2. Researched industry standards and pricing for comparative analysis.
3. Coordinated and approved up to $50,000 in monthly payable expenses.
4. Recommended year-end footnotes on expenses for the annual report.
5. Gathered data, maintained large vehicle and employee databases, adjusted comparison spreadsheets.
6. Assisted the Accounting Manager with expense filing according to GAAP.
7. Articulated and collaborated with the Financial Manager on financial performance visual and verbal presentations to the CEO and CFO.
8. Negotiated lower lodging prices for traveling techs as a liaison with Red Roof Inn and Motel 6.

Experience

10+ Years

Level

Senior

Education

MS In Finance