Financial Assistant Resume Samples

Description :

1. Analyzed financial information and produced robust financial reports for clinical accounts.
2. Monitored accounts to ensure spending stayed within budget and all discrepancies were reconciled immediately.
3. Assisted Financial Analyst in grant's account management which included ensuring fellows, residents and lab technicians stayed within their allotted budgets and spent down grants as per their received awards.
4. Streamlined journal voucher submittals, purchasing, expense reimbursement, travel reimbursement, petty cash reimbursements, processing of invoices and deposits, cutting processing time in half.
5. Oversaw spending on corporate credit cards, monitoring for fraudulent activity, collecting all backup documentation from cardholders, and allocating charges to appropriate accounts before monthly deadline.
6. Produced an inventory of IT and telecom assets, updating existing assets and removing outdates or unused items, saving the department tens of thousands of dollars annually.
7. Maintained constant contact with New York Presbyterian and Weill Cornell Medical College Finance contacts to ensure a speedy processing of department paperwork, deposits, checks and account transfers.
8. Closing open POs, making sure all expenses are accounted for at fiscal year-end.

Experience

2-5 Years

Level

Junior

Education

Finance

Description :

1. Manage and perform all accounting services for Community Foundation endowments, assuring timely payments to beneficiaries.
2. Manage and document all accounting functions in accordance with generally accepted accounting principles and auditing standards (FASB compliant).
3. Manage and perform all required financial services including payroll, required filings and management reports in a timely and professional manner.
4. Manage daily, monthly, quarterly and yearly payments and accounting for the regular operating activity against approved budgets.
5. Maintain, balance and rebalance and prepare financial statements as required for the Board and Investment Committee.
6. Prepare all financial information for independent audit annually, and work with auditors to assure timely and accurate completion.
7. Assist with the smooth operation and maintenance of the facility and office technology in accordance with Community Foundation goals.
8. Manage information systems including maintaining records, processing complex documents and compiling reports.

Experience

10+ Years

Level

Senior

Education

Associate In Accounting

Description :

1. Oversee day-to-day functioning of accounts receivable to ensure compliance with program and regulatory requirements, policies, and business objectives.
2. Responsible for the month end reconciliation of A/R module to general ledger.
3. Review balance sheet accounts monthly and reconcile as assigned; Ensure accurate and timely month end and year end close.
4. Monitor and confirm financial condition by conducting audits and providing information to external auditors.
5. Responsible for the posting of payments received and monitor balances due from customers; Manage receivables balances and collect on balances that are not current.
6. Update and reconcile daily bank statements from JP Morgan Chase; Track all money received and prepare deposits.
7. Monitor submittal of weekly and monthly billings to customers; Oversee auditing and submittal of temp service invoices; Research and analyze accounts, generate a weekly aging report, assist with month-end closing.

Experience

5-7 Years

Level

Executive

Education

Associates In Accounting

Description :

1. Worked on Implementation team for Oracle Beta System, completed performance testing identifying defects and recommending improvements prior to implementation.
2. Primary focus on Project Costs, Payroll, Accounts Payable, Expenses, Subcontract agreements, Purchase Order Agreements, material delivery schedules and strategic sourcing for high priority at risk items.
3. Developed enhanced tracking program for retirements, new purchases, and refurbishments of capital assets.
4. Respond to disciplinary items and complete performance reviews for interns and administrative staff.
5. Review charging activities, established and assured compliance with Internal MasterCard Usage Policies.
6. Activity participated in Subcontractor selection process to assure compliance with base level Health & Safety Rates, financial goals, & project timelines.
7. Working with Program Managers to maintain and update project schedules is Microsoft Project or Primavera Software.

Experience

2-5 Years

Level

Junior

Education

MBA

Description :

1. Managed all College funds to include general fund budgets, auxiliaries, gifts, plant funds, and endowments.
2. Utilized Excel to create spreadsheets to track expenditures and give up-to-date balances of each fund.
3. Processed purchase orders, budget entries, journal entries, and cash transfers by entering data into PeopleSoft financial system.
4. Made recommendations on College financial matters to include budget projections and requests for funding.
5. Developed financial presentations using Excel and PowerPoint for senior management.
6. Composed correspondence, memos, forms, meeting minutes, and reports using Word and Adobe Acrobat.
7. Procurement of office/instructional supplies and services using PeopleSoft purchasing system or procurement card.
8. Paid vendors, employees, or students by filling out payment vouchers, travel vouchers, petty cash vouchers, etc.

Experience

2-5 Years

Level

Junior

Education

Accounting

Description :

1. Report to the Department Business Manager to set up and maintain all research and department accounts.
2. Track financial transactions including payroll, purchase orders, invoices, check requests and other related debits or credits using ARC financial system.
3. Bill items from department stockroom, contract accounts, and recovery of user costs for phones, postage, fax, copying, and petty cash and reconcile all accounts on financial statements.
4. Work with Director of Financial and Administrative Services in following through on any discrepancies found on statements.
5. Work with Business Manager to prepare departmental payroll and graduate tuition fees.
6. Prepare and distribute monthly financial account reports and supporting documents to faculty and administrative staff.
7. Manage petty cash fund for department and perform other related duties as required.

Experience

10+ Years

Level

Senior

Education

Bachelor Of Arts

Description :

1. Report directly to CFO and provide clerical assistance as needed.
2. Using computer, update weekly financial spreadsheets in Excel to reconcile incoming monies to oversee the flow of cash/credit cards from internal and external sources.
3. Regularly advise management of discrepancies with weekly Attendance Enterprise payroll processing and resolves issues in accordance with established procedures.
4. Support payroll department with weekly attendance data entry, serving as primary backup.
5. Assist accounts payable department weekly using mainframe to key in invoices for payment, reconcile payments and process checks for mailing.
6. Interface with Studio owners as needed to monitor current exemption certificate status.
7. Distribute monthly financial statements to all department heads.
8. Purchase materials/supplies for the internal use of organization.

Experience

2-5 Years

Level

Junior

Education

Accounting

Description :

1. Coordinate with administrative and medical staff to ensure compliance with the HIPPA policies and regulations of the clinic.
2. Processing debits to accounts through purchase order request to accounts payable, potential encumbrances; or any credits through NU receipts for deposits or journal Entries.
3. Responsible for submitting monthly billing reports to central budget office.
4. Maintained special bills list for customer account, Post payments in to Medi-soft (a software program used to invoice, run statements and apply payments to patient accounts).
5. Distribution of monthly patient statements.
6. Monitor the expense and income activity of all accounts assigned.
7. Ensuring spending coincides with grant and school regulations.
8. Maintaining records of funding distributed by National Institute of Health and private donors.

Experience

2-5 Years

Level

Junior

Education

A.A.S In Human Services

Description :

1. Perform customer service and financial duties for the organization.
2. Include ticket sales, balancing financial registers, customer relations, preparing reports and financial data, while establishing strong relationships with internal and external customers.
3. Tracked and maintained balances on multiple capital project accounts.
4. Provide informative and friendly customer service to Atlanta Braves customers.
5. Answer questions, comments and concerns as it pertains to information about the Atlanta Braves.
6. Responsible for verifying individual ticket seller's registers are properly balanced.
7. Managed accounts payable processing, coding and inputting, check processing, mailing, and filing.
8. Safely deliver cash, coupons, and special sales items of each ticket seller to the bank at end of day.

Experience

0-2 Years

Level

Entry Level

Education

Journalism

Description :

1. Financial Assistant Graybar Electric Co.
2. Maintained appropriate control procedures to ensure compliance with GAAP and company ploicies.
3. Oversaw and assisted in the monthly, quarterly, and annual closing processes.
4. Acted as a resource providing guidance to District and Brach management.
5. Originated company journal entries using accepted general ledger entry techniques.
6. Analyzed weekly, monthly, quarterly, and annual accounting reports.
7. Analyzed general ledger accounts and other accounting details and provided information to management on profitability and other facets of operations.
8. Prepared and assisted in the preparation of the annual budget in conjunction with District and Corporate management.

Experience

2-5 Years

Level

Junior

Education

Finance

Description :

1. Typically uses a variety of computer software and systems to perform duties.
2. Normally performs tasks with work priorities and general instructions provided by the supervisor.
3. Exercises judgment in selecting and applying established procedures correctly and in determining when to refer problems to the supervisor.
4. Typical Duties Processes and/or oversees the processing of financial/business forms.
5. Checks, corrects and maintains a variety of financial and other business records and documents.
6. Answers inquiries and provides information to faculty, students, staff and the public on fiscal policies and procedures.
7. Prepares or assists in preparing various financial or administrative reports.

Experience

2-5 Years

Level

Junior

Education

High School Diploma

Description :

1. Verified that information in the computer system was up-to-date and accurate Eliminated outdated records by sending the records to be scanned.
2. Created monthly reports for records, closed terminated records and completed chart audits.
3. Organized billing and invoice data and prepared accounts receivable and expected revenue reports for controllers.
4. Processed confidential tax form information.
5. Developed and created a more effective filing system to accelerate paperwork processing.
6. Processed payroll and entered data into cumulative payroll document.
7. Successfully established effective systems for record retention by creating database for daily correspondence tracking.

Experience

7-10 Years

Level

Consultant

Education

BA In Business