The job description for this post varies depending on the firm, the firms can be law firm, accounting firm, CPA firm, partnership firm and so on; some of the common job tasks that are typically carried out in an office firm is mentioned on the Firm Administrator Resume and such are – executing both secretarial and administrative tasks, performing bookkeeping and inventory tasks, coordinating office calendar, collecting and maintaining office equipment and supplies, creating and modifying documents such as reports, memos or letters; attending phone calls and scheduling meetings, taking meeting minutes, supervising junior staff, making travel arrangements and ensuring that specific projects are completed on time and within the budget.
Employers want to see in their potential Firm Administrators skills such as – organizational and planning skills, telephone etiquette, multitasking, and workload prioritization skills, project management expertise and strong technological proficiency. A Business – related or law-related education is commonplace among Firm Administrators.
Headline : Accomplished Firm Administrator with 7 years of experience in optimizing operational efficiency within legal firms. Expertise in financial management, compliance, and the implementation of streamlined administrative processes. Proven ability to enhance team performance and client satisfaction through strategic leadership and effective communication.
Skills : Office Management, Time And Billing Management Software, Financial Management Software, Adobe Creative Suite
Description :
Managed daily operations of a public accounting firm, ensuring compliance with industry regulations.
Oversaw client database management, enhancing data accuracy and accessibility.
Administered monthly billing and accounts receivable, generating timely financial reports.
Supervised office staff training and development to foster a collaborative work environment.
Maintained the firm's internal network, coordinating with IT for software installations and troubleshooting.
Prepared individual and business tax returns, overseeing electronic filing processes.
Organized tax season kick-off meetings and weekly staff meetings to enhance communication.
Experience
5-7 Years
Level
Management
Education
B.S. in BA
Firm Administrator I Resume
Objective : Dedicated Firm Administrator I with 2 years of experience driving operational excellence in legal settings. Adept at managing office systems, enhancing administrative processes, and fostering team collaboration. Committed to optimizing workflows and improving client relations, utilizing strong organizational skills and attention to detail.
Skills : Document Management, Pdf Management, Legal Document Preparation, Data Analysis, Legal Research
Description :
Facilitated the transition to new practice management software, training staff for seamless adoption.
Troubleshot software issues and performed routine maintenance on firm computers.
Managed vendor accounts, including conducting interviews and hiring new employees.
Implemented efficiency protocols to enhance productivity and boost employee morale.
Reviewed court filings and service documents, managing scheduling for 300 active cases.
Led the firm's largest dissolution of marriage case in 2015-16, overseeing multimillion-dollar negotiations.
Oversaw office administrative activities, ensuring compliance with general policies and procedures.
Experience
0-2 Years
Level
Entry Level
Education
B.S. in BA
Firm Administrator Resume
Objective : Results-oriented Firm Administrator with 5 years of experience enhancing operational workflows in legal settings. Proficient in financial oversight, compliance, and implementing efficient administrative systems. Recognized for improving team productivity and client engagement through effective leadership and strategic planning.
Collaborated with the Board of Directors to assess and enhance workforce productivity and operational efficiency.
Renegotiated vendor contracts, yielding savings of over $50,000 in a single fiscal year.
Optimized administrative staffing levels, increasing overall team efficiency by reallocating responsibilities.
Partnered with the Board to identify and support underperforming attorneys to enhance firm performance.
Generated comprehensive monthly financial reports to monitor income, expenses, and future projections.
Managed HR functions including recruitment and employee onboarding processes.
Coordinated with external partners to provide accounting and benefits services for the firm.
Experience
2-5 Years
Level
Junior
Education
BBA
Senior Firm Administrator Resume
Summary : Strategic Senior Firm Administrator with 10 years of experience in enhancing operational efficiency in legal environments. Skilled in financial oversight, compliance management, and optimizing administrative workflows. Known for fostering teamwork and driving client satisfaction through effective leadership and innovative process improvements.
Skills : Microsoft Word, Project Coordination, Prolaw Software, Nuance Power Pdf, Quickbooks Online, Timeslips Billing Software
Description :
Oversee all financial operations for a small law firm, including accounts receivable and payable, and online bank transactions.
Manage biweekly payroll for a staff of 10 and ensure compliance with federal tax regulations.
Provide day-to-day administrative support to partners and staff, enhancing operational efficiency.
Coordinate client communications, handle incoming inquiries, and manage correspondence effectively.
Digitize and organize incoming documents for seamless staff access using office management software.
Set up new client accounts and process completed tax returns while maintaining client relationships.
Prepare bank deposits and accurately record transactions in QuickBooks.
Experience
7-10 Years
Level
Senior
Education
B.S. in BA
Firm Administrator Resume
Objective : Dynamic Firm Administrator with 2 years of comprehensive experience in legal operations management. Proficient in enhancing administrative efficiencies and fostering a collaborative team environment. Adept at implementing strategic processes that improve client relations and operational workflows, ensuring a high standard of service and compliance throughout the firm.
Skills : Advanced Excel Skills, Data Analysis And Reporting, Document Management Systems, Scheduling, Legal Management Software Proficiency, Data Entry
Description :
Managed all aspects of law firm operations, ensuring compliance and efficiency across administrative functions.
Facilitated staff expansion, doubling attorney numbers and optimizing support staff to meet growing demands.
Oversaw a significant office space expansion, enhancing productivity and client service capacity.
Executed comprehensive recruitment strategies, successfully onboarding top talent to improve firm performance.
Revamped the employee handbook to align with current laws and best practices, ensuring compliance and clarity.
Focused on strategic growth initiatives, enhancing case management and client satisfaction.
Implemented performance metrics to track operational efficiency and drive continuous improvement.
Experience
0-2 Years
Level
Fresher
Education
BBA
Firm Administrator II Resume
Headline : Seasoned Firm Administrator II with 7 years of experience driving operational excellence in the legal sector. Specialized in financial oversight, compliance, and the development of efficient administrative systems. Committed to fostering a collaborative environment that enhances team productivity and maximizes client satisfaction.
Skills : Bankruptcy Management, Communication Skills, Accounts Payable Management, Records Administration
Description :
Collaborated with management to develop and implement firm-wide policies, improving decision-making processes.
Managed human resources functions, including recruitment, onboarding, and compliance, ensuring a skilled workforce.
Coordinated daily operations aligned with the strategic plan, enhancing overall firm performance.
Standardized office procedures and systems to streamline workflows and improve efficiency.
Reviewed and revised operational procedures, implementing changes for continuous improvement.
Created comprehensive procedure manuals to guide staff and enhance operational consistency.
Organized and managed firm-wide meetings and events to promote team engagement and communication.
Experience
5-7 Years
Level
Executive
Education
BBA
Firm Administrator Resume
Headline : Results-driven Firm Administrator with 7 years of experience in legal operations management. Proven expertise in enhancing workflow efficiency, financial oversight, and compliance adherence. Adept at leading teams and implementing innovative administrative strategies to elevate client satisfaction and operational performance.
Skills : Performance Evaluation, Negotiation Skills, Time Matters Management Software, Research Skills, Word Processing Proficiency, Notary Public Services
Description :
Overseeing daily operations of the firm, ensuring effective service delivery and client engagement.
Implementing best practices that enhance efficiency and service quality across departments.
Contributing to the development of strategic marketing initiatives to drive firm growth.
Managing all facets of human resources, from recruitment to performance evaluations.
Administering employee benefits and compensation programs to attract top talent.
Maintaining accurate financial records and overseeing account reconciliations.
Acting as the primary contact for technical support and office equipment maintenance.
Processing payroll and ensuring timely federal tax compliance.
Experience
5-7 Years
Level
Management
Education
BBA
Law Firm Administrator Resume
Summary : Proactive Law Firm Administrator with a decade of experience in optimizing legal operations and enhancing administrative efficiency. Proven track record in financial management, compliance, and team leadership. Committed to driving organizational success through strategic planning and innovative process improvements, ensuring a high level of client satisfaction and operational excellence.
Oversee daily operations and ensure seamless administrative functions across the firm.
Lead and mentor administrative staff, fostering a high-performance culture.
Develop and implement efficient office procedures to optimize workflow.
Collaborate with IT to maintain and upgrade technology systems for operational reliability.
Conduct thorough analysis of workflows, leveraging practice management software to enhance efficiency.
Assist executive leadership in evaluating and improving administrative operations.
Work closely with HR to ensure adherence to policies and maintain a positive workplace environment.
Experience
10+ Years
Level
Executive
Education
B.S. in B.A.
Firm Administrator Resume
Objective : Proficient Firm Administrator with 5 years of experience driving operational success in legal environments. Skilled in managing financial processes, enhancing compliance, and implementing efficient administrative frameworks. Recognized for fostering team collaboration and improving client satisfaction through strategic initiatives and effective communication.
Skills : Team Leadership, Administrative Policy Implementation, Employee Benefits Management, Workplace Relations Management, Record Keeping, Training Development
Description :
Collaborated with the CEO to oversee all operational functions within the firm.
Led a five-member administration team, facilitating weekly meetings to assess project timelines and budgets.
Managed IT support, contract negotiations, and office administration to optimize firm operations.
Coordinated with IT security for vulnerability assessments and remediation strategies.
Worked with vendors to implement service improvements and operational solutions.
Directed the transition of time entry and billing software to a SQL database, training staff on new systems.
Oversaw the implementation of web-based document storage, improving file management and retention compliance.
Experience
2-5 Years
Level
Junior
Education
B.S. in BA
Firm Administrator Resume
Headline : Innovative Firm Administrator with 7 years of experience in enhancing operational effectiveness within legal firms. Expertise in financial oversight, regulatory compliance, and optimizing administrative workflows. Driven to elevate team performance and client engagement through strategic initiatives and exceptional communication.
Skills : Administrative Support, Client Relationship Management, Microsoft Office Suite Proficiency, Social Media Management, Presentation Skills
Description :
Coordinated preparation of tax returns, ensuring accuracy and compliance with tax regulations.
Served as a pivotal support for the organization, assisting staff with various administrative projects.
Ensured smooth operations by proactively managing project timelines and potential challenges.
Increased tax return turnover rates by 15% through mastery of new tax software.
Extracted and input relevant data into the CCH tax database, ensuring data integrity.
Enhanced client communication by implementing a secure CCH portal for efficient document exchange.
Provided training and mentorship to new interns, facilitating their integration into the firm.
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