Most of the middle and high schools hire a Guidance Secretary to guide students with their academic and career goals and direction. Certain core tasks linked to this role are listed on the Guidance Secretary Resume as – maintaining accurate student records, keeping track of attendance statistics and test scores, academic achievements, and scholarship information; visiting and keeping local media currently on the facility’s academic news as required, and undertaking administrative duties as needed.
Good public relations and communication skills can help the secretary to develop, and nurture a cordial relationship with parents, teachers, and students. Effective time management skills and strong listening capacity is also crucial for this role. knowledge of various career opportunities and the ability to gel well with young students are a few crucial job assets. A Degree with a background in administrative or secretarial support is preferred.
Summary : Service-driven Guidance Secretary graduate with a passion for helping seniors maintain independence and quality of life through person-centered activities. Seeks to obtain a position that will utilize various experiences as a self-motivated, organized, detail-oriented employee.
Skills : Microsoft Office, Discipline, Organizing Skills.
Description :
Answered telephones and directed calls to the proper departments.
Opened and distributed mail.
Responsible for ordering school supplies for the guidance office.
Typed and filed all confidential correspondence for three guidance counselors.
Responsible for the reconstruction of the entire filing system for the administration office.
Involved directly in the process of enrolling and withdrawing students, grades 6th through 8th.
Interviewed parents and interacted with other schools to obtain report cards, progress reports, state testing, and discipline on new students, including follow-ups.
Experience
10+ Years
Level
Senior
Education
BA in Arts
Guidance Secretary Resume
Summary : Experienced Guidance Secretary seeking a full-time position due to relocation. Expertise includes computer proficiency, learning new computer systems quickly, working well under pressure, and yet maintaining a high level of attention to detail. A strong communicator able to effectively multitask while maintaining organizational skills.
Skills : Microsoft Word, Photoshop, Indesign, Keynote, After Effects, Powerpoint, Excel, Illustrator, Mac OS X, Bilingual.
Description :
Assisted counselors in evaluating transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.
Compiled student records (e.g.birth certificates, transcripts, transfers, immunization, etc.) for the purpose of meeting State, Federal, and/or district requirements.
Informed appropriate personnel of possible student deficiencies for the purpose of assisting in addressing student course requirements.
Maintained a variety of manual and electronic student records (e.g. grade checks, cumulative files, test scores, student information, etc.) for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
Performed enrollment and withdrawal activities for the purpose of ensuring compliance with financial, legal, state, or federal requirements.
Prepared standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of communicating information to other parties and/or agencies.
Responsible for making sure that students with an IEP (Individual Education Program) were placed in the appropriate educational setting through the special education office.
Updated students' cumulative folders with all their academic and personal history.
Experience
10+ Years
Level
Senior
Education
Certificate in Medical Terminology
Guidance Secretary Resume
Summary : Over 9 years of related experience, a self-motivated, hard-working professional who loves working with people of diverse backgrounds. Learning fast on the job and passion for making a difference in the lives of others will make an asset to your organization.
Skills : Microsoft, Excel, Outlook, Access, Data Entry, Data Entry, Type 60 Wpm, Office: Word, Bilingual, Customer Service, Administrative Assistant, Clerical, Human Resources, Filing, Lotus Notes, MS Office, Powerpoint, Photoshop, Team Player.
Description :
Answered and transferred phone calls to a counselor and an assistant principal.
Set appointments, schedule parent conferences and meetings, assist parents and students on daily basis in regards to questions, directions, and appointments.
Recorded student information, discipline referrals, file Non-Attendance letters with Pct.
Assigned lockers to students and maintain locker records.
Maintained student discipline files and correspondence, create and maintain student cumulative folders of all students active and inactive.
Maintained student parking fees and files.
Assisted and coordinated the perfect attendance and honor roll recognition and presentation.
Maintained daily attendance sheets, input attendance notes, and other student information into the school computer system.
Experience
7-10 Years
Level
Management
Education
BS in Management
Guidance Secretary Resume
Summary : Dependable Guidance Secretary seeking employment to grow and cultivate administrative skills with an organization dedicated to the highest level of service, professionalism, and commitment. Eager to offer superb analytical and computer skills to help the company grow its client base.
Responsible for the Registration process with new students and families and withdrawing any student transferring to another school.
Maintained a variety of confidential manual and electronic student records (e.g. grade checks, cum files, test scores, student information, etc.) worked with counselors to support the counseling needs of students.
Responsible for reports in Infinite Campus (Running Schedules, Report Cards, necessary student reports).
Performed general clerical functions and record-keeping (answering phones, mail, copying, faxing, scanning, etc.) for the purpose of supporting counselors and administrators.
Managed, scanned, and secured all student records in the System.
Managed teacher grading input to ensure student grades are entered correctly, for the creation of report cards and progress reports.
Responded to questions from a variety of internal and external sources for the purpose of providing information and/or direction.
Assisted the Principal, Building Secretary, and Teachers with various reports or tasks.
Experience
7-10 Years
Level
Management
Education
Associates in Mortuary Science
Guidance Secretary Resume
Headline : Quality focused Guidance Secretary professional with over ten years' experience processing invoices, managing student accounts, processing daily reconciliation reports, and state reports. Seeking to obtain a position that will utilize customer service, staffing, and managerial skill sets in a way that contributes to the overall growth and development of the organization.
Skills : Microsoft Office, Quickbooks, Groupwise, PC Law, WorldDox.
Description :
Constructed each year's class schedule for all teachers and students.
Reviewed and distributed report cards.
Coordinated the senior awards banquet and graduation.
Updated student records and transcripts.
Communicated with college representatives and planned visits.
Created forms, charts, and other documents using Microsoft Office.
Met with parents in person and/or over the phone.
Assisted the principal and guidance counselor with various tasks.
Maintained confidentiality in all student matters.
Experience
5-7 Years
Level
Executive
Education
BS in Accounting
Guidance Secretary Resume
Headline : A dynamic Guidance Secretary professional with excellent communication skills seeks a school secretarial role. Excellent initiative and project management skills developed over the course of the degree. Ready to use organizational skills to provide administrative support to your team. Also to obtain a position that will utilize skills, abilities, and experience to contribute to the company's success.
Skills : Quickbooks, Microsoft Suite, Transcription.
Description :
Designed and implemented database projects using Microsoft Access and spreadsheet projects using Microsoft Excel.
Designed various brochures and newsletters for the Pupil Services Department.
Purchased Orders for Pupil Services and Middle School Guidance.
Coordinated, received, distributed, collected, and ship district achievement test materials and state test materials (PSSA).
Scheduled appointments with students and/or parents for the guidance counselors.
Responsible for collecting and compiling mid-term reports from the teachers and mailing them to the parent(s)/guardians.
Responsible for entering and withdrawing students and related paperwork.
Filed Student Records and maintenance of those files.
Experience
5-7 Years
Level
Executive
Education
BS in Elementary Education
Guidance Secretary Resume
Headline : Personable Executive Secretary, who capably maintains open lines of communication among senior executives, chief of staff, middle management, and administrative staff. Dedicated and focused, who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals.
Skills : Microsoft Word, Microsoft Excel, Outlook, Adobe Acrobat.
Description :
Assisted the guidance staff daily, scheduled parent/student/teacher conferences, answer phones, maintain calendar, and logbook for conference room utilization.
Updated and maintained cumulative files and student schedules.
Prepared, disseminated, and stored report cards, warnings, interims, and bi-weekly reports.
Assisted in the collection display of college and career information.
Helped coordinate testing packages/material and scores for all students during SATs, ACTs, and other tests administered within the school.
Responsible for hosting try-outs, directing, and choreographing all dance routines performed during halftime for basketball and football games, prep rally, and competitions.
Organized travel preparations for the team, for competitions out of state.
Experience
5-7 Years
Level
Executive
Education
GED
Guidance Secretary Resume
Summary : Over 9+ years of experience supporting high-level executives and managing administrative departments. Seeks to obtain a position working as an executive secretary that requires expertise and experience in finance, human resources, computer operations, and office management.
Skills : Microsoft Office, Online Portals, and Quick Learner, Data Management.
Description :
Answered telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greeted visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Operated office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Completed forms in accordance with company procedures.
Set up and maintained paper and electronic filing systems for records, correspondence, and other materials.
Sent out mail with all needed information and attachments.
Assisted students and parents in the scheduling process, financial aid, college recruitment, and state testing.
Experience
7-10 Years
Level
Management
Education
G.E.D
Guidance Secretary Resume
Summary : A productive and ambitious individual looking for a secretary position with an organization, applying strong clerical and administrative skills to provide active support to the executives. Comes with the ability to excellently perform various office management tasks, including management of correspondence, supply inventory, and memos.
Skills : Microsoft Office, Info-Fund, Info-Staff, School Messenger, SchoolTool, Business.
Description :
Registered new and returning students, maintain student database which includes inputting all student data to include grades, census information, student transcripts, etc.
Scheduled college visitations for juniors and seniors.
Assisted seniors in completing college applications, provide transcripts as needed for current as well as past students.
Assisted seniors with various scholarship applications, and opportunities.
Organized and maintained all student files & permanent record cards.
Transferred student records as requested.
Issued working cards for students.
Maintained office confidentiality.
Experience
10+ Years
Level
Senior
Education
High School Diploma
Guidance Secretary Resume
Summary : Guidance Secretary with 14+ years of experience is now looking to join the secretarial team of a progressive organization in a position that requires significant experience in a variety of administrative support roles. Striving to become a more fulfilled administrative professional with a position at an admirable organization in the education industry.
Skills : Office 365, Microsoft Office, Social Media, Email, Data Compilation, Office Management.
Description :
Handled registration of new students, ensuring all documentation needed for enrollment is in place, including school, medical, and special education records.
Coordinated registration appointments with counselors and special education personnel when necessary.
Mailed various information to parents/guardians throughout the year, including but not limited to mid-marking period grades, announcements regarding various workshops for college-bound students, and graduation activities.
Greeted parents and students coming into the guidance suite and assisting them with securing appointments with their counselor.
Set up in-house college visits for students and account for those students' attendance at such meetings.
Assisted the graduation coordinator with duties pertaining to commencement activities.
Assisted in preparing the budget for the 11/12 building, processing purchase orders, and following through with ensuring payment of such orders upon receipt, bookkeeping of student activities, scholarships, and awards accounts.
Answered the telephone and representing the school in a friendly, professional, and businesslike manner.
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