An Invoice Specialist undertakes various functions and supports the company’s accounting department and billing processes. The job description entails performing daily invoicing and solving billing errors. Other crucial duties are listed on the Invoice Specialist Resume as – updating the financial database, receiving and sorting incoming payments with attention to credibility; managing the status of accounts and balances and identifying inconsistencies, issuing and posting bills, invoices, and receipts; checking the validity of debit accounts, ensuring all clients remain informed on their outstanding debts and deadlines and providing solutions to any relative problems of clients.
The nature of the job demands the following skills and abilities – the ability to adhere to laws and best practices, comfortable dealing with numbers and the processing of financial information, knowledge of MS Office, result-driven approach; and a high degree of attention to detail. A degree in the field of accounting or finance is often considered the best path to enter this occupation.
Objective : As an Invoice Specialist, responsible for Working with project managers, setting up projects, reviewing contracts and working with the clients for payment of account payables, and also Handling draft invoices to finalizing invoices for payment for over two hundred projects for tier one and tier two clients.
Skills : MS Office, Customer Service.
Description :
Trained invoice specialists in processing stipends.
Processed departmental correction forms.
Examined and processed various vouchers and supplier invoices, including invoices that require special processing, such as utilities, facility operation-related purchases.
Prepared and input accounting data into the Oracle financial system.
Responsible for the 'end-to-end accounts payable processing from invoice processing to supplier statement reconciliation.
Processed, verified, and distributed stipend payments for the students of the University.
Met with various departments to resolve issues concerning the improvement of the stipend process, as well as establishing procedures within the Accounts Payable department.
Experience
2-5 Years
Level
Junior
Education
MA
Invoice Specialist Resume
Headline : Seeking an Invoice Specialist profession with an outstanding career opportunity that will offer a rewarding work environment along with a winning team that will fully utilize management skills.
Skills : Quickbooks, Microsoft Excel, Bookkeeping.
Description :
Reviewed and analyzed bids ready for processing, ensuring the bids are accurate and correct before submitting.
Identified projects ready for invoicing by determining if discrepancies are present, and correcting them or flagging them in BlackOps.
Communicated with the service provider regarding discrepancies found in invoices including (graphics, pricing, and property issues), and work with the provider to resolve the issue as quickly as possible.
Processed new requests and create new projects by building and cloning bids in excel and working with the service providers through review and approval.
Used comparison and verification process to closeout and finalize projects.
Analyzed project notes and update team members on status and relevant project information on customer accounts.
Trained new employers on all aspects of the Wells Fargo, JP Morgan Chase, Bayview, and PennyMac accounts, including bid process, invoicing and new requests.
Experience
5-7 Years
Level
Executive
Education
MS
Invoice Specialist Resume
Headline : Accomplished and energetic Invoice Specialist with a solid history of achievement inInvoicing. Motivated leader with strong organizational and prioritization abilities. Areas ofexpertise include Sap, ISupplier, Oildex (Cortex), ERP, ADP.
Skills : Sap, Microsoft Office.
Description :
Responsible for closing work orders and generating invoices.
Documented duration, date, time of service work, resolution method, zone charges, freight charges, appropriate tool charges, travel, mileage, and material usage.
Trained new hires in both direct retail and complex distributor billing.
Responsible for invoicing national accounts such as Wal-Mart, Target, Publix, and NCR.
Understood and applied complex pricing rules to various field service situations in order to validate the accuracy of service order billings.
Researched customer and distributor credit disputes as necessary.
Researched and resolved incorrect or incomplete service order work reports in order to expedite the billing process.
Experience
5-7 Years
Level
Executive
Education
MS
Invoice Specialist Resume
Objective : To have an Invoice Specialist position where I can incorporate my customer service skills, my strong organizational skills and interpersonal skills, along with my educational background and ability to work well with others.
Compiled data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered.
Compared invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
Read computer files or computes figures to determine prices and discounts, following invoices and credit memorandums.
Recorded data in control records.
Contacted vendors or buyers regarding errors in partial or duplicate shipments, prices, and substitutions.
Maintained file of returnable items received from or returned to vendors.
Wrote checks or prepare vouchers authorizing payment to vendors also input on a spreadsheet all receiving, freight invoice receiving, invoice receiving and claims.
Experience
2-5 Years
Level
Junior
Education
M.B.A.
Invoice Specialist Resume
Headline : Highly Motivated Invoice Specialist, with over fifteen years of experience in the customer service field. Dedicated Customer Service Representative who provides exceptional customer service through active listening and problem solving skills, energetic with strong time management skills who thrives in a fast paced, dynamic environment. Call center environment-/Office environment, expertise providing customer support in high volume call environments. Exceptional computer aptitude and telephone etiquette.
Skills : Accounting, Accounts Payable Management.
Description :
Input the daily production for all warehouse employees and total up daily time for all warehouse employees.
Emailed a daily revenue production report to the CEO and other specified upper management using Microsoft Office Products (Excel, Word, Outlook, & PowerPoint).
Spent hands on time shadowing trainees to ensure knowledge is transferred and employed an demonstrate the new skills.
Received numerous acknowledgments for outstanding work followed up with an Kick Ass Award.
Interfaced with internal and external customers to provide exceptional customer service.
Executed and maintained program management processes and disciplines in the areas of: Stipends Prepare internal and external accounting reports.
Trained various departments on the use of stipend format, and the retrieval of related reports.
Experience
5-7 Years
Level
Executive
Education
High School Diploma
Invoice Specialist Resume
Objective : Highly qualified Invoice Specialist with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and I would excel in the collaborative environment on which your company prides itself.
Skills : Conflict Management, Planning Skills.
Description :
Managed the accuracy and timeliness of master data associated with our vendors and accounts on a daily basis.
Managed payments lifecycle with finance to ensure timely/accurate internal financial planning and payment delivery.
Audited inbound invoices against signed contracts, order forms, and internal monitoring tools to verify that all charges are valid.
Managed dispute resolutions through to closure with our legal teams and the vendor.
Tracked spending levels by vendor cost categories for accuracy against company strategies, authorized contracts, and vendor performance.
Monitored purchase order values to ensure there are adequate funds to support the next quarters spending.
Analyzed costs incurred.
Experience
2-5 Years
Level
Executive
Education
Bachelor's In Accounting
Invoice Specialist Resume
Summary : To obtain a rewarding Invoice Specialist position using my organizational, office, and public relations skills where opportunities allow for my long-term growth and contribution.
Skills : Management, Computer, Sap, Microsoft Office, Accounts Receivable, Accounts Payable, Leadership, People, Team Player.
Description :
Responsible for verifying, printing and sending out client reports along with monthly invoices/statements.
Created spreadsheets and client A/R summaries.
Balanced all client reports.
Updated client folders, summaries and spreadsheets manually.
Researched, refund and/or adjusted patient accounts per Explanation Of Benefits.
Copied and scanned collection checks and credit card statements monthly.
Posted responsibilities include sorting and handling of patient/ insurance checks for deposits.
Experience
7-10 Years
Level
Management
Education
MS
Invoice Specialist Resume
Summary : Ability to read source documentation and accurately enter data using appropriate software (over 20 years experience - compile and compare source documents, correct existing data errors (if any), select appropriate material(s) to complete work assignments in a timely manner). Ability to courteously and professionally confer with customers over the phone to enter orders, cancel accounts and obtain details of complaints, resolve existing or potential problematic situations, escalating when necessary.
Skills : Microsoft Office, PC, Type 60 Wpm, Type 60 Wpm, Cashier, Data Entry, Word Processing, Windows.
Description :
Retrieved incoming mail items (invoices), sort and prepare for later data entry into company database.
Accurately entered invoice information into computer and file upon completion.
Added/edited new and existing accounts, verifying all entries to ensure accuracy, using company proprietary software.
Accurately posted payment information into computer.
Efficiently maintained company vendor address database.
Contract Tracked timely receipt of telecom invoices, identifying when invoices are not received and contacting vendor to obtain such invoices.
Analyzed large sum/multi-line invoices with the use of Excel Made calls to vendors to discuss discrepancies with invoices Upon receipt, rapidly loaded billing data which was accomplished by conducting imports of electronic data formats, or by scanning and manually keying in data from paper invoices.
Experience
10+ Years
Level
Senior
Education
Certificate In Accounting & Finance
Invoice Specialist Resume
Objective : Ability to read source documentation and accurately transfer onto electronic media (over 20 years experience): compile and compare source documents, correcting existing data errors (if any); select appropriate materials to complete work assignments in a timely manner. Ability to courteously and professionally confer with customers over the phone to enter orders, cancel accounts and obtain details of complaints, resolve existing or potential problematic situations, escalating when necessary.
Skills : Typing: 60 Wpm, Data Entry: 12000 Ksph; General Office; Inbound Call Center; Cashier; Call Auditor.
Description :
Met Service Level Agreement requirements for timely receipt and import of invoice data (within 3 - 5 business days).
Interacted with team mates, negotiators, project managers, legal, finance, and third parties to build stronger tools and processes for legal document data management, auditing, and ongoing vendor management.
Closed service work orders and generated invoices.
Documented billing duration, date and time of work, zone charges, freight charges and equipment charges.
Applied complex pricing rules to various work orders to insure invoice accuracy.
Researched and resolved incorrect or incomplete service orders to expedite the billing process.
Worked using multiple systems while having great attention to detail.
Experience
0-2 Years
Level
Entry Level
Education
Certificate In Accounting & Finance
Invoice Specialist Resume
Objective : As an Invoice Specialist, responsible for Monitoring export rules and regulations including ISO13485, Medical Device Directive (MDD), embargoes, tariff number classifications, and changes in customs regulations and laws determined by the Department of Commerce.
Skills : Quickbooks, IDEA, Microsoft Office Access, Microsoft Office Visio, CapitalIQ, Eaglesoft.
Description :
Provided accurate and timely calculation and production of customer invoices, employee commissions, and sub-contractor payments.
Performed detailed review of work order notes to ensure correct pricing is applied, corrected or updated if needed, then finalize work order.
Ensured that employee commissions or sub-contractor compensation is correctly calculated on all invoices.
Utilized pricing / bid data from pricing folder to update database and invoices, maintain folders / customer files.
Completed updates to zone pricing for new properties and properties with pricing changes.
Communicated with sales and management team member to ensure pricing / property information is shared and regularly updated.
Researched and analyzed billing instruction packages and contracts to perform retroactive invoice adjustments for commercial wholesale clients (Carrier Transport).
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