Description :

1. Managed high-volume telephone communications, screening and directing calls to appropriate legal staff.
2. Prepared and organized legal documents, ensuring compliance with court requirements.
3. Facilitated client interactions, providing exceptional customer service and addressing inquiries promptly.
4. Coordinated billing processes and maintained accurate financial records for client accounts.
5. Maintained confidentiality while handling sensitive legal information and documentation.
6. Scheduled and confirmed appointments for attorneys, optimizing daily office operations.
7. Assisted in the preparation of trial materials and case files for hearings and court appearances.

Experience

7-10 Years

Level

Management

Education

AAS in Legal Studies

Description :

1. Prepare and manage legal paperwork, ensuring timely delivery to attorneys and clients.
2. Coordinate and confirm court dates, appointments, and legal meetings while conducting preliminary legal research.
3. Maintain confidentiality of sensitive legal documents and client information.
4. Assist in billing processes utilizing legal software to ensure accurate invoicing.
5. Utilize legal software for case management, enhancing office efficiency.
6. Conduct regular audits of legal documents for compliance and accuracy.
7. Maintain confidential client files and legal documents, ensuring compliance with privacy regulations.

Experience

7-10 Years

Level

Management

Education

AAS Paralegal

Description :

1. Managed client inquiries and provided comprehensive information regarding case statuses and legal procedures.
2. Assisted attorneys with case management, documentation preparation, and effective scheduling.
3. Efficiently received and routed messages and correspondence to appropriate personnel.
4. Maintained and updated the firm's internal case management database with precision.
5. Prepared onboarding materials for new clients, enhancing the intake experience.
6. Performed general clerical duties, including filing, faxing, and photocopying to support office operations.
7. Converted physical case files into a digital filing system to improve access and organization.

Experience

2-5 Years

Level

Junior

Education

AAS

Description :

1. Coordinated scheduling and rescheduling of client appointments and court hearings, ensuring seamless communication between clients and attorneys.
2. Managed incoming and outgoing mail, ensuring timely distribution within the office.
3. Prepared legal documents for loan closings, including deeds and affidavits, using automated systems for efficiency.
4. Drafted legal pleadings for eviction court hearings with accuracy and attention to detail.
5. Conducted research on property ownership through titles and legal documents to support case preparations.
6. Scheduled maintenance service calls to prevent disruptions in legal operations.
7. Maintained an organized database of work orders and legal documents for easy access and retrieval.

Experience

2-5 Years

Level

Executive

Education

AAS

Description :

1. Conducted intake screening of potential clients, ensuring accurate appointment scheduling and efficient routing.
2. Answered and directed incoming calls on a multi-line telephone system, maintaining professionalism and courtesy.
3. Maintained a welcoming reception area, ensuring a positive first impression for clients and visitors.
4. Managed document scanning, photocopying, and filing to enhance office productivity.
5. Coordinated mail collection and routing to ensure timely delivery of important documents.
6. Handled a high volume of calls while accurately logging information for effective client follow-up.
7. Organized attorney appointments, sorted incoming mail, and maintained the front desk to optimize office operations.

Experience

2-5 Years

Level

Junior

Education

AAS in Paralegal

Description :

1. Efficiently manage multi-line phone systems to route calls and messages promptly.
2. Prepare and edit legal documents, correspondence, and reports with high attention to detail.
3. Maintain organized database files and ensure accurate data entry.
4. Coordinate travel arrangements and meetings for legal staff.
5. Respond to inquiries regarding policies and procedures, enhancing client satisfaction.
6. Greet clients and visitors, providing a professional and welcoming atmosphere.
7. Oversee client billing and financial transactions with accuracy and confidentiality.

Experience

7-10 Years

Level

Management

Education

AAS in Paralegal

Description :

1. Welcomed clients and visitors with professionalism, managing inquiries and directing calls.
2. Handled incoming and outgoing mail, including packages via UPS and FedEx.
3. Prepared and sent monthly invoices, ensuring timely billing.
4. Supported staff by filing, scanning, and organizing legal documents for hearings.
5. Coordinated transportation services and validated parking for clients and attorneys.
6. Managed housekeeping schedules and monitored conference room equipment.
7. Coordinated scheduling for attorneys, optimizing calendar efficiency and reducing conflicts by 30%.

Experience

7-10 Years

Level

Management

Education

BA in Legal Studies

Description :

1. Greeted visitors and directed them to the appropriate legal personnel, ensuring a welcoming environment.
2. Managed incoming and outgoing calls, providing accurate information and taking messages efficiently.
3. Utilized legal management software to maintain and organize electronic records, enhancing retrieval speed.
4. Prepared and processed legal documents for filing and distribution, ensuring compliance with legal standards.
5. Coordinated internal communications, facilitating smooth information flow within the office.
6. Implemented an electronic filing system, reducing paper usage by 40% and improving organization.
7. Drafted correspondence and memos for attorneys, maintaining professionalism and clarity in communication.

Experience

2-5 Years

Level

Junior

Education

AAS in Paralegal Studies

Description :

1. Managed high-volume phone inquiries, redirecting up to 60 calls per hour while ensuring accurate message recording.
2. Coordinated logistics for meetings, preparing all necessary materials and ensuring smooth operations.
3. Processed financial documents and invoices with efficiency, securing required signatures promptly.
4. Acted as a liaison between departments, facilitating improved communication and collaboration.
5. Compiled and submitted recommendations for fiscal budgets, contributing to financial planning efforts.
6. Screened visitors and maintained security protocols while directing them to appropriate offices.
7. Handled incoming calls and inquiries, providing accurate information and directing to appropriate personnel.

Experience

7-10 Years

Level

Management

Education

AAS in Paralegal

Description :

1. Conducted thorough client intakes, accurately entering data into the legal management system.
2. Coordinated attorney schedules and maintained organized calendars for legal staff.
3. Managed incoming calls using a multi-line system, providing prompt responses to inquiries.
4. Organized and prioritized client correspondence, including emails and physical mail.
5. Developed and maintained an efficient filing system for all legal documents.
6. Utilized Microsoft Office Suite to prepare, edit, and manage essential legal documents.
7. Processed legal documents and filings, achieving a 100% accuracy rate in submissions to the court.

Experience

5-7 Years

Level

Executive

Education

AAS in Paralegal

Description :

1. Operated multi-line phone systems and office equipment efficiently.
2. Managed scheduling and processing of incoming and outgoing mail using specialized software.
3. Coordinated appointments and resolved time conflicts for attorneys.
4. Handled retainer fees and processed payments, including bank transactions.
5. Prepared and filed legal documentation accurately.
6. Traveled to local courthouses to file documents as required.
7. Compiled client files in compliance with court document standards.

Experience

2-5 Years

Level

Executive

Education

AAS in Paralegal

Description :

1. Provided comprehensive secretarial support to attorneys, ensuring efficiency in daily operations.
2. Prepared and filed legal documents, correspondence, and court papers with high accuracy.
3. Managed court schedules and organized meetings, hearings, and depositions effectively.
4. Reviewed legal publications for pertinent information, delivering insights to attorneys.
5. Handled incoming mail and tracked attorney expenses, maintaining organized records.
6. Took and transcribed notes and dictations, ensuring precise documentation.
7. Prepared various legal forms, including applications and requests for court-related matters.

Experience

2-5 Years

Level

Junior

Education

A.A.S. Paralegal

Description :

1. Served as a clerical receptionist for this busy law firm specializing in land mortgages.
2. Handled volumes of legal paperwork relating to the core business of the law practice, gaining a reputation for providing necessary information to attorneys/staffers promptly and accurately.
3. Recognized by attorneys for top-notch organizational skills within the office.
4. Eliminated confusion and duplicate requests, as well as assisted new hires in feeling more comfortable.
5. Handled multiple telephone lines with ease, processing a large volume of phone calls per day; assured that all messages were recorded accurately and directed to the appropriate recipient.
6. Proofread an average of 10 -15 legal documents per week, paying special attention to grammar, punctuation, and sentence structure.
7. Established and maintained sound working relationships with all clients, using customer service skills and effective communication techniques.

Experience

0-2 Years

Level

Entry Level

Education

High School Diploma

Description :

1. Scheduled and confirmed appointments with clients and other personnel.
2. Typed up legal correspondence.
3. Prepared records for all new clients and maintained them by updating regularly.
4. Filed court documents with courthouses.
5. Answered phone calls and directed them to the appropriate party.
6. Ordered supplies Scanning, photocopying, filing and faxing.
7. Handled responsibilities of typing memos, correspondence, reports, and other legal documents.

Experience

2-5 Years

Level

Junior

Education

High School Diploma

Description :

1. Answered phones (8 lines) schedule appointments, confirm appointments, prepared documents, type contracts, open.
2. Answered multiple telephone lines.
3. Made daily appointments for lawyer Sort mail and prepare documents per lawyers request Provide insurance and claim information to workers.
4. Responsible for answering multiple phone lines, handling mail; email; faxes making sure they were distributed and taken care.
5. Handled other duties and special projects under the instructions of legal managers Assisted legal department by screening clients.
6. Greeted visitors, welcoming, directing and announcing them appropriately.
7. Answered, screened and forwarded incoming phone calls while and provided basic information when needed Received and sorted daily mail/deliveries.

Experience

2-5 Years

Level

Junior

Education

High School Degree

Description :

1. Assisted the staff in sending out letters, dated the stamps and opened all envelopes.
2. Coordinated with the staff to write letters to the clients and made necessary calls as asked by the staff.
3. Able to build trust and rapport with clients, assessing needs, anticipating information requests, and responding in a prompt manner, thereby assuring a high degree of client satisfaction.
4. Attended weekly team meetings, participating in discussion and brainstorming solutions to problems as they arose.
5. Compiled information into a case file and prepare spreadsheets for easy reference.
6. Needed Court Dates Scanning, Faxing, Filing, Emailing, Typing, Copying, Printing, Mailing.
7. Responsible for the operation of a seven line telephone switchboard, screening and routing calls appropriately taking phone messages, greeting.

Experience

5-7 Years

Level

Senior

Education

High School Degree