Legal Secretary Receptionists are actually the gatekeepers of the legal department or law firm. The Legal Secretary Receptionist Resume emphasizes the following duties – working at the front desk, greeting and receiving guests and clients, answering incoming calls, scheduling and routing clients, maintaining waiting room and lobby; serving refreshment to guests, ordering supplies, scanning, photocopying and faxing documents; collecting and routing mail; verifying employee identification, issuing visitor pass, handling additional administrative duties such as data entry, billing and establishing new cases.
Legal Secretary Receptionists should possess strong customer service and interpersonal skills; they should have the ability to operate multi-line telephone systems, be fluent in using office equipment such as scanners, copiers, video conferring equipment; possess strong grammar and spelling skills; show familiarity with legal terms and jargons and have a good understanding of legal documents and office forms. While a high school diploma is sufficient for this role, some employers want a formal education or training and experience as well to work at the law office.
Summary : Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment. Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals, and legal administrative assistants with value-added services.
Met and greeted all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.
Scheduled meeting rooms, ensuring that each conference room has the necessary supplies, beverages, video conferencing, etc. prior to the client's meeting times.
Answered all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level.
Engaged in company and community service events or firm initiatives, philanthropies.
Performed a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
Prepared documents, maintaining files and calendars, scheduled appointments and meetings as required.
Prepared legal documents and correspondence from draft or dictated text as required.
Experience
7-10 Years
Level
Management
Education
BS
Legal Secretary Receptionist Resume
Summary : Responsible for supporting attorneys by performing a variety of administrative duties, including drafting correspondence, answering phones, greeting visitors, and communicating with attorneys, clients, and court personnel.
Monitored whereabouts of attorneys and staff in order to appropriately handle telephone calls, visitors, and or questions.
Served as a firm concierge in regards to guests, clients, and staff, familiarizing themselves with the area, restaurants, coffee houses, etc.
Maintained professional appearance and cleanliness of the firm lobby.
Ordered supplies when necessary, organize supply room, supply closets, etc.
Performed light hospitality when necessary, coffee, water, order food, drinks.
Coordinated and planned business events for a variety of occasions.
Drafted written responses for a reply via email and regular mail.
Experience
10+ Years
Level
Senior
Education
BS
Legal Secretary Receptionist Resume
Objective : A proactive self-starter with initiative and analytical skills who will seek out opportunities to partner with paralegals, associates, of counsel, and partners.
Skills : Customer service and Interpersonal Skills,
Description :
Prepared records, charts, etc., as needed and for month-end reports.
Transcribed dictation for attorneys.
Arranged transportation and other reservations so as to ensure the best price and possible schedule to meet the traveling needs requested.
Maintained files for attorneys. Handled the filing of all documents with the courts.
Distributed various departmental correspondence, mail, and other items which could be of a confidential or sensitive nature.
Provided secretarial assistance as needed, including administrative support as assigned.
Ability to prioritize and execute tasks to meeting attorney timelines.
Experience
2-5 Years
Level
Executive
Education
BS
Legal Secretary Receptionist Resume
Objective : To directly support the organization's General Counsel/Vice President and Corporate Paralegals in the performance of several legal and administrative duties. A self-motivated, resilient, and apt at project-management.
Skills : Organizational Skills, Effective Communication Skills.
Description :
Ability to operate word processing for the preparation of legal documents.
Ability to track and follow through on voluminous court actions in various stages of litigation.
Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously in a high volume, fast-paced, litigation intensive work environment.
Knowledge of word processing equipment, legal terminology, legal forms, court procedures, and applicable time-frames.
Extensive knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice is preferred, but not required.
Received, labeled, logged, filed, and retrieved data.
Checked information for accuracy and made necessary corrections as authorized.
Experience
2-5 Years
Level
Executive
Education
BS
Legal Secretary Receptionist Resume
Summary : To assist with general office and administration tasks in support of the attorneys. Strong knowledge in document management systems, ability to quickly learn proprietary software systems and databases.
Prepared zoning and planned board applications and public notices.
Reviewed contracts and prepared amendments to the same, order/review title searches, order/review surveys.
Prepared hearing/trial binders and exhibits.
Formed LLCs and associated company documents such as operating agreements and resolutions.
Reviewed mortgage commitments and gathering the documents necessary to satisfy lender requirements.
Managed attorneys daily calendar of appointments, meetings, and conferences.
Photocopied various legal documents and ensured proper distribution.
Experience
10+ Years
Level
Senior
Education
BS
Legal Secretary Receptionist Resume
Objective : To prepare and process a wide variety of legal documents which includes processing summons, complaints, answers to complaints, points, and authorities. Managed and handled a heavy workload under pressure with multiple deadlines.
Skills : Clerical Support,Direct Calls, Patience.
Description :
Prepared the more complex legal documents; verified legal references.
Scheduled and prioritized a wide variety of events in accordance with specific rules and procedures mandated by the courts, City Clerk Office, and City Attorneys Office.
Composed and type legal documents; prepared case settlements.
Scheduled and arranged depositions.
Established and maintained case files, records, and indexes.
Documented reference and background information; and performed other duties as assigned.
Operated a variety of modern office equipment including copiers, computers and related software, word processors, tape recorders, duplicators, and printers.
Experience
2-5 Years
Level
Executive
Education
BS
Legal Secretary Receptionist Resume
Summary : To provide highly responsible clerical and assistant duties of a complex and varied nature and to provide responsive, courteous, and efficient service to County residents and the general public.
Knowledge of civil, criminal, divorce, etc. statutes and laws.
Ability to maintain a professional demeanor when dealing with the public.
Ability to take control of situations in a responsible manner.
Ability to comprehend, retain, and apply County, State, and Federal policies and legislation, i.e. local resolutions and ordinances, procedure manuals, warning labels, etc.
Ability to operate various types of equipment standard office equipment, computer, and advanced knowledge of Microsoft Office software.
Researched and gathered information to provide accurate answers and information; refers more technical questions or issues to appropriate legal staff.
Ensured follow up to unanswered inquiries.
Experience
10+ Years
Level
Senior
Education
BS
Legal Secretary Receptionist Resume
Summary : Over 5 year(s) Administrative experience, ideally in a legal office. Extensive experience and expertise using computer software. Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
Skills : MS Office, Data Entry, Scheduling Appointments, Greeting Clients.
Description :
Drafted and edited complex documents (redlining, creating tables of contents, internal cross-references, and hyperlinks).
Proofread all documents and ensured that faxes, emails, and overnight mail are sent to the correct person and are received
Handled and coordinated special projects, creating and updating complex and detailed presentations, and Excel spreadsheets.
Communicated in an effective and professional manner with directors and officers of the company, company employees, and customers
Supported communication needs of the group
Managed contacts, including effectively handling contacts with staff, distributors, industry contacts, customers, and board members
Scheduled and prepared logistics and materials for meetings and conference calls
Experience
10+ Years
Level
Senior
Education
BS
Legal Secretary Receptionist Resume
Summary : To coordinate activities in the area of assignment by maintaining calendars, scheduling attorney/client meetings or meetings between staff and other groups or organizations, arranging for necessary materials to be available at meetings to ensure smooth, efficient operations.
Skills : Legal knowledge, Scheduling Conference Rooms, Word Processing.
Description :
Logged reports from various agencies by entering information into the computer.
Searched for prior offenses; organized information; forwarded the information to appropriate parties and follows up, as needed.
Organized and carried out secretarial/support assignments.
Researched, compiled, and organized information and data from various sources on a variety of specialized topics related to the assigned area.
Assisted in a variety of division operations; performs special projects and assignments as requested.
Served as initial contact/resource person for the area of assignment by screening calls, visitors, and mail.
Responded to complaints and requests for information and assistance from the public, County staff, and others by interpreting/explaining regulations, procedures, policies, systems, rules.
Experience
10+ Years
Level
Senior
Education
BS
Legal Secretary Receptionist Resume
Objective : Over one (1) year of clerical support work. Prefer work within a legal environment. Experienced in preparing discovery requests and responses, briefs, motions, orders, resolutions, contracts, agreements.
Skills : Patience, Direct Calls, Powerpoint, Clerical Support.
Description :
Performed counter and/or phone work providing information to the public that requires limited interpretation of established policies and procedures.
Provided information to attorneys and other interested parties regarding the status of cases and legal procedures while maintaining security and confidentiality.
Created and maintained files extracting information from local and state databases.
Entered new client/defendant information into computer databases.
Obtained basic information from and provided routine information to customers in accordance with departmental policy and procedures.
Answered telephone calls, took messages as an appropriate, directed caller to correct individual.
Opened, date stamps, sorted, and distributed incoming mail and processed outgoing mail.
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