A Meeting Planner will coordinate all aspects of conducting meetings and events. The common work activities listed on the Meeting Planner Resume indicate the following – choosing meeting venue, arranging transportation, coordinating other details; meeting clients and identifying their needs; planning the scope of events including time, cost and location; soliciting bids from venues and service providers; inspecting venues to make sure that it meets the client requirements, coordinating event services, monitoring event activities and reviewing event bills to approve payments.
To make a career in this line, the following skills are required – strong networking skills, multitasking skills; strong math and interpersonal skills; good communication skills and the ability to negotiate service contracts for a good price; and sound critical thinking skills to deal with unexpected situations and emergency situations. Though not mandatory, it would be helpful to have a bachelor’s degree to gain this employment.
Summary : Seeking a challenging position in which will utilize education and progressive work experience in event planning, project management, technical equipment guidance, training.
enjoy delivering and customer service and contract negotiations are a specialty.
Active in providing impeccable meeting support through communication, flexibility, hospitality, organization, planning, and managing.
Provide meeting planning and support to high-profile clients, Department of Defense environmental research programs Efficient in meeting multiple deadlines.
Review and approve proposals/BEO's (banquet event orders) for food and beverage and audio-visual requirements, and order promotional premiums.
Supports the client and functions as the designated point of contact with the hotel staff Supervise meeting support staff.
Regularly participate in educational programs to remain knowledgeable of changes and new developments in the meetings.
Receive and review all invoices incurred from meetings and workshops Submit requisitions for payment on any outstanding invoices.
Experience
10+ Years
Level
Management
Education
Communications
Meeting Planner/Representative Resume
Summary : Enthusiastic and creative professional seeking a position in event planning. Diverse experience working in fast-paced environments and proficient in prioritizing and completing tasks in a timely manner.
Skills : Photoshop, Dreamweaver, Sales force Google Doc.
Description :
Produce three-day conferences and trade shows for the company's Finance, Biotech & Pharmaceutical divisions.
Collaborate with Managing Director, Sales, Marketing, and Producers to conceive and brainstorm attendee experience per event.
Responsible for budgeting, planning, coordinating and executing activities related to business meetings, board meetings, conferences.
Planned and managed programs for advisory board meetings, investigator meetings, FDA and conventions.
Handled site selection of hotels and venues for domestic and international meetings Negotiated hotel and vendor contracts.
Organized attendee registration and logistical planning Coordinated air travel, ground, food & beverage, audiovisual requirements Conferred with medical advisors.
Performed meeting planning functions for numerous off-site business meetings and educational programs.
Experience
7-10 Years
Level
Management
Education
Communications
Meeting Planner/Co-ordinator Resume
Summary : Versatile and self-motivated professional with more than 20 years of hands-on experience in meeting and event planning, project management, and budget development for the Federal government, membership-based.
Skills : Microsoft Office Suite, Adobe Connect, Auto CAD, Survey.
Description :
Meetings and Events team that executed and coordinated events and meetings ranging in size of attendees.
Served as the Lead Planner for 5 meetings each year which included identifying meeting and space needs, hotel and vendor negotiation.
Conducted on-site management including registration, exhibits, audiovisual and room set-ups.
Coordinated FAM (Familiarization) Tours and created hotel and vendor requests for proposals (RFPs).
Manage the seamless implementation and execution of the annual Users Group Meeting.
Responsible for an event budget and a person on-site events team Selected Accomplishments.
Developed and managed Sponsorship and Exhibitor program which generated income Orchestrate all meeting logistics with a focus on client needs.
Experience
10+ Years
Level
Management
Education
B. A
Meeting Planner III Resume
Summary : Dedicated, highly motivated individual seeking a position where can continue to develop and excel while meeting all of the goals and requirements set within the job. Have extensive experience in building group sales, marketing.
Skills : Meeting Planning, Budget Management.
Description :
Responsible for executing programs that are designed specifically for business officers in higher education to balance experience.
Planning, development, and execution of meetings including Board of Directors/committee meetings, educational workshops, and forums.
Establish and maintain good standing relationships with hotel contacts, conventions, and visitor bureau representatives.
Arrange logistics including food and beverage, room sets, audiovisual needs, transportation, hotel room blocks, entertainment, and exhibits.
Manage program planning committees and collaborate with volunteers and staff to develop and organize program content for the annual meeting, forums, and workshops.
Provide onsite meeting support by managing the registration desk, oversee the AV technicians, work with hotel staff to ensure proper execution.
Collaborate with the marketing team to manage the marketing and promotion process and coordinate the preparation of content for promotional materials.
Experience
10+ Years
Level
Senior
Education
Masters
Meeting Planner/Director Resume
Summary : Experienced Meeting Planner seeking position allowing for personal growth in an organization where may demonstrate customer service, communication, and project management skills.
Skills : Microsoft Office,Ms-excel.
Description :
Processed and updated requests for proposals for annual meetings.
Managed a timeline and conference calendar in order to meet deadlines.
Managed scheduling sessions, space assignments, and program content through collaboration with speakers and leaders.
Solicited co-sponsorship opportunities with other entities and organizations.
Worked closely with the marketing team to implement approved communication strategies for promoting the event.
Produce custom graphic brand for events with a graphic designer.
Planned conferences for the US Department of Education and the US Department of Labor Handled pre-event logistics and contract negotiations.
Responsible for planning Seminars each month throughout the entire West Coast Submitted an average of bids monthly to prospective meeting sites.
Negotiated and secured incoming bids for AV equipment requested for each seminar Consistently meeting.
Experience
7-10 Years
Level
Management
Education
Associate
Meeting Planner/Supervisor Resume
Objective : A multi-skilled professional bringing six years of success managing various stakeholder expectations and grants management, as well as vendor management. Experienced with Microsoft Office and excellent customer service skills.
Skills : Project Management, Meeting Planning, Budgeting, Customer and Public Relations.
Description :
Supported clients from the pharmaceutical industry in the successful planning and execution of events and conferences.
Registered and entered event participant information into the database.
Coordinated meeting services such as accommodations, transportation, Food & Beverage, and meeting/event details.
Prepared materials and meeting communications inclusive of invitations, confirmations, agendas, meeting-specific contents materials.
Attended the meetings/events and conferences assigned throughout the U.S. Processed and verified invoices and expense reports.
Provided necessary logistics support for meetings and conferences Tracked expenses Corresponded with vendors Negotiated hotel contracts.
Conducted general troubleshooting and problem-solving Verified, and processed participant reimbursements and vendor payments.
Experience
2-5 Years
Level
Junior
Education
BS
Meeting Planner II Resume
Headline : Dedicated, self-motivated, and highly energetic professional seeking a challenging and stimulating career in a highly respected organization where strong work ethic, experience.
Skills : Ms-Office, Project Management, Customer Service Skills, Grants Management.
Description :
Worked closely with the office's largest three professional non-profit clients.
Assisted meeting planners with the organization of four large annual conferences, along with various smaller meeting for the clients.
Contacting speakers and committee members; working on optional events at the conference.
Coordinated and managed all teleconference calls related to committees and conferences, including disseminated agendas and taking minutes.
Successfully organized and managed smaller organizations annual conferences and executive board meetings.
Actively participated in committee meetings, including brainstorming ideas to ensure successful conferences.
Participated as an integral part of the staff at national conferences; this included assigning exhibitor space; registration desk duties.
Experience
5-7 Years
Level
Executive
Education
Diploma
Meeting Planner II Resume
Headline : Dedicated, motivated, and goal-oriented individual with over 25 years' experience - to include 13 years' in meetings and events, over 12 years as an executive/administrative assistant & office management.
Skills : Microsoft Office Suite, Adobe Reader, Tableau Data Visualization Software.
Description :
Responsible for planning and executing events annually according to industry and organizational guidelines and standards.
Increased attendance at the Middle States Fall Counselor Workshop series in one year while providing cost savings.
Created and managed the regional professional development budget and provided monthly reporting on accruals, deferrals, and re-forecasts.
Proposed and implemented new regional marketing tools and strategies to promote events to increase both workshop and meeting attendance.
Provided direction and leadership to Meeting Associate and Regional Associates in regards to professional development, budgeting.
Managed the requisition process, including ensuring compliance and secure documentation as per procurement operations policies.
Created new data reporting materials to track historical trends in national professional development.
Experience
5-7 Years
Level
Executive
Education
History
Associate Meeting Planner Resume
Summary : Seeking a position where can continue to develop and excel while meeting all of the goals and requirements set within the job. Extensive experience in building group sales, marketing and promotion.
Skills : Microsoft Office,Communication skills.
Description :
Manage all aspects of the planning process. While clients are internal, plan and work with clients from a customer service approach.
Planning process includes sourcing, contract negotiations, logistics, f&b, transportation, audio visual, execution and reconciliation.
Create and manage registration sites in Cvent, mobile apps, work with Egencia for air travel and tracking.
Collaboratively plan and onsite execution of larger annual formal award events and meetings, including registration, mobile app, air, hotel, decor.
Source and plan team building and philanthropic events for clients, utilizing relationships with DMC'S and other service providers.
Major pharmaceutical meetings including communication of all pertinent planning information Manage housing, transportation, and registration.
Manages and negotiates any hotel needs, destination management company and all third party contracts.
Experience
7-10 Years
Level
Management
Education
Education
Meeting Planner I Resume
Objective : Experienced data analyst proficient in working with large datasets, documenting procedures and process workflows and providing software user help desk support for corporate, non-profit and government sectors.
Skills : Event Planning, Desktop Publishing, Social Media, Administrative, Data Analysis,
Description :
Determine the scope and budget for meetings, conferences, and peer reviews including negotiating each contract, in addition to, deadlines and deliverables.
Secured conference, meeting, and peer review facilities, select appropriate vendors initiate and plan logistical arrangements.
Supervised travel and lodging arrangements for participants and attendees/peer reviews including reimbursement arrangements.
Identified, recruited, and developed scripts for peer reviewers in an Excel spreadsheet.
Supervised the development and maintenance of participant and peer review databases.
Supervised the preparation of all registration and peer review materials, name badges, and notebooks.
Supervised and provided onsite support during a meeting for conference/peer reviews e.g., staffing, registration desk, checking room setups.
Experience
2-5 Years
Level
Junior
Education
Communications
Meeting Planner Resume
Summary : Highly qualified Meeting Planner with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and excel in the collaborative environment.
Skills : Microsoft Office, Communication skills.
Description :
Manage all aspects of domestic and international event planning, including event sales, planning, budgeting, and bookkeeping.
Serve as the primary point of contact for clients and ensure all client needs are met.
Negotiate contracts with vendors to receive the best possible price to reduce costs.
Train team members on-budget projects and utilize Excel.
Travel to event sites as on-site representative and ensure seamless event operations.
Successfully planned and managed the President's Club program for 80 attendees with a budget, managed transportation.
Managed all planning for client's All Employee Meeting in Romania, including budgeting and invoicing, hotel accommodations and pricing.
Developed timekeeping tool in Excel to improve efficiency and streamline business processes.
Experience
7-10 Years
Level
Management
Education
Business
Meeting Planner Resume
Summary : Strong strategic and logistical planning expertise, constant learner and strive to better and organization through process improvement and implementing innovative ideas.
Primary point of contact for clients and their regional field markets by providing meeting and seminar management services.
Creates and develops proposals for Fortune client meetings and seminars.
Manages the logistical planning of meetings by identifying the client's needs and creating an implementation plan.
Develops and issues client and supplier contracts, submits RFP's, secures meeting space, research and creates budgets for proposals.
Manages the invitation process and registration for meetings through the registration website.
Exhibits fiscal management by negotiating on behalf of the client, maintains and analyzes meeting budgets and produces meeting closeout summary reports.
Creates and produces internal client and external partner WebEx meetings and Telepresence.
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