An Office Assistant Receptionist will handle both clerical support and organizational tasks, the job description and duties may include – organizing files, writing copy and proofreading, welcoming guests, and scheduling appointments. An Office Assistant Receptionist Resume describes the following duties – handling incoming calls, managing office filing systems, recording all information, updating and handling paperwork, organizing travel arrangements, booking accommodations and reservation needs, coordinating events, maintaining and ordering office supplies, and performing general clerical errands.
Irrespective of the office size and needs, the job description may vary, but these common skills are expected for the post – exceptional MS Office and office-related software proficiency, warm personality and professional appearance, stellar communication skills, and a strong working knowledge of office procedures and basic accounting principles. A high school diploma or GED is the minimum requirement.
Headline : To obtain a job as a Office Assistant Receptionist Service Representative. A job that will challenge me and allow to use my education, skills, and past experiences in a way that is both beneficial to self, clients and employer and allow for further growth and advancement.
Courteously and promptly answered multi line telephones and direct calls to proper extensions.
Answered resident Intercom system and take messages.
Greeted visitors/ vendors upon entering building.
Responsible for making new sheets for new residents, replacing and filing used up sheets and removing and filing sheets that belonged to former residents.
Assisted residents as needed,Orders all meal trays Keep office neat and organized.
Answered telephones, receive messages and screen calls.
Responded to emergency situations if alone or as directed/needed by Property Manager.
Experience
5-7 Years
Level
Executive
Education
BS
Office Assistant Receptionist Resume
Summary : Highly motivated, focused result drive Office Assistant Receptionist Professional. Able to handle high volume of customer calls in a fast-paced environment, with minimum supervision. Strategic thinker, quick order executor and quantitative problem solver. Outstanding negotiator who pursues opportunities to drive proactive service.
Skills : Customer Service, Office Equipment.
Description :
Greeted Clients, Customers, and visitors by giving general information in response to inquiries.
Notified company personnel of visitor arrival.
Answered, screened and directed inbound phone calls.
Performed general secretarial duties, including - meeting scheduling, appointment set up, faxing and mailing, photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
Performed routine clerical and/or typing/word processing/ MS Word, Excel and Outlook, duties related to work unit.
Performed administrative duties, and running daily and weekly Excel reports.
Completed or entered data and checked information for accuracy.
Experience
7-10 Years
Level
Management
Education
Diploma
Office Assistant Receptionist Resume
Objective : Seeking an administrative, receptionist, or related position, Took verbal and written messages and transmitted them to exact person/destination, Received and sorted email and electronic deliveries.
Skills : Adept in Technology, Verbal & Written Communication.
Description :
Functioned as initial point of contact for all customers.
Answered multiple phone lines, performed appointment scheduling for service center and 7 technicians.
Executed accounts payable functions.
Entered invoices in QuickBooks software.
Functioned as the cashier collecting and processing cash, credit, and check payments.
Followed-up with customers to notify of service completion and fees/deductibles.
Contacted vendors and updating information Confirming appointments and offering services Scheduling, Estimates and time cards for payroll Data entry.
Experience
2-5 Years
Level
Executive
Education
GED
Office Assistant Receptionist Resume
Summary : Highly qualified Office Assistant Receptionist with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and would excel in the collaborative environment on which your company prides itself.
Skills : Organization, Time Management.
Description :
Answered telephones, received messages and screened calls.
Responded to emergency situations if alone or as directed/needed by Property Manager.
Handled all resident inquiries or requests according to policy and/or procedures.
Enforced building policies and House Rules.
Processed incoming/outgoing mail.
Set up accounting files and keep filing up-to-date.
Provided superior service with excellent verbal and communication skills.
Experience
7-10 Years
Level
Management
Education
GED
Office Assistant Receptionist Resume
Summary : To obtain a position that will enable to utilize acquired skills and knowledge as well as assist in achieving company goals. Experienced employee seeking to utilize acquired skills.
Skills : Strategic Planning, Resourcefulness.
Description :
Managed all incoming documents whether by paper or electronically according to agency procedures including, but not limited to: sorting, labeling and distributing- faxes, mail, secure email and drop-offs.
Analyzed and gave feedback on distribution processes for accuracy and efficiency.
Monitored supplies/maintenance needed for data distribution equipment and notify reception when supplies are low and/or contact Budget for repairs/maintenance to the fax machine.
Assisted with other administrative duties as deemed necessary.
Performed routine receptionist, clerical and general office assistance duties.
Received and directs visitors, parents, central office personal, etc.
Answered the telephone, directs calls, and responds to requests.
Experience
7-10 Years
Level
Management
Education
BS
Office Assistant Receptionist Resume
Summary : Diverse supply and logistics management experience, Certified Account Management Specialist, Excellent oral and written communication skills. Exceptional customer service skills In depth knowledge of basic business operating software Superior management and administrative skills.
Skills : Detail-Oriented, Leadership.
Description :
Performed duties under supervision, within well established guidelines and practical knowledge gained from experience.
Greeted patients or visitors, answers/screens/routes telephone calls, files, distributes mail and performs other general clerical duties.
Provided assistance with programs/software for Providers. May assemble and maintain patient charts.
Responsible for making copies, answering phones, making appointments, and maintaining records.
Responsible for maintaining office inventory including ordering supplies.
Ensured that office equipment is in good working order and requests repairs or maintenance as needed.
Communicated with patients, families, physicians and other healthcare team members about patient care according to protocol.
Experience
7-10 Years
Level
Management
Education
Diploma
Office Assistant Receptionist Resume
Headline : Goal oriented, high energy Office Assistant Receptionist with an excellent track record of developing new and existing business relationships. Skilled in building strategic plans that give clients the best return on their investment and meet their expectations.
Skills : Written and verbal communication skills, Customer service.
Description :
Helped build culture and created an energetic office.
Maintained a positive, friendly, team player attitude at all times.
Performed day-to-day administrative functions and general office duties including, but not limited to, word processing, copying, filing, faxing, answering phones and data entry.
Provided information to clinic callers according to clinic Policies and Procedures, transfer calls as needed, and work with central reception to ensure adequate phone coverage at all times.
Scheduled patient appointments based on a predetermined appointment arrangement that will allow the clinic to serve an adequate number of patients as established by grant requirements.
Adhered to all clinic policies on safety and security by maintaining restricted areas, safeguarding key-less entry codes and computer system passwords with strict confidentiality.
Practiced confidentiality and privacy protocols in accordance with Clinic policies and HIPAA requirements.
Experience
5-7 Years
Level
Executive
Education
BS
Office Assistant Receptionist Resume
Summary : Office Assistant Receptionist is responsible for answering and directing incoming calls, greeting clients and visitors, taking messages, and following up on correspondence.
Skills : Multitasking and prioritizing, Dependability.
Description :
Processed and sent client remittances in an accurate and timely manner (Billing Specialist).
Posted insurance and patient payments (Billing Specialist).
Verified billing and posted charges for visits (Billing Specialist).
Answered billing questions in person and over the phone for patients and office staff (Billing Specialist).
Maintained precise records and assist in other areas in the Finance and Billing departments (Billing Specialist).
Verified the method of payment (insurance or cash pay) is correct in EHR and updated if incorrect. Collect payment as appropriate.
Exercised problem-solving and conflict resolution skills when handling patient complaints and direct to appropriate designated office personnel as needed.
Experience
7-10 Years
Level
Management
Education
Diploma
Office Assistant Receptionist Resume
Summary : Over 10+ years Office Assistant Receptionist experience. Possess a strong written and verbal communication, Quick Learner / coachable attitude. Proficient in Microsoft Office: Word, Excel, PowerPoint, Outlook Express, SAP.
Skills : Familiarity with Microsoft Office, Problem-solving.
Description :
Attended schedule department and clinical meetings.
Performed all duties and services in full compliance with OnePeak Medical's Employee Handbook.
Managed all incoming documents whether by paper or electronically according to agency procedures including, but not limited to: sorting, labeling and distributing- faxes, mail, secure email and drop-offs.
Monitored supplies/maintenance needed for data distribution equipment and notify reception when supplies are low and/or contact Budget for repairs/maintenance to the fax machine.
Assisted with other administrative duties as deemed necessary.
Received correspondence, mail or special delivery; signs for merchandise, letters, and packages, prepares correspondence for mailing, delivery, or pick-up; prepares letters or renewal packets for periodic mailings.
Maintained office equipment; initiated service orders, orders supplies.
Experience
7-10 Years
Level
Management
Education
BS
Office Assistant Receptionist Resume
Summary : Office Assistant Receptionist experience with focus on sales and exceeding company quotas and providing clients with an exceptional customer service. Experience in troubleshooting connectivity issues, software installations, and activations / deactivations. Strong communication and presentation skills. Great attention to detail and accuracy in oral and written correspondence for the purposes of data entry and record management.
Skills : Ability to work under pressure, Attention to detail.
Description :
Provided visitors with badges.
Alerted the appropriate department of the visitor.
Provided directions as necessary.
Assisted with scheduling appointments as necessary.
Partnered with departmental administrative staff as appropriate.
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