Office manager assistants are also known as Assistant office managers; these professionals support the business in their day-to-day operations that may include – bookkeeping, maintaining facilities, budgeting and so on. Some of the key roles and responsibilities that are tasked upon these assistants are – completing payroll, working directly with the higher-level management like VP or CEO, maintaining record of daily operations of the business, scheduling meetings and appointments, partnering with HR, coordinating with IT team, providing general support to customers, addressing employee issue, ordering supplies and planning of in-house or off-site activities.
The qualifications associated with this role are – knowledge of MS Office, administrative responsibilities, and systems; familiarity with all email scheduling tools, hands-on experience with office machines, excellent verbal and written communication skills and a creative mind to come up with innovative ideas. While a high school diploma is sufficient to get to this level, portraying in the Office Manager Assistant Resume an additional qualification such as a secretary or administrative assistant would prove to be an asset.
Objective : Seeking to obtain a position with an organization where demonstrated skills as an experience-based responsible, administrative assistant with a working knowledge of office administration, strong customer service relations and the ability to contribute and meld experience and office skills with the goals of the company.
Skills : MediSoft, Power Point, Word Excel, Scan Document.
Description :
Prospective resident application intake review, completion for corporate processing; rental and employment verification.
Prepare rental agreement and/ or long term lease packet; assist new residents with move-in documents.
Enter rental receivables into Rent Manager/ posted to bank account; prepare accounts payable for processing and enter into AMSI/ Rent Manager system.
Prepare condition, move-in and statement of deficiency report with pictures; review rent increase data table accuracy for annual increase, report discrepancies to corporate.
Prepare unlawful detainer; attend and assist with lock-out, inventory pictures of interior premises; serve notices including three and sixty-day pay or quit,
Process resident security deposit refund requests and internal check request forms for advance payments from corporate office.
Assist with community events, schedule clubhouse reservations for residents.
Experience
2-5 Years
Level
Junior
Education
BA
Office Manager Assistant I Resume
Objective : Dynamic and self directed professional with extensive experience in organizational administration, computer/technical support, and office management. Exceptional administrative assistant with superior organizational skills. Effective in the management of top organizational initiatives.
Skills : Microsoft Office, First Aid and CPR Certification.
Description :
Served as secretary and principle clerical assistant to the staff supervisor in a business organization.
Actively participated in the administrative management of the office and applied a comprehensive knowledge of the operations, commitments, priorities and policies.
Received calls, greeted visitor, and directed to the supervisor and staff members only those contacts needing their attention or action.
Handled routine matters and on the basis of programs or operations knowledge.
Maintains the supervisors calendar and schedules appointments and meetings upon own initiate.
Prepares based on personal knowledge of supervisor workload and current issues of importance.
Reviewed documents prepared for signature or requiring coordination by the supervisor for conformance.
Makes arrangements for conferences and prepares travel vouchers/orders.
Experience
2-5 Years
Level
Junior
Education
Diploma
Accounting Office Manager Assistant Resume
Objective : Diligent, Detailed-oriented Administrative Assistant knowledgeable of office functions with a solid background in the Administrative field. Excels at multi-tasking in a fast paced environment, while completing projects in a timely fashion.
Skills : Military, Microsoft Office, Accounts Payable, Epic, Insurance Verification, Medical Terminology, Medical Records, Medical Manager, Healthcare, Recruiting, Hiring, Management.
Description :
Assisted in developing and updating policies and procedures in conjunction with the overall program development and planning.
Ensured medical records were in compliance with all laws and regulations.
Trained and adhered to laws protecting patients and staff, such as Health Insurance Portability and Accountability Act.
Compiled and prepared medical and administrative reports; to include accounts receivable and bill managing.
Located and monitored overdue accounts using computer system and manual reports Advised customers of the necessary actions and strategies for debt repayment.
Evaluated the computer program MaximEyes' potential by testing compatibility against existing program.
Maximized use of software by training staff, interpreting instructions, and answering questions.
Experience
2-5 Years
Level
Junior
Education
BS
Office Manager Assistant-Receptionist Resume
Headline : Administrative professional with over 6 years of administrative and management experience. Proficient in administrative operations, using creativity, leadership, communication and organizational skills. Adept in filing and maintain office records, dictate and type letters, interview potential employees, evaluate performance of office staff and resolve conflicts.
Skills : Word, Excel, Microsoft Office, Navision.
Description :
Organized highly confidential meetings materials.
Maintained all critical information in order to provide detailed weekly reports, ordering and catalog processes.
Provided authoritative interpretations on the practices and procedures involved in the operations of the Ordering/set-up of catering breakfast/lunch meetings and conference rooms.
Oversaw and manage various aspects of the office managerial process.
Administered customer support by acting as the central source of contact to 200 plus employees in all 8 offices.
Reviewed all specs for the ordering of supplies and approved any items required for employees.
Controlled internal/external meetings using Microsoft Outlook.
Experience
5-7 Years
Level
Executive
Education
BS
Office Manager Assistant-Accounts Payable Resume
Headline : Strong background in all phases of Accounting. Team player with great communication skills, great eye for detail and willingness to learn new things.
Prepared bank deposits reaching totals of $40,000 using a remote deposit service.
Prepared customer finance loan agreements based on customer quotes.
Managed accounts receivable for over 80 accounts involving sending statements, following up with customers via letter, e-mail, and phone for unpaid accounts.
Assisted with accounts payable management including the preparation of checks with supporting documentation for timely payment of vendor invoices.
Assisted with state sales and use tax compliance including the filing and payment of quarterly state tax returns as well as researching the tax compliance rules for the 25 states where the company conducted business.
Handled customer service issues over the phone, e-mail and in person.
Handled general office duties involving opening, sorting, and distributing mail.
Experience
5-7 Years
Level
Executive
Education
BBA
Office Manager Assistant - Biller Resume
Objective : Office Manager Assistant is responsible for administrative tasks in the office. This includes coordinating office meetings, maintaining the office schedule and calendar, organizing and preparing meeting materials, managing the office inventory, ordering supplies, ordering catering and managing all facets of the office budget.
Skills : Microsoft Word, Excel, and Powerpoint, Spanish speaking.
Description :
Participate in the work of subordinates to facilitate productivity or to overcome difficult aspects of work.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Locate and attach appropriate files to incoming correspondence requiring replies.
Make copies of correspondence or other printed material.
Learn to operate new office technologies as they are developed and implemented.
Experience
0-2 Years
Level
Entry Level
Education
BA
Office Manager Assistant II Resume
Objective : Actively seeking an opportunity in a demanding, fast-paced multi-tasking office. Years of administrative experience at various offices and clinics have equipped with a multitude of skills.
Skills : Microsoft Word, Medical Terminology, Billing.
Description :
Manage staff, preparing work schedules and assigning specific duties.
Oversee activities directly related to making products or providing services.
Implement or oversee environmental management or sustainability programs addressing issues such as recycling, conservation, or waste management.
Direct non-merchandising departments of businesses, such as advertising or purchasing.
Manage the movement of goods into and out of production facilities.
Perform sales floor work, such as greeting or assisting customers, stocking shelves, or taking inventory.
Monitor businesses and agencies to ensure that they efficiently and effectively provide needed services while staying within budgetary limits.
Direct and coordinate activities of businesses or departments concerned with the production, pricing, sales, or distribution of products.
Experience
2-5 Years
Level
Junior
Education
ME
Office Manager Assistant-Temp Resume
Objective : Interested in an Executive Administrative position where one can increase leadership abilities through regularly encountering and solving problems, managing budgets and meeting targets.
Skills : Reynolds & Reynolds, Microsoft Office, Microsoft Excel, Customer Service, Data Entry, Filing, Receptionist, Office Hours, Medisoft.
Description :
Maintained schedules and appointment calendars for entire office and field staff.
Processed accounts payable and account receivables and payroll time sheets using My Invoices software.
Placed orders for office supplies, construction equipment and services; resolved accounting issues regarding invoicing.
Assisted the construction managers in various construction tasks.
Checked the availability of required construction material such as cement, paint, various grades of steel, etc.
Ordered the building material and ensure that the construction site is maintained that the work is not hampered or delayed due to absence of any materials.
Gave instructions to the construction workers and ensure that they carry out the tasks efficiently.
Get in touch with the clients in case any approval is required.
Experience
2-5 Years
Level
Junior
Education
Diploma
Office Manager Assistant III Resume
Headline : Highly motivated Medical Office Administration Assistant with supervisory and practice management skills. Adept at taking vital signs, obtaining medical history, and providing medical support services to multiple physicians. Self-directed, resourceful individual with a genuine interest in providing direct patient care.
Maintains payroll, A/R and A/P ledgers, and employees' records.
Contacts primary, secondary, or tertiary insurance carriers with any questions to resolve denials.
Answers multi-line phone system, schedules appointments, obtains precertification/preauthorization for procedures or specialist referrals.
Accurately and timely prepares medical dictations and correspondences, as well as medical logs with periodically updating.
Checked in/out patients and verified/updated patient demographic information.
Verified insurance benefits using the electronic insurance eligibility Passport/Blue E applications.
Verified insurance benefits using the electronic insurance eligibility passport/blue e applications.
Supply copies of medical records and billing information to insurance companies, law firms, doctor offices, hospitals, and patients.
Experience
5-7 Years
Level
Executive
Education
AAS
Office Manager Assistant-Part Time Resume
Summary : Find a full time job, where one can utilize the technical and oral skills for the benefit of your company.
Skills : Microsoft Office, Epic, ICD-9, Receptionist, Customer Service.
Description :
Office manager assistant, responsible for front office, collections, billing, workers compensation, accounts receivable.
Answer telephones and direct calls to appropriate staff.
Schedule and confirm patient diagnostic appointments, surgeries, or medical consultations.
Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications.
Interview patients to complete documents, case histories, or forms, such as intake or insurance forms.
Receive and route messages or documents, such as laboratory results, to appropriate staff.
Checked in/out patients and verified/updated patient demographic information.
Experience
7-10 Years
Level
Management
Education
GED
Office Manager Assistant-CSR Resume
Headline : Seeking to obtain a full-time position in Guest Service Specialist allowing utilization of knowledge in performance management and passion for success and excellence. Strong emphasis on team-oriented goals and project management skills ensuring the most effective resource allocation while focusing on productivity and profitability.
Skills : Microsoft Office, Filing, Phones, Microsoft Excel, Data Entry, Quickbooks, Quickbooks, Customer Service.
Description :
Successfully assisted management in their day-to-day duties as requested, thus alleviating their workload and maintaining a smooth running office.
Responsible for processing all OCS orders, providing excellent customer service and satisfaction.
Entered all service tickets into the operating system, to ensure proper billing and servicing of customers.
Managed driving routes, creating the most efficient use of vehicles and drivers.
Fulfilled all duties of the receptionist, which included the management of a three line system.
Ensures compliance with hipaa, clia, and osha regulations by using quality assurance and control programs.
Contacts primary, secondary, or tertiary insurance carriers with any questions to resolve denials.
Experience
5-7 Years
Level
Executive
Education
Associates
Office Manager Assistant Resume
Objective : Customer Service Manager/ Office Manager, excelling at customer satisfaction and retention. Pre and post-sales support specialist. Flexible and hardworking in deadline-driven environment. Extremely driven to exceed sales goals and build long term relationships with customers. Delivers positive experiences through high-quality customer care.
Skills : Fast Typer, Charismatic, Easy Going.
Description :
Assisted customers with machine selection, inquiries and order customization requests.
Developed reputation as an efficient service provider with high levels of accuracy.
Scored in top 10% of employees in successful resolution of issues Investigated and resolved customer inquiries and complaints in a timely and empathetic manner.
Served as the main liaison between customers, management and sales team.
Ensured superior customer experience by addressing customer concerns, demonstrating true concern and resolving problems on the spot.
Processed 100+ daily invoices and billed renewed invoices to clients.
Maintained cleanliness and presentation of stock room and production floor.
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