Payroll Specialist Resume Samples

Description :

1. Managed the end-to-end payroll process for over 500 employees, ensuring timely and accurate payroll distribution and compliance with federal and state regulations.
2. Conducted thorough audits of payroll data, identifying and resolving discrepancies to maintain data integrity and accuracy.
3. Developed and maintained financial reports for payroll expenditures, providing insights for budget planning and forecasting.
4. Collaborated with HR to ensure accurate employee records and timely updates to payroll systems, enhancing operational efficiency.
5. Administered employee benefits and deductions, ensuring compliance with applicable laws and regulations.
6. Trained and supported staff on payroll systems and processes, fostering a culture of accuracy and accountability.
7. Proactively identified potential payroll issues and implemented solutions to mitigate risks and enhance payroll operations.

Experience

10+ Years

Level

Management

Education

BSA

Description :

1. Processed biweekly payroll for over 500 employees, ensuring accurate timekeeping and timely submissions.
2. Coordinated payroll data from HR and time management systems, ensuring seamless integration and accuracy.
3. Analyzed payroll data in Ultipro PayrollHR system, identifying discrepancies and ensuring compliance with regulations.
4. Created and analyzed payroll reports, providing insights to management for strategic decision-making.
5. Managed 401k contributions and compliance, ensuring timely uploads and adherence to regulations.
6. Responded to payroll inquiries from employees and management, providing clear and accurate information.
7. Maintained comprehensive documentation of payroll processes and updates, ensuring compliance with internal policies and external regulations.

Experience

5-7 Years

Level

Executive

Education

BSA

Description :

1. Processed 800+ paychecks daily, managing payroll totals from $54,000 to $246,000 while collaborating with 23 field offices to resolve discrepancies.
2. Streamlined quarterly reporting, recovering $47,000 in payments for over 300 contractors through diligent analysis.
3. Evaluated overpaid hours for 250 contractors, ensuring accurate repayments and reducing contractor debt by $40,000.
4. Managed payroll advances, inputting deductions in PeopleSoft to minimize company costs.
5. Validated new hire documentation to align with SSA reports, preventing costly W-2C corrections.
6. Reviewed daily ACH returns for direct deposit errors, processing adjustments for timely payments.
7. Executed off-cycle payroll for 3,000+ contractors, ensuring accurate hours for timely paycheck issuance.

Experience

10+ Years

Level

Consultant

Education

B.S. Accounting

Description :

1. Conducted comprehensive audits of payroll records, ensuring compliance with standards and maintaining accurate employee data.
2. Reconciled payroll accounts monthly, addressing discrepancies in 401k and child support accounts promptly.
3. Provided expert support to associates and managers on payroll inquiries, preparing detailed reports for compliance audits.
4. Processed accurate biweekly payroll for 500+ employees, ensuring compliance with labor laws and regulations.
5. Ensured adherence to federal, state, and local tax laws, minimizing compliance risks and penalties.
6. Extracted and analyzed payroll data to generate insightful reports, enhancing departmental decision-making.
7. Collaborated with HR to verify and maintain the accuracy of employee payroll data, improving overall payroll efficiency.

Experience

10+ Years

Level

Senior

Education

B.S. Accounting

Description :

1. Accurately compiled and entered payroll data, including hours worked, overtime, and deductions into the payroll system.
2. Calculated and verified tax withholdings, insurance premiums, 401k contributions, and wage garnishments.
3. Processed manual checks and managed direct deposit submissions through secure online banking.
4. Generated payroll registers and comprehensive accounting reports for the finance department.
5. Maintained the general ledger for payroll accounts, ensuring compliance with state and federal withholding regulations.
6. Managed state and federal payroll tax payments, prepared quarterly reports, and filed annual 940 and 943 tax forms.
7. Coordinated new employee onboarding, ensuring all necessary documentation was completed and submitted accurately.

Experience

7-10 Years

Level

Senior

Education

BSA

Description :

1. Processed payroll for new hires, rehires, and terminations, ensuring compliance with company policies and regulations.
2. Verified and entered direct deposit accounts for 120-150 employees weekly, achieving 100% accuracy.
3. Managed garnishment and support orders from multiple states, ensuring accurate deductions and compliance.
4. Provided payroll support to over 100 supervisors, addressing inquiries and processing requests efficiently.
5. Conducted training sessions for supervisors on timekeeping systems, enhancing overall payroll accuracy.
6. Responded to employment verification requests promptly, maintaining confidentiality and accuracy.
7. Processed union dues deductions and ensured timely payments to unions, maintaining compliance with agreements.

Experience

2-5 Years

Level

Junior

Education

B.S. Accounting

Description :

1. Managed payroll processing for over 700 employees, ensuring timely and accurate disbursements across multiple regions.
2. Oversaw garnishment processing and compliance, verifying employment and auditing HR documents for accuracy.
3. Utilized Excel to verify and input payroll summary timesheets, adjusting pay rates for hourly and salaried employees.
4. Conducted audits of W-4 forms and employee records, ensuring compliance with federal and state regulations.
5. Provided exceptional customer service by addressing payroll inquiries, resolving discrepancies in benefit deductions.
6. Prepared and managed personnel records in compliance with legal requirements, ensuring accurate calculation of bonuses.
7. Prioritized and managed multiple payroll-related requests, consistently meeting strict payroll cycle deadlines.

Experience

10+ Years

Level

Consultant

Education

BSA

Description :

1. Processed bi-weekly payroll for 800 employees using ADP, ensuring compliance with state and federal regulations.
2. Verified new hire paperwork and entered data into payroll systems, maintaining accuracy and compliance.
3. Collaborated with HR to align payroll actions with employee benefits and accounting practices.
4. Reviewed timecards for accuracy, resolving discrepancies and ensuring all approvals were obtained.
5. Troubleshot timekeeping system issues, ensuring minimal disruption to payroll processing.
6. Managed employee deductions for benefits, ensuring accurate contributions for medical, dental, and retirement plans.
7. Generated payroll reports for HR and accounting, facilitating month-end reconciliation and audits.

Experience

5-7 Years

Level

Executive

Education

B.S. Accounting

Description :

1. Executed routine and complex payroll tasks, ensuring accuracy in payroll processing and compliance.
2. Conducted audits of time records to verify adherence to policies and regulations.
3. Coordinated payroll runs, reviewed documentation, corrected discrepancies, and balanced payroll for each pay period.
4. Communicated payroll policies and procedures to employees, ensuring clarity and compliance.
5. Addressed employee inquiries regarding paychecks, time sheets, and coding adjustments.
6. Processed new client setups, including tax identification and account establishment for compliance.
7. Maintained payroll records and documentation for audits and reporting purposes.

Experience

2-5 Years

Level

Junior

Education

BSA

Description :

1. Managed payroll operations for 8 nursing homes and corporate staff, ensuring timely and accurate payroll processing.
2. Processed payroll for over 700 employees across 9 states, overseeing an annual payroll budget of $13.2 million.
3. Handled all aspects of employee records, including new hires, terminations, and benefits administration.
4. Supervised payroll clerks to ensure compliance with timekeeping and payroll policies.
5. Ensured accuracy of benefits records and payroll deductions prior to processing.
6. Reviewed and updated payroll policies to enhance accuracy and compliance with legal standards.
7. Processed garnishment orders weekly, adhering to CCPA regulations and maintaining compliance.

Experience

10+ Years

Level

Consultant

Education

B.S. Accounting