A Police Records Specialist is responsible for various routine records management duties. Core work activities related to the post are listed on the Police Records Specialist Resume as – utilizing standard office equipment for screening incoming calls, taking and transmitting messages, maintaining calendars, performing data entry, faxing documents, transcribing and word processing; ensuring that documents are correct, preparing a variety of documents which may include correspondence, analytical reports, and memos; researching, and creating reports and presentations where analysis or technical data is required; serving as police records custodial and preparing specialized files and documents using prescribed methods, and preparing a wide variety of paperwork related to police activities, including felony and arrest paperwork and traffic accident reports.
A high school diploma or GED and several years of police records management and customer service experience are sufficient to perform the job. However, to perform the job successfully, the following skills are also needed – knowledge of police reports and police procedures; knowledge of criminal justice information management systems, familiarity with proper law enforcement procedures regarding confidentiality of information, record-keeping procedures.
Objective : Dedicated Police Records Specialist with 2 years of experience in managing and processing law enforcement documentation. Proven ability to ensure data accuracy, support police operations, and assist the public with inquiries. Eager to leverage my skills in a dynamic team to enhance departmental efficiency and community service.
Skills : Data Management Software, Communication Skills, Record Management, Attention To Detail
Description :
Created detailed reports for police command staff, aiding in data analysis for incident types and arrests.
Utilized local, state, and federal databases to verify records and assist law enforcement officers.
Conducted training sessions for new records specialists and dispatchers on database operations.
Managed customer inquiries both in-person and via phone, ensuring prompt assistance.
Entered and maintained police reports, crash reports, and citations in the database.
Organized and scanned documents into electronic files for efficient record-keeping.
Handled multi-line phones, directing calls and managing requests effectively.
Experience
0-2 Years
Level
Entry Level
Education
AAS in CJ
Senior Police Records Specialist Resume
Headline : Highly skilled Police Records Specialist with over 7 years of experience in managing critical law enforcement documentation and ensuring data integrity. Proven expertise in optimizing records management processes, facilitating communication between departments, and enhancing public service. Committed to maintaining compliance with legal standards while fostering a collaborative work environment.
Skills : Records Management Software, Team Leadership, Multi-tasking, Technical Proficiency, Data Security
Description :
Managed and processed law enforcement documentation with a focus on accuracy and compliance.
Facilitated data entry and retrieval across multiple law enforcement databases.
Reviewed and edited police reports, ensuring clarity and adherence to legal standards.
Executed record purging and destruction in compliance with retention policies.
Generated statistical reports for departmental analysis and decision-making.
Provided administrative support to police personnel, enhancing operational efficiency.
Collaborated with various city departments to streamline information sharing.
Experience
5-7 Years
Level
Senior
Education
B.S. CJ
Police Records Specialist Resume
Headline : With over 7 years of dedicated experience as a Police Records Specialist, I excel in managing law enforcement documentation and ensuring data accuracy. My expertise includes optimizing records management processes and enhancing public service while adhering to legal standards. I am committed to fostering interdepartmental collaboration and delivering exceptional support to law enforcement operations.
Skills : Bilingual Communication, Proficient In Microsoft Office Suite, Inventory Management, Workflow Optimization, Training Skills, Ethical Standards
Description :
Supported peace officers and sergeants with documentation management during shifts.
Handled non-emergency inquiries via telephone and in-person, ensuring excellent customer service.
Processed parking permits and managed cash handling for commuter services.
Coordinated with the 911 dispatch center for efficient communication across a three-county jurisdiction.
Monitored and reported on the welfare of female arrestees, ensuring compliance with safety protocols.
Conducted surveillance of premises and detainees using video monitoring systems.
Maintained a detailed daily log of activities for seamless shift transitions.
Experience
5-7 Years
Level
Senior
Education
A.S. in CJ
Lead Police Records Specialist Resume
Summary : Accomplished Police Records Specialist with over 10 years of extensive experience in overseeing law enforcement documentation and ensuring compliance with legal standards. Adept at optimizing records management systems, enhancing data accuracy, and providing exceptional service to diverse stakeholders. Passionate about leveraging my expertise to strengthen operational efficiency and community relations.
Skills : Data Analysis, File Organization, Report Generation, Database Management, Time Management, Problem Solving
Description :
Oversaw the processing of requests for police records from various stakeholders, ensuring timely and accurate responses.
Handled financial transactions, including balancing and processing weekly bank deposits.
Managed care for animals in police custody, ensuring their well-being.
Performed various clerical duties, including faxing, photocopying, and mail processing.
Conducted fingerprinting for employment and public inquiries.
Processed background checks for law enforcement and legal entities.
Provided assistance to guests and directed them to appropriate departments.
Experience
7-10 Years
Level
Management
Education
B.S. CJ
Police Records Specialist Resume
Summary : Experienced Police Records Specialist with a decade of expertise in managing law enforcement documentation and ensuring data integrity. Proficient in optimizing records management processes and facilitating effective communication within departments. I am dedicated to enhancing operational efficiency and public service while adhering to legal compliance and confidentiality standards.
Skills : Quality Control, Record Retention, Data Processing, Document Scanning, Legal Documentation Handling, Records Analysis
Description :
Compiled, proofed, and distributed daily law enforcement activity reports, ensuring timely access to critical information.
Generated monthly Uniform Crime Reports (UCR) and maintained accurate crime logs.
Organized and archived both electronic and paper records to enhance accessibility.
Maintained a comprehensive database of current and historical records, ensuring data accuracy.
Assisted in preparing and disseminating personnel records for departmental needs.
Managed incoming calls, directing inquiries to appropriate departments and scheduling necessary meetings.
Processed subpoenas and public records requests, ensuring compliance with legal standards.
Experience
10+ Years
Level
Executive
Education
AAS-CJ
Junior Police Records Specialist Resume
Headline : Resourceful Police Records Specialist with 7 years of experience in managing law enforcement documentation and ensuring compliance with regulations. Skilled in processing public records requests and enhancing data accuracy. Adept at fostering interdepartmental collaboration and providing exceptional service to the community. Eager to contribute expertise to improve operational efficiency and support law enforcement efforts.
Skills : Confidentiality, Data Entry Proficiency, Team Collaboration, Customer Relations
Description :
Managed the processing and fulfillment of public records requests while ensuring compliance with legal standards.
Assisted the public and departmental personnel in obtaining necessary police-related information efficiently.
Maintained accurate records and documentation for law enforcement activities and correspondence.
Executed records retention procedures, preparing documents for secure storage or authorized destruction.
Sorted and distributed incoming correspondence, including faxes and emails, to relevant departments.
Drafted responses to routine inquiries, enhancing public service and departmental communication.
Conducted regular audits of records to ensure data integrity and compliance with applicable laws.
Experience
5-7 Years
Level
Junior
Education
A.S. Criminal Justice
Police Records Specialist Resume
Objective : Proficient Police Records Specialist with 2 years of hands-on experience in processing law enforcement documentation and ensuring data precision. Skilled in responding to public inquiries and supporting police operations. Looking to leverage my organizational skills and attention to detail to contribute to a high-performing team dedicated to enhancing community safety.
Skills : Data Verification, Policy Compliance, Conflict Resolution, Adaptability, Information Retrieval, Public Relations
Description :
Entered and processed law enforcement documents, ensuring compliance with departmental standards.
Facilitated public inquiries by providing accurate information and assistance.
Maintained and updated records management systems for efficiency.
Collaborated with law enforcement personnel to fulfill data requests.
Conducted audits to ensure data integrity and accuracy.
Prepared and distributed reports as required by department protocols.
Recognized for outstanding customer service by receiving a commendation from the Mayor.
Experience
0-2 Years
Level
Fresher
Education
AAS Criminal Justice
Assistant Police Records Specialist Resume
Objective : Driven Assistant Police Records Specialist with 5 years of experience in managing law enforcement documentation and ensuring data accuracy. I possess strong analytical skills to support police operations and respond effectively to public inquiries. My goal is to enhance departmental efficiency and maintain compliance with legal standards while delivering exceptional service to the community.
Skills : Data Analysis Software, Records Management Systems, Data Entry, Statistical Analysis, Incident Reporting, Research Skills
Description :
Maintain and organize police records in compliance with legal standards and regulations.
Utilized computerized database systems for data entry and retrieval of police-related information.
Compiled and recorded statistical data for departmental analysis and reporting.
Transcribed police reports accurately, ensuring clarity and compliance.
Demonstrated strong time management and organizational skills in a fast-paced environment.
Coordinated with detectives and legal staff to ensure accurate information dissemination.
Maintained confidentiality and integrity of sensitive information in all records management tasks.
Experience
2-5 Years
Level
Executive
Education
AAS
Police Records Specialist Resume
Summary : Seasoned Police Records Specialist with a decade of experience in managing law enforcement documentation and ensuring legal compliance. Expert in optimizing records management systems, enhancing data integrity, and facilitating interdepartmental communication. I am dedicated to improving operational efficiency and delivering exceptional service to the community.
Skills : Ms Office Suite, Case Management, Critical Thinking, Report Writing, Software Proficiency, Public Records Access
Description :
Accurately entered and processed summons, state, municipal, and county records into the Ileads program.
Conducted queries for police personnel to provide local, FBI, and state ID numbers for arrestees.
Ran vehicle queries and printed registration information for law enforcement use.
Released records in compliance with state laws while collecting appropriate fees.
Scanned and attached all paperwork to corresponding case numbers for efficient access.
Maintained communication with ADCOM dispatch and officers via two-way radio for operational support.
Managed front desk reception, ensuring security and assistance during high foot traffic periods.
Experience
7-10 Years
Level
Senior
Education
BSCJ
Police Records Specialist Resume
Objective : Results-oriented Police Records Specialist with 5 years of comprehensive experience in managing law enforcement documentation and ensuring regulatory compliance. Expertise in optimizing records processes, enhancing data accuracy, and delivering exceptional public service. Committed to fostering collaboration within departments and streamlining operations to better serve the community.
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