Procurement Assistant Resume Samples

Description :

1. Managed procurement activities for multiple projects, ensuring compliance with company policies and budget constraints.
2. Coordinated with suppliers to negotiate contracts and secure favorable terms, enhancing cost efficiency.
3. Oversaw the purchase order process, from requisition to delivery, ensuring timely fulfillment of project needs.
4. Analyzed market trends to identify potential suppliers and assess pricing strategies, leading to informed purchasing decisions.
5. Collaborated with cross-functional teams to align procurement strategies with organizational goals and project timelines.
6. Maintained accurate procurement records and databases, facilitating efficient tracking and reporting of expenditures.
7. Trained and mentored junior staff on procurement best practices and compliance requirements.

Experience

2-5 Years

Level

Junior

Education

B.S. in BA

Description :

1. Facilitated procurement meetings with vendors, ensuring clear communication and alignment on requirements.
2. Managed all incoming and outgoing correspondence, including vendor registration requests and documentation.
3. Assisted in the asset sales process by issuing vendor registration forms and providing necessary instructions.
4. Evaluated potential vendors based on documentation accuracy and compliance with evaluation criteria.
5. Conducted market surveys to identify new suppliers and issued solicitation documents for procurement activities.
6. Reviewed bid responses and prepared bid abstracts within two days of receipt to expedite decision-making.
7. Negotiated terms and conditions of contracts under the guidance of the Procurement Officer to secure favorable agreements.

Experience

7-10 Years

Level

Management

Education

BBA

Description :

1. Conducted thorough evaluations and participated in technical and financial assessments for contract awards.
2. Prepared and processed purchase orders and contracts, ensuring compliance with procurement policies.
3. Monitored procurement processes from requisition to delivery, ensuring timely acceptance and payment.
4. Collaborated with requesting units to clarify procurement requisitions and ensure all requirements were met.
5. Drafted and maintained procurement correspondence, reports, and documentation in line with organizational standards.
6. Updated and managed supplier rosters for various goods and services in the local market.
7. Conducted market research to identify potential suppliers for office needs, including stationery and transportation services.

Experience

7-10 Years

Level

Management

Education

B.S. in BA

Description :

1. Organized and managed procurement activities to enhance operational efficiency and cost-effectiveness.
2. Utilized data management software to generate detailed procurement reports and analytics.
3. Procured essential lab and non-pharmaceutical products for various projects, ensuring compliance with procurement policies.
4. Executed purchase order filing and conducted data audits to maintain accurate procurement records.
5. Monitored and documented contracts, grants, and invoices, ensuring timely processing and compliance.
6. Drafted and reviewed procurement documents, including RFQs and RFPs, for multiple supply chains.
7. Maintained and updated databases for vendor and internal office use, enhancing data accessibility.

Experience

2-5 Years

Level

Junior

Education

B.S. in BA

Description :

1. Established and maintained a robust supply base for assigned commodities, conducting supplier visits to assess capacity and capability.
2. Evaluated and rated supplier performance, ensuring timely resolution of supplier-related issues.
3. Conducted cross-functional reviews of supplier performance with quality, engineering, and cost accounting teams.
4. Reduced material costs by performing comprehensive cost-value analyses with existing suppliers.
5. Negotiated contracts with suppliers to secure optimal pricing and foster long-term partnerships.
6. Provided in-depth industry knowledge in assigned commodity groups, enhancing production understanding.
7. Supported purchasing and materials management teams with procurement-related tasks.

Experience

5-7 Years

Level

Executive

Education

B.S. in BA

Description :

1. Assisted the Contracting Officer in coordinating acquisitions for hardware, software, and maintenance renewals, ensuring compliance with procurement policies.
2. Identified and onboarded qualified vendors, creating comprehensive profiles in the procurement database.
3. Established and nurtured effective relationships with vendors to facilitate smooth procurement operations.
4. Acted as a liaison between vendors and the Contracting Officer, preparing RFQs and managing procurement documentation.
5. Resolved procurement issues promptly and escalated complex matters to the Contracting Officer for resolution.
6. Monitored supplier performance and developed plans to meet project delivery schedules effectively.
7. Evaluated and processed vendor quotes, overseeing procurement activities through eRequester, a web-based procurement system.

Experience

2-5 Years

Level

Executive

Education

B.S. in BA

Description :

1. Coordinated expenditure records with accounts payable to ensure timely vendor payments.
2. Prepared and analyzed formal bid documents for services and products.
3. Tracked and responded to inquiries regarding requisitions and order statuses.
4. Liaised with suppliers to expedite deliveries and resolve issues.
5. Reviewed requisition orders for accuracy and compliance with specifications.
6. Maintained purchasing documentation and processed financial records efficiently.
7. Inspected shipments upon arrival to verify order accuracy and quality.

Experience

5-7 Years

Level

Consultant

Education

B.S. in BA

Description :

1. Executed pre-award and contract administration tasks for diverse contracts and agreements.
2. Drafted memos to clarify discrepancies and extraordinary circumstances in contract files.
3. Reviewed contracts to ensure compliance with FAR regulations and internal procedures.
4. Recommended improvements for contract compliance and future procurement requirements.
5. Developed agency-wide guidance for purchasing official business cards with appropriated funds.
6. Contributed to drafting policies for environmentally preferable purchasing practices.
7. Represented the organization at Green Policy meetings, providing feedback on draft policies.

Experience

5-7 Years

Level

Executive

Education

B.S. in BA

Description :

1. Tracked requisition activities from inception to contract execution, ensuring data accuracy.
2. Updated procurement website with current solicitations, awards, and re-bids to enhance transparency.
3. Conducted bid openings in compliance with state purchasing guidelines, ensuring fair competition.
4. Engaged with vendors regarding bid proposals, maintaining confidentiality and professionalism.
5. Provided comprehensive administrative support to managers and contract officers in RFPs, IFBs, and POs.
6. Coordinated the implementation of the state electronic requisitioning system, improving efficiency.
7. Maintained meticulous records of contracts and purchase orders, ensuring compliance with retention policies.

Experience

10+ Years

Level

Senior

Education

B.S. in BA

Description :

1. Coordinate procurement activities for requests for proposals, sealed bids, and price quotes.
2. Review requisitions for accuracy and completeness, addressing discrepancies with relevant departments.
3. Maintain computerized records of vendor and bid information for easy access and reporting.
4. Convert requisitions into purchase orders, identifying suitable suppliers for each item.
5. Receive and log bid responses, ensuring proper organization and communication with bidders.
6. Update procurement documentation and perform clerical duties to support the procurement team.
7. Manage general files, data entry, and processing of purchasing forms to ensure compliance.

Experience

10+ Years

Level

Senior

Education

B.S. in BA

Description :

1. Developed and implemented an efficient filing system for procurement documents, enhancing accessibility and compliance.
2. Maintained comprehensive records of all procurement activities, ensuring accuracy and accountability.
3. Communicated procurement terms and conditions to new vendors, ensuring compliance with company policies.
4. Managed distribution of fuel cards, maintaining accurate logs for usage and accountability.
5. Reconciled credit card statements, ensuring all charges were supported by proper documentation.
6. Oversaw vehicle registrations and renewals, maintaining accurate DMV records for all company vehicles.
7. Coordinated office supply procurement, managing both standard and special orders to meet organizational needs.

Experience

5-7 Years

Level

Executive

Education

B.S. in BA

Description :

1. Provided comprehensive administrative support to a team of 25 FDA Contract Specialists, enhancing operational efficiency.
2. Compiled and analyzed division budgetary data for accurate Agency-wide reporting.
3. Trained new employees on procurement procedures, ensuring adherence to Standard Operating Procedures.
4. Coordinated meeting logistics and administrative tasks for senior management, optimizing their schedules.
5. Maintained in-depth knowledge of Federal Acquisition Regulations (FAR) and agency-specific guidelines.
6. Communicated effectively with stakeholders to clarify acquisition processes and timelines.
7. Monitored purchasing activities, resolving issues by negotiating delivery schedules with vendors.

Experience

7-10 Years

Level

Management

Education

B.S. in BA