Procurement Coordinator Resume Samples

Description :

1. Monitored the status of the request for proposal, request for information, purchase orders and change orders until rejected, approved or submitted.
2. Assured that material/services will be delivered on schedule, at a negotiated price and meet required manufacturing quality standards.
3. Initiated necessary action to assure the best value is received; customer delivery requirements are met and address any manufacturing problems at the supplier's facility.
4. Negotiated lowest possible cost for material, balanced against optimum quality and schedule needs.
5. Responsible for inventory management for assigned parts and processes required to ensure material input to support customer requirements.
6. Coordinated planning and scheduling activities for assigned commodity utilizing advanced planning tools to model, simulate, and release optimized material plans.
7. Coordinated methodologies to balance service level, inventory, and resource utilization using advanced planning tools.
8. Data Analysis/Outreach Analyzed data and collaborate in the determination and the subsequent application of appropriate order, inventory, and replenishment policies.

Experience

10+ Years

Level

Senior

Education

Certification

Description :

1. Developed a spreadsheet to record invoices and unpaid accounts for all customers.
2. Paid off open accounts such as diesel and tire/maintenance shops on a weekly basis.
3. Gathered and prepared checks for weekly deposit, and reported performance metrics and monthly costs report to the executive team.
4. Depart of Transportation rules and regulations to keep all paperwork and truck inspections and maintenance records in order.
5. Coordinated and managed the most efficient loads to remain cost-effective.
6. Determined the best delivery methods and negotiated rates to benefit companies and drivers alike.
7. Determined the most cost-effective procedures and routes for shipments.
8. Scheduled drivers to pick up and deliver material to customers or vendors while in compliance with the Department of Transportation.
9. Kept records, monitoring driver daily logs for errors or violations, and monitored drivers to their remaining hours of service.
10. In charge of keeping vendor relations a priority by creating relationships.

Experience

10+ Years

Level

Senior

Education

BBA

Description :

1. Participated in the coordination and execution of procurement divestment activities.
2. Worked with key system users and operational personnel to devise replacement or alternative workaround plans to sustain business operations.
3. Coordinated and executed procurement continuous improvement initiatives.
4. Cost savings of $96k by reducing the percentage of directed purchase requisitions from 70% to 10% by improving communication and work processes.
5. Completed Transition project that resulted in a cost savings of per annum for marketing, and railcar scheduling and fleet management.
6. Approached the supply market for alternative options for flow measurement equipment resulting in cost savings of $80k per annum.
7. Conducted bids, evaluated responses, prepared and conducted negotiations, selected suppliers and validated sourcing strategy.

Experience

10+ Years

Level

Senior

Education

BS

Description :

1. Purchase book, 3rd party, and licensing products Manage million dollar plus inventory.
2. Manage ERP Microsoft Great Plains installation and -going support for our team.
3. Generate forecasting data to provide sales needs and maintain budgetary requirements.
   
4. Communicate metrics to appropriate business levels and provide an array of options for improvement.
5. Expedite and verify delivery of products including frequent communication with vendors, tracking and minimizing delays for urgent shipments.
6. Troubleshoot potential and actual delivery delays including production and/or shipment related concerns.
7. Coordinate activities of freight logistics for domestic and global providers by monitoring shipment progress, identifying/assigning product pick up locations.
8. Communicate to internal staff regarding shipments and pick up logistics; process freight invoices.

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Integrate proposal development and analysis involving new business impact analysis and opportunities to help with negotiation of documents, compile contract awards and management of supplier's activities.
2. Collect, organize, synthesize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources.
3. Assist in forecasting the procurement budget and manage accordingly.
4. Responsible for helping with all event planning and arrangements for staff meetings, travel, hotel functions including banquets, logistics, and transportation.
5. Handle all inventory reports, preparation of financial reports, 100% Purchase Orders creation, RFS, RFP, Food, and Medical Supplies.
6. Assist Payroll Manager with payroll audits and verify time and attendance records.
7. Align strategic implementation for competitive advantage on pricing quotes.
8. Responsible for Perpetual Inventory Reports and Purchasing Reports.
9. Attended vendor trade shows, coordinated vendor presentations and implementation of services to the center.

Experience

10+ Years

Level

Senior

Education

MBA

Description :

1. Participation in international engineering projects.
2. Responsible for accurately controlling the purchasing project plans and placing purchase orders with suppliers, maintaining accurate ETA dates.
3. Managed purchasing process including the request for proposal, bid review, negotiation, purchase order, and contract award processes of significant value and risk.
4. Led procurement support for material and service contracts under conditions of strict confidentiality.
5. Accurately processed purchase orders in a timely and effective manner.
6. Planned, monitored and prepared progress reports of projects and contracts.
7. Negotiated the scope of supply of packages from a commercial view with internal clients (engineering), project owners and vendors.
   
8. Negotiated purchasing packages and long term agreements with bidders, engaged solicitors, created and finalized the execution of contracts.
9. Conducted post-award administration of commercial contract conditions.

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Integrate proposal development and analysis involving new business impact analysis and opportunities to help with the negotiation of documents.
2. Collect, organize, synthesize, and analyze data; summarize findings develop conclusions and recommendations from appropriate data sources.
3. Assist in forecasting the procurement budget and manage accordingly.
4. Reviewed market characteristics and applies knowledge to discovery analysis.
5. Handle all inventory reports, preparation of financial reports, Purchase Orders, RFS, RFP, Food ( USDA Purchases), and Medical Supplies.
6. Assist Payroll Manager with payroll audits and verify time and attendance records.
7. Align strategic implementation for competitive advantage on pricing quotes.
8. Reports Recorded Travel Mileage, Delivery Tickets, Shipping and Receiving Tickets.
9. Attended vendor trade shows, coordinated vendor presentations and implementation of services to the center.

Experience

10+ Years

Level

Senior

Education

MBA

Description :

1. Processed purchase requisitions with detailed review of price, line items, and scope of work documentations to approve and dispatch orders for suppliers.
2. Amended purchase orders as necessary for accuracy and adherence to current procedures.
3. Monitored and reported on supplier performance according to Key Performance Indicators (KPIs) established by business and sourcing specialists.
4. Addressed monthly open items, including due dates, missing receipts, late payments, and distribution information to maintain process performance indicators.
5. Drove purchasing compliance by auditing and updating vendor master records as necessary.
6. Ensured continuous improvement in procurement processes through utilization of key metrics to improve coordination with partner businesses.
7. Executed prompt resolution of invoice exceptions by employing the Problem Invoice Tool (PIL) and coordinating with suppliers, external teams and internal departments.

Experience

2-5 Years

Level

Junior

Education

MBA

Description :

1. Provides support for Purchasing Director, Manager, and Buyers by creating documents and setting up the SharePoint database for easy access to departmental documents.
2. Assisting buyers with due to dock reports, raw material specification changes, and SharePoint training.
3. Assist management with: bid/contract process, configuring spreadsheets, and completion of multiple projects.
4. Provides support to the Account Manager by updating and tracking orders, handle complaints and documentation related requests.
5. Provide weekly updates on open orders, customer's first point of contact for order management, and processing of purchase orders.
6. Assist in purchasing department with daily operations, interacts with suppliers, both foreign and domestic, to maintain pricing and delivery schedules.
7. Act as a liaison between supply orders and customer orders, analyze and resolve basic receipt of goods and invoice issues, forecasting inventory needs, and monitoring inventory levels.

Experience

5-7 Years

Level

Executive

Education

BHS

Description :

1. Evaluates bids for standard and non-standard items.
2. Selects suppliers for lower cost items or items of limited scope and complexity and negotiates price, delivery, quality, and service.
3. Develops alternate sources of supply by identifying and researching prospective suppliers' purchases parts, equipment, and materials.
4. Issues purchase orders and agreements that accurately reflect price, schedule, terms, and conditions as negotiated with suppliers and maintains accurate lead times.
5. Create and manage detailed purchasing and build plans based on the forecast.
6. Responsible for the implementation of production and manufacturing schedules both with internal and external sites.
7. Being the key interface between Engineering, Quality, and suppliers with respect to procurement logistics.
8. Work closely with Accounts Payable to review invoices for accuracy, and resolve discrepancies as necessary.

Experience

2-5 Years

Level

Junior

Education

HS

Description :

1. Provide procurement services to Corporate Purchasing department and property Operational teams.
2. Oversee four hotel renovations including purchase order issuance, invoicing and general ledger coding.
3. Collaborate directly with the in-house design team and third party design teams on six renovation properties.
4. Create RFP's & RFQ's based upon Technical Services and property specifications for FF&E and OS&E products.
5. Prepare bid tabulations and documentation supporting recommendations to award selected suppliers/vendors.
6. Issue Purchase Orders to ensure correct specifications, quantities, delivery dates and contract terms for capital projects.
7. Report directly to the Director of Purchasing and District CFO on a monthly basis of capital budget renovation spend and violations to capital expenditures.
8. Review vendor invoices, matching them to the related supporting documentation and maintain data reporting against project budgets ranging from $5 million to $8.5 million.

Experience

7-10 Years

Level

Management

Education

Associate

Description :

1. Monitored overseas production schedules; issued and expedited all purchase orders.
2. Ensured on-time delivery on all issued POs and followed up on any resulting issues.
3. Coordinated shipments, communicated and followed up all necessary information with custom brokers/freight agents on shipment clearance and delivery schedule.
4. Reviewed courier bills, vendor's invoices, packing lists and bill of ladings and prepared wire requests.
5. Audited and evaluated current supplier base and material sourcing, identified and pre-screen alternative suppliers.
6. Established and maintained new supplier relationships, and engaged in supplier development.
7. Prepared requests for competitive quotes from multiple suppliers; reviewed, evaluated, and negotiated supplier quotation details.
8. Managed sourcing and coordinating with other departments for new product development.

Experience

5-7 Years

Level

Executive

Education

BA

Description :

1. Responsible for the maintenance of Procurement, Compliance, and Vendor data information within the department system database while ensuring accurate reporting.
2. Perform research, analyze, track and facilitate in responding to research and reporting communication department requests for Freedom of Information Act (FOIA) requests and Auditors.
3. Resolve vendors' issues regarding their company information stored on the CHA database.
4. Maintain the integrity of assigned contract files documentation and ensure information is properly stored.
5. Coordinate solicitation information for advertisement on the CHA website and in newspapers.
6. Assist in Pre-proposal meetings for Request for Qualifications (RFQ), Request for Proposal (RFP).
7. Assist and transcribe in bid openings for Information for Bid (IFB), and Indefinite delivery/indefinite-quantity (IDIQ) Task Orders.
8. Coordinate and facilitate the storage and retrieval of department contract files.

Experience

7-10 Years

Level

Management

Education

Associate

Description :

1. Managing procurement operations with an annual budget of $ 50.6M.
2. Forecasting levels of demand for products to meet the business needs and keeping a constant check on stock levels.
3. Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules, and quality.
4. Perform risk management regarding supply contracts and agreements.
5. Anticipate unfavorable events through analysis of data and prepare control strategies Forecasted price trends and their impact on future activities.
6. Evaluated products, suppliers, bids, and making recommendations based on commercial and technical factors.
7. Track and report key functional metrics to reduce expenses and improve effectiveness.
8. Coordinate with suppliers regarding order discrepancies, shipment shortages, and transactional errors.
9. Evaluate purchase orders and ensure their accordance with the SKU's and packaging guidelines.

Experience

0-2 Years

Level

Entry Level

Education

BA

Description :

1. Ensured material availability to meet production schedules using the MRP system (material resource planning).
2. Procured low-value commodities such as components, wire, relays, packaging materials, hard drives and adhesive.
3. Developed networking and negotiating skills with internal and external customers for effective logistical support.
4. Performed a variety of activities, which involve standard procedures.
5. Gathered and manipulated common data, verified adequacy and appropriateness; generated charts, diagrams, and standard reports.
6. Supported branch schedules through pre-delivery follow-ups in the form of written communications, telephone contacts, via-internet, and faxes.
7. Meet with Sales Representatives to review new products and resolve issues.

Experience

10+ Years

Level

Senior

Education

BA