Description :

1. Supported as many as 30 employees as the Program Administrative Assistant to Program Managers for the Division.
2. Responsible for compiling, reviewing and submitting Monthly Status Reports (MSRs) and Weekly Status Reports to the PM and the Prime contractors to include creating the Defense (DoD) MSR quads in PowerPoint.
3. Ensured all DoD Division staff members obtain their proper credentials (Common Access Card (CAC), Building Badge, and Personnel Support Form) by submitting their requests in a timely manner, reviewing their clearance and PII information, following-up and out-processing.
4. Tracked, compiled and submitted approved Extended Work Week (EWW) for all L-3 Data Tactics divisions.
   
5. Created General Labor Category (GLCs) forms and format resumes.
6. Processed travel requests for the project team (CONUS and OCONUS) to include obtaining the necessary paperwork required to complete for the Prime contractors and government and submitting Trip Reports.
7. Maintained the DoD Personnel spreadsheet.
8. Responsible for tracking all yearly certifications and training are completed by the staff on contract.

Experience

7-10 Years

Level

Management

Education

Vocational In Medical Secretary

Description :

1. Interviewed client and family members to determine client needs, problems, and social services required.
2. Reviewed all background information, developed a service plan, and referred client to service providers, including making changes as needed, making appointments for abuse examinations, and ensuring service applications are complete.
3. Monitored scheduling of comprehensive health assessments, notified all parties, and assists caseworkers with completion of medical recommendations as needed.
4. Assisted Program Manager with client behavioral, bereavement, stress, and/or personal matters by helping the client respond to personal and office correspondence.
5. Established and maintained contact with client families to provide information and referral to other sources when requested.
6. Responsible for overseeing and maintaining central databases of clients and program information and ensured compliance with grant-mandated systems for First 5 of California.
7. Supported Case Management department in maintaining files, preparation for audits, management meetings and departmental agendas.
8. Collected and tracked program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to the Program staff.

Experience

0-2 Years

Level

Entry Level

Education

Business Management

Description :

1. Provided word processing support of programs efforts for Strategic Systems Programs (SSP) products, and other executive correspondence, proposals, agendas, attendance lists and staff meeting minutes.
   
2. Prepared draft and finished copies of project and division correspondence, manuals, directives, and miscellaneous forms.
3. Developed presentations and special reports as required.
4. Updated personnel information, rosters and data sheets, including addresses, phone numbers, names and security clearances, and safeguards resulting data as directed.
5. Created updates and safeguards MSS personnel files.
6. Assisted in the in-processing/out-processing of MSS personnel.
7. Coordinated travel arrangements for MSS personnel, including mode of travel, hotel reservations, and advance travel payment.
8. Coordinated meetings, conferences and division social events, receives, sorts and distributes mail, and timesheets.

Experience

0-2 Years

Level

Entry Level

Education

Certificate

Description :

1. Assisted in the preparation and supervision of the program and related activities.
2. Supervised a staff (10 employees).
3. Served as liaison between the Program Director and staff of external units.
4. Recruited participants and ensured opportunities for increased staff capability through the provision of comprehensive staff development programs and workshops.
5. Assisted with the development of various activities such as recruitment, orientations, training, and development workshops.
6. Coordinated logistical arrangements relating to conferences, meetings, and travel for the Program Director.
7. Provided input on the development and/or revision of various documents and/or procedures (guidelines).
8. Gathered and prepared information preparation of annual and monthly reports, budget updates and program stats for program grants.
9. Reviewed and edited documents prepared by the Program Director.

Experience

2-5 Years

Level

Junior

Education

Communications

Description :

1. Provided confidential administrative support to a Dean of Instruction and Workforce Education Services Manager.
2. Utilized independent judgment while collaborating with a wide range of constituents, both internal and external to the Bates Technical College.
   
3. Contacted on behalf of the both the Dean and the Workforce Education Services Department.
4. Respond to a wide variety of questions and people seeking information.
5. Worked on special projects and performed related duties as assigned.
   
6. Participated collaboratively and professionally with students, faculty and staff to promote the general well-being of the department and the college, and collective and individual interest of its staff and student body.
7. Took initiative to troubleshoot and resolves concerns and/or complaints on behalf of the Dean of Instruction.
   

Experience

0-2 Years

Level

Entry Level

Education

Human Resource Management

Description :

1. Maintained specific information and communications in support to the programs including data bases and spreadsheets.
   
2. Included producing various reports, typing letters, routine billing, scheduling meetings, phone calls, processing department mail, answering e-mail, filing, setting up meetings and typing meeting minutes, and other assorted tasks, as required.
3. Prepared and distributed communications, monthly newsletter, announcements, and materials for specific programs and activities.
4. Responded to program questions and resolve problems or concerns.
5. Provided support for the program department to keep up to date records in accordance with agreed upon objectives.
6. Greeted volunteers and access the nature of their visit.
7. Updated and maintained company website.
8. Identified and solved problems while keeping my supervisor informed.

Experience

2-5 Years

Level

Junior

Education

Associate Of Applied Science

Description :

1. Responsible for managing calendars for office staff, scheduling and coordinated meetings, appointments and travel arrangements.
2. Corresponded with vendors and venues for conferences, seminars and events.
3. Created reports and financial data including data entry while maintaining the electronic and hard copy filing system.
4. Prepared and modify documents, correspondence, reports, drafts, and emails.
5. Provided secretarial and administrative support to management and other staff including preparing agendas and conference packets.
6. Assisted and trained Health Departments throughout the state on the EzEMRx billing software program.
7. Learned and trained Health Departments on a new billing program created to save them money and create revenue.

Experience

0-2 Years

Level

Entry Level

Education

Administrative

Description :

1. Answered general questions regarding scholarships, deadlines, advisement questions.
2. Managed classrooms scheduling for entire building and schedule student meeting with Program Director.
3. Responded to student and staff questions.
4. Made small purchase for department and attend bi-weekly staff meetings.
5. Arranged and scheduled bus shuttle for IF&DM students each semester.
6. Co-Coordinated for Student Showcase Event every semester.
7. Scanned copy documents as needed.

Experience

5-7 Years

Level

Executive

Education

Bachelor Of Science

Description :

1. Prepared into format, and edit documentation for Employee Award nomination packages.
2. Worked with members of the Command to collect required information to prepare award nomination packages in accordance with established criteria for each award.
3. Submitted the nomination packages to the Commander and Technical Director for review, approval, and release.
4. Maintained curriculum files and ensure latest approved versions are submitted to Knowledge Management Directorate for uploading to the Navy Knowledge Online (NKO).
5. Performed standard clerical duties such as typing, faxing, photocopying, filing, picking up and distributing mail, travel arrangements, travel order claims, training requests.
6. Processed supply requests for expenditures for the procurement of general office supplies, contract services, and equipment.
7. Developed templates for training manual products and supporting material.

Experience

0-2 Years

Level

Entry Level

Education

Diploma

Description :

1. Greeted and assisted visitors and employers schedule to give interviews for postings; gave information to inquiring clients Posted mail with appropriate postage.
2. Opened and followed procedure for return mail Prepared packets for various presentations given by counselors Filed case documentation (numerically, chronologically, and alphabetically).
3. Used computer to sign-in clients for appropriate case worker, Retrieved Centers voice mail and transcribed verbal messages to text logs.
4. Proofread records and forms, sorted and file records.
5. Addressed envelopes and package by hand or with envelope stuffing machine.
6. Answered telephone, conveyed messages, and ran errands.
7. Stamped, sorted, numbered, and distributed mail.
8. Photocopied documents using photocopier.

Experience

0-2 Years

Level

Entry Level

Education

Diploma