Project Assistant Resume
Objective : Detail-oriented Project Assistant with 5 years of experience in coordinating project activities, managing documentation, and supporting project managers to ensure timely and successful project delivery.
Skills : Project Documentation, Financial Tracking, Cost Management, Time Management
Description :
- Prepared and managed project schedules, ensuring timely completion of tasks and deliverables.
- Created and maintained comprehensive project documentation, including schedules, budgets, and reports.
- Coordinated and processed AIA billings for all projects, ensuring accuracy and compliance.
- Tracked job cost estimates and processed change orders for billing, maintaining financial accuracy.
- Set up and maintained equipment tracking sheets, monitoring lead times and delivery dates.
- Prepared and maintained RFI forms and logs, facilitating effective communication.
- Compiled closeout documents, including Operation & Maintenance Manuals and As-Builts, for project completion.
Experience
2-5 Years
Level
Junior
Education
B.S. in BA
Project Assistant Resume
Summary : Detail-oriented Project Assistant with 10+ years of experience in supporting project management teams. Proven ability to coordinate tasks, manage documentation, and enhance communication across departments to ensure project success.
Skills : Project Coordination, Time Management, Documentation Management, Communication Skills, Budget Tracking
Description :
- Supported two Principal executives, managing schedules and communications to enhance productivity.
- Assisted a team of 5-9 architects on various construction projects, ensuring timely completion.
- Provided overflow support to project teams, meeting tight deadlines and maintaining quality.
- Coordinated online meetings and teleconferences, ensuring all stakeholders were informed.
- Created and proofed comprehensive drawing lists for all project phases, ensuring accuracy.
- Facilitated markups for shop drawing reviews and site inspections, improving project flow.
- Compiled and coordinated drawing sheets and specifications with subcontractors, enhancing collaboration.
Experience
10+ Years
Level
Senior
Education
B.S. in BA
Project Assistant Resume
Summary : Detail-oriented Project Assistant with 10 years of experience in coordinating projects, managing schedules, and supporting teams to achieve objectives efficiently and effectively.
Skills : Project Management Software, Time Management, Communication Skills, Data Entry, Document Management
Description :
- Coordinated project schedules, ensuring timely completion of tasks and adherence to deadlines.
- Served as the main point of contact for project stakeholders, facilitating effective communication.
- Managed procurement processes, including vendor selection and contract negotiations.
- Organized and documented project meetings, preparing agendas and minutes for distribution.
- Tracked project budgets and expenses, providing regular updates to management.
- Assisted in onboarding new team members, providing training on project protocols.
- Maintained project documentation, ensuring compliance with organizational standards.
Experience
10+ Years
Level
Senior
Education
BA in BA
Project Assistant Resume
Objective : Detail-oriented Project Assistant with 5 years of experience in coordinating project activities, managing schedules, and supporting teams to achieve project goals efficiently. Proven ability to enhance productivity and streamline operations.
Skills : Project Coordination, Data Management, Time Management, Communication Skills, Budget Tracking
Description :
- Coordinated travel arrangements for 20 team members, ensuring seamless logistics and personalized itineraries.
- Supported project teams by gathering and analyzing data, preparing equipment for site visits.
- Assisted in creating project submittals, ensuring quality assurance before client delivery.
- Organized task checklists for multiple projects, enabling teams to stay on track and strategize effectively.
- Managed relationships with 10 service providers for supplies, catering, and maintenance services.
- Facilitated the opening of a second office in North Carolina, operational in under 2 months.
- Created meeting agendas, transcribed notes, and cataloged action points for executive management.
Experience
2-5 Years
Level
Junior
Education
BA in BA
Project Assistant Resume
Headline : Detail-oriented Project Assistant with 7 years of experience in coordinating project activities, managing documentation, and fostering stakeholder relationships to ensure project success and efficiency.
Skills : Project Coordination, Documentation Management, Stakeholder Engagement, Time Management, Task Prioritization
Description :
- Participated in pre and post-project meetings to ensure alignment on objectives.
- Coordinated project timelines and deliverables with project managers and stakeholders.
- Developed strong client relationships by understanding project needs and expectations.
- Managed blueprint and specification orders, ensuring timely delivery.
- Created and maintained subcontractor bid lists and invitations to bid.
- Tracked and organized bid responses, distributing packages to relevant subcontractors.
- Communicated addendums and clarifications to all stakeholders as needed.
Experience
5-7 Years
Level
Executive
Education
B.S. in BA
Project Assistant Resume
Summary : Detail-oriented Project Assistant with 10 years of experience in managing project documentation, coordinating schedules, and supporting teams. Proven ability to enhance efficiency and ensure project success through effective communication and organization.
Skills : Microsoft Office, Project Management Software, SharePoint Collaboration, CRM Management
Description :
- Managed project documentation, including purchase orders, contracts, and change orders, ensuring accuracy and compliance.
- Generated and distributed cost codes and field reports to stakeholders, enhancing project visibility.
- Processed payroll for both union and non-union employees, ensuring timely and accurate payments.
- Coordinated shipping and receiving of project materials, maintaining inventory accuracy.
- Maintained and updated the Certificate of Insurance log, ensuring compliance with project requirements.
- Drafted and managed correspondence with subcontractors and vendors, fostering strong relationships.
- Tracked and submitted invoices to Accounts Receivable/Payables, improving financial reporting.
Experience
10+ Years
Level
Senior
Education
BA in BA
Project Assistant Resume
Summary : Detail-oriented Project Assistant with 10 years of experience in managing projects, coordinating teams, and ensuring timely completion of tasks. Proven ability to streamline processes and enhance operational efficiency.
Skills : Project Coordination, Time Management, Data Analysis, Communication Skills, Budget Management
Description :
- Supervised a team of 20 staff, ensuring project goals were met in the absence of the director.
- Managed administrative functions and project timelines to enhance operational efficiency.
- Resolved technical issues related to project management software and tools.
- Coordinated the installation and setup of new project management systems.
- Processed invoices and purchase orders, maintaining budget compliance.
- Prepared and submitted project reports to stakeholders, ensuring transparency.
- Collaborated with various departments to align project objectives with organizational goals.
Experience
10+ Years
Level
Senior
Education
BAM
Project Assistant Resume
Summary : Detail-oriented Project Assistant with 10 years of experience in administrative support, project coordination, and team collaboration. Proven ability to manage multiple tasks efficiently while ensuring project deadlines are met.
Skills : Project Management Software, Data Entry, Scheduling, Communication Skills, Time Management
Description :
- Compiled and organized project data to create comprehensive reports for stakeholders.
- Developed and maintained spreadsheets to track project timelines and deliverables.
- Reviewed project documentation for accuracy and compliance with standards.
- Collaborated with cross-functional teams to resolve discrepancies and improve processes.
- Supported the Project Manager by preparing meeting agendas and minutes.
- Managed daily administrative tasks, ensuring smooth project operations.
- Assisted in onboarding new team members by providing training on project tools.
Experience
7-10 Years
Level
Management
Education
BA-BA
Project Assistant Resume
Headline : Detail-oriented Project Assistant with 7 years of experience in supporting project management, coordinating logistics, and ensuring timely completion of deliverables. Proven ability to enhance team productivity and streamline processes.
Skills : Project Coordination, Stakeholder Engagement, Team Collaboration, Document Management, Time Management
Description :
- Monitored project activities, ensuring alignment with timelines and objectives.
- Developed and maintained project deliverables, enhancing communication with stakeholders.
- Gathered and input data into databases, ensuring accuracy and timely updates.
- Coordinated logistics for meetings, trainings, and project events, optimizing resource allocation.
- Exercised discretion and good judgment while managing confidential corporate documents.
- Conducted research and compiled data for executive presentations, supporting informed decision-making.
- Facilitated team collaboration through effective communication and project tracking.
Experience
5-7 Years
Level
Executive
Education
BAM
Project Assistant Resume
Summary : Detail-oriented Project Assistant with 10 years of experience in supporting project management, coordinating logistics, and ensuring compliance. Proven ability to streamline processes and enhance team productivity through effective communication.
Skills : Microsoft Office, Multitasking, Project Coordination, Data Analysis
Description :
- Provided comprehensive administrative and logistical support to project teams, enhancing project efficiency.
- Conducted audits of personnel to ensure compliance with regulations, improving accountability.
- Reviewed and verified contractor payrolls, ensuring adherence to labor laws and project budgets.
- Coordinated project meetings, transcribing minutes and distributing them to stakeholders for clarity.
- Utilized Microsoft Office and Adobe Acrobat to create and manage project documentation effectively.
- Maintained communication with contractors to ensure timely project completion and issue resolution.
- Managed supply orders and inventory for project needs, optimizing resource allocation.
Experience
7-10 Years
Level
Consultant
Education
BABA
Project Assistant Resume
Objective : Detail-oriented Project Assistant with 5 years of experience in managing project documentation, coordinating schedules, and supporting project teams to ensure timely completion of deliverables.
Skills : Communication Skills, Project Management, Time Management, Data Entry, Budget Tracking
Description :
- Administered documentation for ownership changes, lease amendments, and work authorizations.
- Verified and monitored project funds and expenses, ensuring compliance with budgetary constraints.
- Created and managed invoicing for contractors and reimbursements, improving cash flow.
- Monitored and maintained budget reports, high-risk expense reports, and lease expiration reports.
- Calculated and processed government property tax reimbursements accurately.
- Supported construction managers with project alterations, enhancing project efficiency.
- Prepared comprehensive prospectus packages for Congressional approval, facilitating project funding.
Experience
2-5 Years
Level
Executive
Education
BA in BA
Project Assistant Resume
Objective : Detail-oriented Project Assistant with 5 years of experience in managing project schedules, coordinating meetings, and supporting project documentation. Proven ability to enhance workflow efficiency and facilitate interdepartmental communication.
Skills : Client Relations, Project Coordination, Data Management, Report Preparation, Meeting Facilitation
Description :
- Managed project schedules and deadlines, ensuring timely completion of tasks and effective calendar coordination.
- Prepared and drafted comprehensive reports, memos, and documentation to support project objectives.
- Edited and proofread project materials, ensuring accuracy and compliance with standards.
- Researched and recommended project management tools, successfully integrating them to enhance workflow efficiency.
- Conducted thorough project research, utilizing evidence-based data to support program implementation.
- Developed an interdepartmental database for employee files, improving access to information and workflow efficiency.
- Facilitated interdepartmental training, implementing resources that increased overall productivity.
Experience
2-5 Years
Level
Junior
Education
BA-BA
