Project Manager Assistant Resume Samples

Description :

1. Communicated with upper-level management and leadership on a regular basis resulting in successfully accomplishing ad hoc deliverables critical to business operations.
2. Tracked action items for the T&D staff, drafted meeting minutes and set-up weekly executive governance boards, supervisory, and staff meetings, to include the Under Secretary of Benefits Sync and Staff meetings.
3. Appointed SharePoint manager for the T&D division within OBPI, encompassing the duties of regularly updating and managing over 1750 sensitive artifacts.
4. Restructured and created five corporate MS SharePoint websites to increase business organization functionality resulting in more efficient organization, navigation, and utilization.
5. Effectively managed and scheduled the weekend work rotation for six managers and seven analysts on a quarterly basis, resulting in a reduction of weekend work for OBPI government employees.
6. Developed and enhanced three main process flows leading to clearer understanding of scheduled deployments, User Acceptance Testing (UAT) sessions, and Post Validation Testing activities which are tracked and provided to executive leadership and shared with the VBA and OIT community on a weekly basis.
7. Coordinated with 56 Regional Offices and IT personnel to conduct various UAT and regression testing sessions for multi-million dollar applications used in Production by all field personnel.
   

Experience

0-2 Years

Level

Entry Level

Education

Bachelor Of Science

Description :

1. Prepared and maintained communication with sub-contractors, clients, and architects for new and existing projects, including setting up job folders, project files and prioritization of document flow.
2. Assisted PM's in monitoring tasks during project implementation phase as well as project costing and estimating per schedule of values (SOV).
3. Prepared correspondence, updated financial reports and detailed presentations for client meetings while maintaining project schedules, work breakdown structures (WBS), issue/decision logs and status reports to ensure effective, ongoing communications across all team members.
4. Liaison between the PM's, Superintendents, Architects and clientele in order to ensure favorable relationship interaction and to enhance present and future projects.
5. Processed submittals, submittal logs and transmittals to include various samples, product data & shop drawings per scope of work; set up greensheets, meeting minutes, agenda and meeting packages in correspondence with each project using Timberline project management software.
6. Maintained project timelines, milestones, distribution lists, and budget reports; designed reports, charts and graphs for senior management to provide ongoing, at-a-glance summaries of project status and application prototype performance.
7. Negotiated, analyzed and prepared AIA subcontracts, purchase order agreements, change orders, RFI's, certificates of insurance, liability and waivers, and cost control budgets.

Experience

5-7 Years

Level

Executive

Education

Management

Description :

1. Interacted with customers, provided information in answer to inquiries about accounts and services.
2. Took service inquiry calls from customers and dispatching the suitable customer service associate to address questions.
3. Investigated and corrected errors, following any company and customer records.
4. Interviewed customers to acquire information and explain available services.
5. Coordinated customers' service requirements with other appropriate departments as necessary to ensure effective customer service.
6. Monitors progress of job orders throughout production, conferred with establishment personnel ordered supplies, contracts services with outside vendors, alters production schedule.
7. Monitored progress of job order throughout production.
8. Conferred with establishment personnel, ordered supplies, contracted service with outside vendors, altered production schedule and job order to expedite timely pressing of job in accordance with customer's requirements and company standards.

Experience

7-10 Years

Level

Management

Education

Bachelor Of Science

Description :

1. Developed and initiated a new business plan changing the direction of the company from building modular homes to constructing homes at the site.
2. Recruited and supervised a team of sub-contractors which reduced turn around time and allowed greater flexibility in the preparation of floor plans to comply with the town's requirements.
3. Prepared building permit applications and obtained all documents such as surveys, plans, title searches, variance searches, building department records and insurance.
4. Designed a system to monitor the progress of building permit applications and ensured all town objections were resolved.
5. Created floor plans according to the zoning requirements and neighborhood profile.
6. Represented the company at all legal hearings for violations and variances for permit applications.
7. Managed all stages of each project such as: procurement, financing, drawing plans and construction.
8. Coordinated construction among more than 30 sub-contractors, employees, architects and engineers.

Experience

2-5 Years

Level

Junior

Education

BA In Economics

Description :

1. Provide high-level support to a team of Project Managers in the construction industry on multiple projects.
2. Performing a variety of administrative functions, such as, creating contracts for subcontractors, create purchase orders, create change orders, review billings and invoices for accuracy, analyze waivers for accuracy and several additional functions.
3. Participate in project management meetings to ensure the accuracy of work being performed and update processes and procedures.
4. Responsible for the on-site safety program, ensuring all superintendents have the proper safety equipment and required materials posted.
5. Input project budgets and run job costing reports frequently for project managers and executive management.
6. Ensure all paperwork is returned from subcontractors promptly and complete.
7. Gather billings from subcontractors monthly and prepare owner billings monthly on multiple projects.
8. Setup new projects and closeout projects when they are complete.

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Obtained building plansfrom multiple companiesfor approval including developing workingrelationshipswith Civil and SoilsEngineers.
2. Built a strong workingrelationship with multiple city and county municipali ties to get plansand permitsapproved and resolve issues.
3. Worked closely with multiple project managersand executives to maintain a pressingbuilding scheduled.
4. Hired asa temporaryassistant, ultimately hired on permanentlyand promoted to Assistant in Project Management.
5. Developed ideasfor streamlining the permitting processaswell asdeveloping and implementing relationshipswith city and county municipali ties.
6. Earned reputation asa valuable and cooperative coworker effectively resolving conflicts and assistingnew managersand other staff to become familiar with policy and operations.
7. Prioritized work schedulesand delegated assignments.
8. Worked for the COOmanagingschedules, meetings, organization and travel aswell as takingdictation at meetings.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Logistic Support and Waste Specialist Program Support for staff members on a BP Restoration Team.
2. Analyze, interpret, and write reports of research findings; Enter data or Information into a terminal and PC, Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
3. Preparation of project reports, proposals and other correspondence Maintain filing system-Filing and filing re-organization/maintenance.
4. Assist in entering subcontractor invoices, Time sheet processing, Invoicing and AR follow-ups.
5. Work with other departments to facilitate project implementations.
6. Responsible for all aspects of overall management of office related functions.
7. Maintain all local personnel files, training schedules, and continuing education.
8. Responsible for the upkeep of company owned equipment.

Experience

2-5 Years

Level

Junior

Education

Diploma

Description :

1. Actively participated in planning and coordinating general construction projects; provided hands-on assistance to Project Managers.
2. Interacted extensively with sub-contractors and vendors throughout project lifecycle.
3. Ensured adherence to insurance certificate compliance.
4. Delivered comprehensive training regarding software program operations.
5. Developing tools utilized were Microsoft DOS Basic, Microsoft Visual Basic 3, 4, 5 and 6.
6. Designed and developed several business-critical software programs that substantially streamlined operations, including payments, subcontracts, purchase/change orders, fuel reports, bid estimating, and payroll deduction applications.
7. Played key role in integrating technology throughout operations; efforts enhanced overall bidding processes, which aided in securing construction projects.

Experience

7-10 Years

Level

Management

Education

Associate's In Business

Description :

1. Accountable for generating owner contracts & change orders, subcontracts, purchase orders and change orders.
2. Prepare project submittals and project closeout documents.
3. Assist estimator on bid day and with I.T.B., and various other estimating functions i.e., call for pricing, building permit fees, etc.
4. Schedule temporary labor services and utilities as required.
5. Setup new accounts, verified invoices against purchase orders, verified subcontractors pay apps for accuracy, generate owner application for payments, typed proposals and bid documents, Maintain positive office communication between suppliers, architects, owners, subcontractors, and superintendents.
6. Assist with various other administrative functions as needed, etc.
7. Run company errands (Pre Bids, Bids, permits etc.) as required and provided Notary Public services as needed.

Experience

7-10 Years

Level

Management

Education

Psychology

Description :

1. Assist project manager in scheduling daily meetings with each project team to discuss updates, progress, issues, risks and overall project status.
2. Prepare meeting agendas and meeting minutes to be distributed to the team.
3. Assist project manager in updating/managing project plans in Microsoft Project to keep them within the project hours and budget dollars.
4. Run project status reports in Clarity to review and submit for bi-weekly leadership review.
5. Review current period timesheets in Clarity to ensure appropriate resource allocations.
6. Manage important documents, issues' lists and deliverables in each project team room in Sharepoint.
7. Review vendor invoices to be paid by HCA and route them for approval and payment.
8. Maintain miscellaneous spreadsheets/reports in Microsoft Excel to help monitor status of all project tasks.

Experience

5-7 Years

Level

Executive

Education

Business Administration

Description :

1. Prepare Safety/Hazcom books and MSDS for site-specific projects for the field.
2. Managed a Drawing Log for each project to keep accurate control on all the Drawings and new revisions coming in which also included ordering and updating for the field.
3. Reviewed incoming expense reports before being authorized.
4. Managed the Employee Training Log with current certifications and classes employees have taken.
5. Coordinated the classes for the employees at the HASC and worked with DISA on coordinating alcohol/background checks for site-specific projects.
6. Prepared Superintendent Binders for the field which included: timesheets, JSA worksheets, expense reports, counseling/incident reports, and equipment inspection sheets.
7. Processed submittals when they were returned and communicated with a field on updates and sent out concrete cards.

Experience

7-10 Years

Level

Consultant

Education

Bachelor Of Science

Description :

1. Analyzed Business requirements and created System requirements to effect compliance.
2. Determined technical feasibility of System modifications, made recommendations, developed Statement of Work, RFPs, and managed Requirements Gathering Process.
3. Coordinated changes with Interfacing systems, created architecture diagrams/flowcharts, Change Control documentation, conducted reviews, assigned tasks, monitored end-to-end Test Cycles, data conversions and migrations to ensure accuracy and user acceptance.
4. Successfully managed diverse staff of 12 Developers.
5. Created System Specifications, set and monitored timelines, assigned tasks, conducted reviews, walkthroughs and Requirements Definition workshops (JAD).
6. Assisted with System Test output verification, and system implementation.
7. Provided Technical expertise and created training guides for use by Software Programmers which substantially increased accuracy.
8. Identified, analyzed, reported and resolved application software anomalies of Verizon's complex Carrier Access Billing System.

Experience

10+ Years

Level

Senior

Education

Diploma

Description :

1. Received incoming calls and handled customers' orders, services, and complaints.
   
2. Responsible for the marketing and managerial campaign.
3. Traveled within the cities of Colombia to participate in working groups and demonstrations of our services and to provide customers and team with the preparation of the working safety and rules.
4. Tower Records Las Vegas, NV 1998(summer job) Customer Relations Supervisor Extensive customer service experience and satisfaction very focused and experienced in the negotiation of the price and dealing within the store.
5. Maintained the organization, inventory, orders, and supplies of the music records CD.
6. Assisted General Manager with clerical duties and customer requests.
7. Maintained and organize the store, and kept a good working environment team.

Experience

10+ Years

Level

Senior

Education

Business Administration

Description :

1. Provides support to establish the schedule and scope of work for projects.
2. Coordinates and conducts assigned on-site walkthroughs to develop scope of work and determine the accuracy of proposals submitted by consultants and contractors.
3. Conducts onsite visits for inspection, project quality control and punch list walkthroughs.
4. Ensures that completed project work meets the required obligations under contract.
5. Processes pay estimates, purchase requisitions, WBS funding set-up, and other projects tasks using SAP, the City's accounting system.
6. Maintains good working relationships with client and contractor representatives.
7. Assists with the management of design and construction projects for repair, rehabilitation or alteration, including emergencies, of fire and police stations, libraries, multi-service and community centers, recycling centers, office buildings, maintenance facilities, etc.

Experience

2-5 Years

Level

Junior

Education

Diploma In Standard

Description :

1. Conduct daily /weekly meetings with the CSDC Sub contractor's principles to ensure that all requirements, as defined in the SOW, are met.
   
2. Communicate new requirements, concerns and issues to Construction Social Development Community Project Manager for resolution.
3. Provide Accountability and Operational reports.
4. Provide operational direction to Construction Social Development Community Sub contractors Principles in the area of operation.
5. Coordinate with Sub contractor's elements for engineers scheduling and travel.
6. Ensure that necessary engineer's and other assigned employees health, morale and welfare requirements are met while they are deployed to other provinces for supervisions.
7. Coordinate for in-country travel of engineers and other assigned employees support personnel.

Experience

7-10 Years

Level

Management

Education

Bachelor's In Law

Description :

1. Assist in the management of all aspects of operations of rigging and heavy-haul trucking company.
2. Dispatching employees, truck drivers, and outside vendors per project requirements.
   
3. Ensuring the project schedule aligns with customer goals for proper labor utilization.
4. Calculating and ordering all hauling permits for logistic needs.
5. Tracking project cost vs project budget to analyze profit margins, including monitoring all company credit cards.
6. Tracking vehicle maintenance and fuel usage for all company vehicles.
7. Write and distribute custom processes and procedures and implement all safety procedures.

Experience

5-7 Years

Level

Management

Education

Associates Of Arts

Description :

1. Entered data off sites surveys and structured cabling work orders on to a created spreadsheet.
2. Made calls to assigned Subcontractors and Technicians that are on sites for progress.
3. Vendor request orders, process purchase orders for materials that are being used on the project.
4. Processed work orders for subcontractors in WennSoft accounting system.
5. Issued Technicians work orders to their assigned sites.
6. Followed up with the project coordinator on these sites for that day.
7. Generated an Excel spreadsheet report on completed sites which has structured cabling network.
8. Filed all correspondents in folders match all invoices from the subcontractors.

Experience

10+ Years

Level

Senior

Education

General Studies

Description :

1. Leads project team to ensure customer satisfaction and developing customer relationship.
2. Ensuring H&S rules are well understood and strictly applied during work execution.
3. Submit RFI's for the Owner in case of any detail in project plans or specs that need more clarification.
4. Follow up submittals and materials purchase for the project maintaining the schedule progress.
5. Preparing & applying an accelerated schedule to achieve early finish in order to overcome project's delay.
6. Attending weekly OAC meetings discussing the 2 week look ahead schedules.
7. Preparing pay applications and proposed quotations for change events that may arise at the project.

Experience

7-10 Years

Level

Consultant

Education

B.S. In Civil Engineering

Description :

1. Answer phone calls and direct calls to appropriate parties or take messages.
2. Open, sort, and distribute incoming correspondence, including faxes and email.
3. File and retrieve documents, records, and reports.
4. Provide users with technical support for computer problems.
5. Compile, transcribe, and distribute minutes of meetings.
6. Learn to operate new office technologies as they are developed and implemented.
7. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
8. Greet visitors and determine whether they should be given access to specific individuals.

Experience

7-10 Years

Level

Management

Education

B.S. In Management

Description :

1. Assist Project Manager with the development of draft contracts and subcontracts.
2. Responsible for developing the Work Breakdown Structure (WBS).
3. Assist Project Manager to review contractual obligations/scope of work.
4. Responsible for gathering appropriate supporting documentation.
5. Assist Project Manager with obtaining executed agreement.
6. Responsible for drafting the Project Execution Plan (PEP).
7. Responsible for verifying that all the business development records are confidentially secured.

Experience

7-10 Years

Level

Management

Education

Bachelor Of Science