Property Administrator Resume Samples

Description :

1. Managed tenant inquiries and resolved issues for multiple commercial properties, enhancing tenant satisfaction.
2. Oversaw timely rent collections, late fee assessments, and prepared eviction notices when necessary.
3. Processed vendor invoices and contracts using Avidxchange and Procure to Pay systems.
4. Coordinated maintenance requests and monitored service completion to ensure property standards were met.
5. Recorded and tracked daily maintenance activities, ensuring compliance with safety regulations.
6. Maintained accurate records of tenant communications and payment histories in MRI and Yardi systems.
7. Assisted Property Manager in conducting regular property inspections and reported findings for improvement.

Experience

5-7 Years

Level

Executive

Education

B.S. in BA

Description :

1. Maintained accurate maintenance records, ensuring all cyclical tasks were completed on schedule.
2. Oversaw vendor performance and service quality, ensuring compliance with contractual obligations.
3. Resolved tenant maintenance issues promptly, escalating urgent matters to the Property Manager.
4. Implemented process improvements to enhance overall client satisfaction and operational efficiency.
5. Served as the primary point of contact for accounts payable, ensuring timely processing of invoices.
6. Distributed rent statements in accordance with the accounting calendar to facilitate timely payments.
7. Supported the Manager in preparing annual reconciliation and escrow letters for tenants.

Experience

2-5 Years

Level

Junior

Education

B.S.B.A.

Description :

1. Verified lease abstracts for accuracy, ensuring precise budgeting for construction projects.
2. Negotiated vendor contracts to meet client requirements and enhance service delivery.
3. Maintained comprehensive tenant records, tracking lease dates and billing details for accurate reporting.
4. Compiled and organized tenant files, ensuring all documentation reflects current leasing agreements.
5. Managed original lease documentation for efficient tenant inquiry resolution.
6. Assisted with tenant billing setups, including base rent and operational expenses, to streamline invoicing.
7. Resolved tenant receivables discrepancies, ensuring accurate billing and prompt corrections.

Experience

10+ Years

Level

Management

Education

B.S. in BA

Description :

1. Coordinated bid proposals, service contracts, and invoice approvals to optimize vendor relationships.
2. Supported the bidding process, ensuring compliance with company policies and best practices.
3. Managed lease administration, facilitating tenant communication and insurance information updates.
4. Tracked contracts and insurance certificates, maintaining a proactive follow-up system for renewals.
5. Oversaw the property maintenance work order system, providing monthly reports to management on status and completion.
6. Managed service calls and property inspections, collaborating with vendors to ensure timely repairs and compliance.
7. Provided technical support and problem resolution to fellow property administrators, enhancing team effectiveness.

Experience

10+ Years

Level

Consultant

Education

B.S.B.A.

Description :

1. Ensured timely payment of invoices and addressed any discrepancies with vendors.
2. Collected rent and minimized accounts receivable balances, enhancing cash flow.
3. Provided comprehensive lease administration services, maintaining accurate lease files and abstracts.
4. Maintained an organized database of Certificates of Insurance for vendors and contractors.
5. Generated property service agreements in collaboration with the Property Manager.
6. Completed financial reporting tasks to meet client requirements effectively.
7. Assisted in preparing annual business plans and budgets, ensuring alignment with property goals.

Experience

2-5 Years

Level

Junior

Education

B.S. in BA

Description :

1. Acted as the primary liaison between residential tenants and vendors, ensuring effective communication and service delivery.
2. Managed emergency property management phone lines and oversaw front desk operations for tenant inquiries.
3. Generated and approved work orders in the building link system, coordinating with staff and contractors for timely resolution.
4. Requested proposals and quotes from vendors post-service completion to ensure cost-effectiveness.
5. Created weekly reports on open work orders for the Property Manager, enhancing transparency and accountability.
6. Scheduled pre-vacancy inspections, notifying management of tenant move-outs for efficient turnover.
7. Analyzed and ensured proper completion of tenant lease renewals, maintaining compliance with regulations.

Experience

10+ Years

Level

Consultant

Education

B.S. in Bus. Admin.

Description :

1. Oversee daily property operations, ensuring compliance with policies and regulations.
2. Act as primary liaison for tenants, addressing inquiries and resolving issues promptly.
3. Manage lease agreements and renewals, ensuring accuracy and compliance.
4. Conduct regular property inspections to maintain high standards of upkeep and safety.
5. Assist in budget preparation and financial reporting for property management.
6. Coordinate maintenance and repair activities to enhance tenant satisfaction.
7. Maintain accurate records of property transactions and tenant communications.

Experience

2-5 Years

Level

Junior

Education

B.S. in Bus. Admin.

Description :

1. Executed budget formulation and oversight, providing critical analysis of financial data to inform decision-making.
2. Collaborated on contractor proposals, budgets, and financial assessments to optimize resource allocation.
3. Managed project scopes from minor renovations to large-scale office buildouts, ensuring timely completion.
4. Developed and maintained strong relationships with facility managers and subcontractors for seamless project execution.
5. Analyzed and forecasted financial reports, identifying potential issues and implementing solutions to mitigate risks.
6. Coordinated compliance with federal and local regulations for all construction and renovation projects.
7. Streamlined reporting processes that improved the accuracy and efficiency of budget-related documentation.

Experience

10+ Years

Level

Consultant

Education

B.S. in BA

Description :

1. Assisted the General Manager in managing a mixed-use development of 380,000 sq. ft. of office space and 70,000 sq. ft. of retail.
2. Supervised building staff, including security personnel and maintenance engineers, ensuring high operational standards.
3. Facilitated tenant and vendor support in scheduling maintenance and communicating building procedures.
4. Managed communication channels, routing inquiries from tenants and vendors to appropriate contacts.
5. Provided exemplary customer service by maintaining comprehensive tenant contact lists and manuals.
6. Supported administrative tasks by producing and distributing various property-related documents and reports.
7. Maintained organized filing systems for leases, tenant records, and vendor contracts.

Experience

2-5 Years

Level

Junior

Education

B.S. in BA

Description :

1. Abstracted and audited lease documents, ensuring accurate data maintenance in property management systems.
2. Conducted year-end audits for Common Area Maintenance, Insurance, and Real Estate Tax reconciliations.
3. Reviewed client invoices against lease agreements to ensure compliance and accuracy.
4. Promptly addressed tenant maintenance and service requests, enhancing tenant satisfaction.
5. Processed certificates of insurance, ensuring compliance with tenant and vendor requirements.
6. Established task priorities and created schedules to meet portfolio objectives efficiently.
7. Reviewed and approved expenditures in accordance with established authority levels.

Experience

7-10 Years

Level

Senior

Education

B.S. in BA