Purchasing Clerk Resume Samples

Description :

1. Prepare food and beverage purchase orders for banquet events as outlined on the BEO.
2. Attend daily Menu Meeting and communicate with the Executive Chef or Chef on duty, restaurant outlets and cafeteria.
3. Oversee the operation of the beverage storeroom, ensure inventory meets Hilton beverage standards, review and fill department requisitions, process invoices on a daily basis, work with vendors to ensure timeliness of delivery and products readily available when needed.
4. Oversee the operation of the food storeroom to ensure proper food rotation, dated and freshness, cleanliness of the area and practice food and beverage sanitation principles.
5. Update master inventory sheets and department's requisition, conduct month-end inventory for food and beverage storerooms.
6. Ensure all deliveries are to hotel specifications in accordance with receiving records, purchase orders, and pricing including non-food items and deliver to departments.
7. Meet with vendors to help bring in different products to improve cost efficiency.
8. Maintain file and record management of invoices, requisitions and purchase orders and follow up with Finance to ensure accurate financial reporting data.

Experience

5-7 Years

Level

Executive

Education

Logistics

Description :

1. Ensured the purchasing functions of company products were completed within established timelines to meet optimal freight rates and time in transit Responsible for establishing and maintaining positive relationships with vendors as they relate to day-to-day purchasing and operational activities.
2. Serve as a strong and continuing member to the company's supply chain efforts.
3. Efficiently worked with internal and external contacts to resolve product availability and order issues in a timely fashion.
4. Maintained daily purchasing activities related to setups e.g.
5. Blanket POs, sourcing rules, ASL's, templates, etc., maintenance, creation, and process testing (as needed).
6. Worked with procurement management and supervisors to ensure effective and efficient completion of procurement activities in an ethical and productive manner.
7. Prepared and edited purchase orders and transmitted to vendors via EDI, phone, fax, web, other as well as follow-up to ensure that purchasing activities have been completed.
8. Reported any errors and discrepancies as well as managed backorder dates, re-orders, and return processes of orders and products.

Experience

0-2 Years

Level

Entry Level

Education

Masters In Accounting

Description :

1. Controlled an annual budget in access of $1,500,000 at a plastic manufacturing plant.
2. Purchased supplies to keep the plant running including but not limited to plastic pellets, boxes, maintenance supplies, production supplies, cleaning supplies, and office supplies.
3. Conducted wide spread inventory of the raw materials, boxes, etc once a month.
4. Determined if inventory quantities are sufficient for needs, ordering more materials daily.
5. Worked closely with vendors contracted by our corporate office.
6. Located suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
7. Compared prices, specifications, and delivery dates in order to determine the best bid among potential suppliers Prepared purchase orders and sent copies to suppliers and to departments originating requests.
8. Contacted suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

Experience

2-5 Years

Level

Junior

Education

High School Diploma

Description :

1. Provided value-added purchasing and operational support to general office of a mid-size manufacturer of metal springs and stampings.
2. Achieved ISO/TS 16949:2002 Internal Quality Auditor certification and performed bi-annual internal audits to adhere to ISO standards.
3. Initiated competitive-bidding process for purchase orders, resulting in an average 25% cost savings.
4. Administered economic order quantities and blanket order for 30% cost savings, attaining optimal inventory maintenance.
5. Expedited average 25 purchase orders weekly and tracked all incoming shipments to satisfy demanding customer schedules and production needs.
6. Reconciled 200 purchase orders with invoices for customer payments on a weekly basis, exceeding all accounts payable deadlines.
7. Created electronic computerized process for tracking and reporting orders, resulting in 25% time reduction and real-time data for all four departments.
8. Skilled at using ASTMA manuals to determine product specifications.

Experience

2-5 Years

Level

Junior

Education

Bachelor Of Arts

Description :

1. Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services.
2. Interview vendors and visit suppliers' plants and distribution centers to examine and learn about products, services, and prices.
3. Monitor and follow applicable laws and regulations.
4. Attend meetings, trade shows, conferences, conventions, and seminars to network with people in other purchasing departments.
5. Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.
6. Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
7. Maintain and review computerized or manual records of items purchased, costs, deliveries, product performance, and inventories.
8. Analyze price proposals, financial reports, and other data and information to determine reasonable prices.

Experience

10+ Years

Level

Senior

Education

Special Education

Description :

1. Coordinated team that created a purchasing procedure to ensure consistency of all purchases and reinforce the accountability of approving managers for their departments' budgets.
2. Standardized a list of approved products that departments can choose from to purchase.
3. Since its implementation 3 months ago this new procedure has created results of a 25% reduction in overall expenses throughout all departments.
4. Coordinator of clinical value analysis team that is in charge of evaluating new products and deciding whether product will make it to trials or be rejected.
5. Determine best suppliers based on various factors including price, availability, and quality.
6. Negotiate contract terms with supplier such as pricing, shipping, payment, etc.
7. Track the status of orders, contracts, and purchasing agreements.
8. Monitor that construction projects stay within budget.

Experience

2-5 Years

Level

Junior

Education

Business Administration

Description :

1. Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
2. Forwards available inventory items by verifying stock; scheduling delivery.
3. Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
4. Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
5. Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
6. Authorizes payment for purchases by forwarding receiving documentation.
7. Keeps information accessible by sorting and filing documents.
8. Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.

Experience

2-5 Years

Level

Junior

Education

High School Diploma

Description :

1. Review submitted requisitions to verify that appropriate approvals and authorizations have been obtained prior to entering the purchasing process.
2. Collect any compiled information (bids, specs, ect) for review.
3. Confers with vendors to obtain product or service quotes/bids and/or product specifications.
4. Identify the best source to obtain needed materials based on price, availability and company needs.
5. Determine using purchasing history as well as new research to key vendors to contact request bids and quotes from.
6. Prepare and process purchase orders and verify pro forma invoices and order confirmations for accuracy.
7. Maintain database of historical purchasing data for companywide purchases.
8. Ensure that processed orders are filed for reference once the order is satisfactorily complete.

Experience

2-5 Years

Level

Executive

Education

B.S. In Animal Science

Description :

1. Professional buyer, experience in purchasing and sourcing wide variety of products.
2. Acquire new vendors, set up accounts, negotiate terms and maintain vendor relationship.
3. Maintained close working relationships with vendors to problem-solve and improve service.
4. Obtained best prices/goods and raw materials- Negotiated best price with the supplier.
5. Negotiated with each supplier regarding prices, delivery date, and quantity available.
6. Review purchase requisitions, drawings and specs; send RFQ based on materials needs, shop capabilities; negotiate goods and/or services that create the best value based on price, deliverability and quality.
7. Review MRP system to calculate current inventory levels and place orders accordingly.
8. Balance credit card statements monthly for all purchased parts.

Experience

7-10 Years

Level

Consultant

Education

Diploma

Description :

1. Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
2. Respond to customer and supplier inquiries about order status, changes, or cancellations.
3. Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
4. Prepare, maintain, and review purchasing files, reports and price lists.
5. Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
6. Track the status of requisitions, contracts, and orders.
7. Calculate costs of orders, and charge or forward invoices to appropriate accounts.
8. Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications.

Experience

2-5 Years

Level

Executive

Education

Diploma

Description :

1. Performed basic accounting and bookkeeping associated with procurement and department funds in support of Production Department accounting staff.
2. Monitored budgets for expenditure appropriateness and sufficient funds.
3. Served as principle resource for the City of Douglas procurement policies and procedures.
4. Assisted staff by coordinating comprehensive departmental purchasing activities.
5. Served as primary point of contact and liaison with vendors for orders, bids, and specifications, tracking; maintained documentation and performed other related transactions.
6. Coordinated approval process for major purchases (> $10,000) in conjunction with the Department Administrator.
7. Performed accounts receivable and payable tasks; audited travel and hosting.

Experience

10+ Years

Level

Senior

Education

Logistics

Description :

1. Data entry of purchase orders, vendor information and requisitions.
2. Generated purchase orders, filed purchase order copies and distributed appropriate paper work to various departments.
3. Prepared purchase orders by verifying specifications and price; obtained recommendations from suppliers for substitute items; obtained approval from requisitioning department.
4. Applied appropriate budget codes in database.
5. Billed vendors for services and corresponded with vendors regarding payment status.
6. Obtained purchased items by forwarding orders to suppliers; monitoring and expediting orders.
7. Maintained supply inventory and distributed ordered supplies to all departments.
8. Organized and maintained documentation so that it could be easily accessed.

Experience

10+ Years

Level

Senior

Education

Psychology