A Records Management Assistant assists in the records management and staff in managing office records. A well-written Records Management Assistant Resume mentions the following duties and responsibilities – providing assistance to the administration in managing and maintaining records, compiling and organising reports, records, and documents; processing ad indexing records, keeping records in a safe and secure manner, ensuring access to records with permission to authorised personnel; presenting records to the concerned personnel for viewing and processing; and coordinating with other departments in maintaining and managing records, and reports; and ensuring compliance of corporate procedures and guidelines.
Hiring employers prefer to hire those possessing the following skills – attention to detail, organisation skills, teamwork, computer competencies, knowledge of archival procedures, good knowledge of MS Office, and office equipment, excellent organisational skills, and a good command over both verbal and written English language and sharp attention skills. Eligible candidates for the post normally hold a high school diploma or GED accompanied by a strong focus on typing and office procedures.
Objective : Dedicated Records Management Assistant with 2 years of experience in organizing and maintaining both digital and physical records. Proficient in implementing filing systems, ensuring compliance with departmental standards, and supporting archival processes. Committed to enhancing organizational efficiency through meticulous record-keeping and attention to detail.
Skills : Records Organization, Database Management, File Organization, Document Control
Description :
Identified and evaluated project closeout records, ensuring compliance with university standards.
Processed self-assigned records for closeout, adhering to established checklists.
Documented activities in the VCUeRA database, maintaining accurate records.
Minimized financial and compliance risks through diligent record management.
Collaborated with the Post Award Manager on complex closeout records.
Reviewed reports and initiated necessary corrections, ensuring accuracy.
Experience
0-2 Years
Level
Entry Level
Education
AAS in HIM
Records Management Specialist Resume
Objective : As a Records Management Specialist with two years of experience, I excel in the systematic organization and maintenance of both digital and physical records. My expertise includes developing efficient filing systems, ensuring compliance with industry regulations, and enhancing data retrieval processes. I am passionate about facilitating streamlined operations through effective records management.
Skills : Document Management, Data Analysis, Information Governance, Records Retention Policies, Metadata Management
Description :
Provided expert guidance on classification and filing requirements for electronic and paper documents.
Trained records custodians on compliance with records management best practices.
Interpreted and enforced compliance with relevant records management regulations.
Conducted compliance reviews and implemented corrective actions for record-keeping discrepancies.
Performed Staff Assistance Visits to assess and improve record programs.
Facilitated training sessions for new records management personnel.
Managed file retrieval processes when additional documentation was needed.
Experience
0-2 Years
Level
Junior
Education
AAS in RM
Records Management Assistant Resume
Headline : Results-focused Records Management Assistant with over 7 years of experience in optimizing record-keeping systems, both digital and physical. Skilled in compliance audits, data retrieval enhancements, and efficient filing practices, I am dedicated to improving organizational workflows. My attention to detail and proactive approach have consistently contributed to streamlined operations and effective archival management.
Skills : System Maintenance, Data Security, Workflow Optimization, Project Management, Training And Support, Report Generation
Description :
Utilized Image Right Software for efficient document scanning and distribution.
Managed records and updated systems for offsite storage, ensuring compliance with retention policies.
Retrieved documents for internal clients, enhancing service delivery.
Conducted quality control checks on scanned documents for accuracy.
Responded to email requests promptly, ensuring client satisfaction.
Maintained high standards of quality assurance for all scanned work.
Coordinated the transfer of client files to other branches during liquidation processes, ensuring proper documentation.
Experience
5-7 Years
Level
Senior
Education
AAS-HIM
Document Management Assistant Resume
Objective : Results-oriented Document Management Assistant with 5 years of experience in streamlining record-keeping processes for both digital and physical documents. Adept at developing and implementing filing systems, ensuring compliance with regulations, and enhancing data accessibility. Passionate about optimizing workflows and improving organizational efficiency through effective document management.
Skills : Attention To Detail, Time Management, Archiving, Record Retention, Information Retrieval, Confidentiality
Description :
Managed the organization's records effectively, ensuring proper categorization and storage.
Handled and maintained digital and physical records in compliance with established standards.
Developed and implemented efficient records management strategies to enhance retrieval processes.
Ensured the integrity of records across various media, including paper and electronic formats.
Coordinated with departments to facilitate report analysis and improve records management practices.
Stored, arranged, indexed, and classified records for easy access and compliance.
Monitored records management activities to meet legal and administrative requirements.
Experience
2-5 Years
Level
Management
Education
AAS-HIM
Records Management Assistant Resume
Summary : Accomplished Records Management Assistant with a decade of experience in managing and optimizing both digital and physical records. Expertise in developing and implementing effective filing systems, ensuring compliance with legal standards, and facilitating seamless data retrieval. Passionate about enhancing operational efficiency through meticulous record-keeping and innovative archival practices.
Skills : Enterprise Resource Planning, Process Improvement, Medical Record Management Software, Icd-10 Coding Proficiency, Current Procedural Terminology, Paperless Systems
Description :
Managed the check-in process for all NCIS files, ensuring accurate record-keeping and accountability.
Reviewed and verified case file materials for compliance with retention policies and assisted in transferring files to the National Archives.
Analyzed closed case files exceeding retention periods and coordinated their disposal in accordance with organizational guidelines.
Executed high-volume scanning of closed case files, achieving an average of 2,500 pages per hour.
Performed quality assurance on scanned documents, ensuring accuracy at a rate of 400 pages per hour.
Completed disclosure accounting forms as required, maintaining compliance with legal standards.
Prepared and confirmed case file receipts from NCIS field offices for entry into the TRIM database.
Experience
10+ Years
Level
Executive
Education
A.A.S.
Records Management Technician Resume
Headline : Accomplished Records Management Technician with over 7 years of experience in managing and optimizing both digital and physical records systems. Expertise in developing filing protocols, ensuring regulatory compliance, and enhancing data accessibility. Driven to improve organizational efficiency through meticulous record-keeping and innovative systems management.
Skills : Scanning Documents, Compliance Knowledge, Electronic Records, Filing Systems
Description :
Digitalized personnel folders through efficient scanning processes.
Organize and maintain physical and electronic records for easy retrieval.
Processed personnel actions and scheduled appointments, enhancing operational workflow.
Ensure compliance with records management policies and procedures.
Planned and coordinated the implementation of the school’s records management system.
Updated databases to ensure accurate tracking of records and cases.
Implemented effective filing systems to enhance document retrieval and compliance.
Experience
5-7 Years
Level
Consultant
Education
AAS
Records Management Assistant Resume
Objective : Enthusiastic Records Management Assistant with 2 years of hands-on experience in the efficient organization and management of digital and physical records. Skilled in creating filing systems that ensure compliance and optimize retrieval processes. Dedicated to supporting seamless operations through precise record-keeping and a proactive approach to organizational tasks.
Skills : Data Management, Record Management Systems, Training Skills, Quality Assurance, Research Skills, Team Collaboration
Description :
Assisted in the digitization and organization of Navy documents, improving data management efficiency.
Created comprehensive indices in Microsoft Excel and updated records in the NIRIS Navy database, ensuring accuracy and quality control.
Maintained filing systems in compliance with Navy standards, facilitating easy access to records.
Expertly utilized Microsoft Office Suite, including Outlook, Excel, and Word, for daily operations.
Trained new staff on InfoTRAX software, enhancing the team's overall competency in records management.
Accessed and retrieved records efficiently, providing necessary materials to users in a timely manner.
Coordinated the transfer of physical documents to the Federal Records Center, ensuring proper archival processes were followed.
Experience
0-2 Years
Level
Fresher
Education
AAS-HIM
Records Maintenance Assistant Resume
Objective : With over 5 years of experience in records maintenance, I specialize in the organization and preservation of both digital and physical records. My expertise includes developing efficient filing systems, ensuring compliance with regulations, and enhancing data retrieval processes. I am dedicated to improving operational efficiency through meticulous record-keeping and a proactive approach.
Skills : Records Verification, Data Entry, Scanning And Imaging, Data Migration, Regulatory Compliance, Client Interaction
Description :
Facilitated the retrieval of requested documents in compliance with FERPA, ensuring timely access for various departments.
Conducted audits for compliance with university regulations, identifying and rectifying violations.
Updated records for individuals previously misidentified, improving data accuracy for archival purposes.
Identified and processed deceased files for secure archival, maintaining integrity within the records system.
Utilized software such as Ellucian Advance, OnBase, and Microsoft Office to manage records efficiently.
Provided administrative support, performing clerical duties and managing special projects as assigned.
Represented the hospice division professionally, ensuring effective communication and documentation.
Experience
2-5 Years
Level
Senior
Education
AAS
Records Management Assistant Resume
Objective : A proactive Records Management Assistant with two years of experience in the meticulous organization and maintenance of digital and physical records. Skilled in developing and implementing efficient filing systems and ensuring compliance with regulatory standards. Eager to contribute to enhanced operational efficiency through effective record-keeping and innovative management strategies.
Skills : Records Analysis And Administration, Regulatory Compliance And Documentation, Conflict Resolution And Communication, Problem Solving, Communication Skills, Technical Proficiency
Description :
Facilitated the transfer and retrieval of City records to and from off-site storage, ensuring compliance with protocols.
Analyzed monthly invoices, making adjustments to improve accuracy and efficiency.
Researched and implemented new records management policies and procedures to enhance operational workflows.
Provided comprehensive assistance to the public and City staff, addressing inquiries and facilitating access to records.
Performed clerical support duties, including coding and processing invoices for payment.
Generated correspondence and prepared documents for mailing, including filing and scanning medical records into e-filing systems.
Assisted in maintaining an organized and efficient records management system.
Experience
0-2 Years
Level
Junior
Education
AAS-HIM
Records Management Assistant Resume
Headline : Detail-oriented Records Management Assistant with over 3 years of experience in organizing, maintaining, and retrieving records. Proficient in electronic and paper filing systems, ensuring compliance with data protection regulations. Strong communication skills and a commitment to accuracy, contributing to efficient record-keeping and streamlined operations.
Skills : File Indexing, Record Classification, Record Auditing, System Upgrades, Policy Implementation
Description :
Ensured accuracy and compliance in the company database by maintaining records according to established disposition schedules.
Processed records requests efficiently, creating detailed reports and spreadsheets for management review.
Developed and implemented a comprehensive policy manual for records management that streamlined operations.
Prepared and retrieved files for security reviews, ensuring adherence to privacy standards.
Conducted regular meetings with departmental supervisors to review compliance with organizational policies.
Created labels for claims files, organizing and tracking client information systematically.
Managed ordering and inventory of claims file folders, optimizing supply chain processes.
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